Senior Executive Assistant

Fluor Corp; Irving (TX); On-site; USD 60,000 - 111,000; Full time

Benefits offered by this job

Medical and dental plans

401(k) with company match

Paid time off

Job summary

Fluor Corp in Irving, TX seeks an experienced administrative professional to handle highly confidential functions, coordinate meetings, travel arrangements, and prepare reports. You will support executives and interface with internal teams and external clients.

The role requires a 9-year combination of education and experience, strong communication, attention to detail, and proficiency with word processing, spreadsheets, and presentations.

Qualifications

• 9 years of related experience or combination of education and experience.
• Ability to communicate effectively with management, coworkers, clients, vendors, and visitors.
• Job-related technical knowledge to complete duties.
• Attention to detail and time-conscious work style.

Responsibilities

• Perform a broad range of sensitive, confidential administrative functions.
• Coordinate global travel, including visa processing and security guidelines.
• Schedule appointments and liaise with internal/external groups; prepare reports and presentations.
• Mentor and train subordinates; participate in meetings and department activities.
• Represent the company to external clients and support Fluor University training.

Skills

Interpersonal skills

Time management

Attention to detail

Administrative support

Education

High School Diploma or equivalent

Tools

Word processing

Email

Spreadsheets

Presentations

Fluor software

Job description

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Job Description

• Perform a broad range of very sensitive, confidential, and proprietary administrative functions
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
• Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications, adhering to security travel advisories and charter travel arrangements
• Schedule appointments and coordinates officer's interface with other company organizations, clients, and external groups
• Other duties as assigned

Basic Job Requirements

• A combination of education and directly related experience equal to nine (9) years; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Mentor and train subordinates assigned to designated area
• Participate in department meetings, training, and functions
• Serve as a Company representative to external clients
• Participate in Fluor University® for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities

Preferred Qualifications

• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
• Four (4) years of Fluor experience
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Proficient in use of Fluor specialized software
• Strong interpersonal and communication skills, both oral and written
• Strong organizational skills
• Strong leadership and decision-making skills

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates: Must be authorized to work in the country where the position is located.

Salary Range: $60,000.00 - $111,000.00