Senior Executive Assistant

Terrestris Global Solutions; Denver (CO); On-site; USD 70,000 - 100,000; Full time

Job summary

Terrestris Global Solutions is seeking a Senior Executive Assistant to provide high-level administrative support at the NIH. Candidates should possess strong organizational skills, advanced Microsoft Office proficiency, and experience supporting executive leadership. The role requires effective communication and proactive time management to ensure efficient office functions and support for IT operations.

Benefits

Health benefits

Life and disability insurance

Financial and retirement benefits

Paid leave

Professional development

Tuition assistance

Work-life programs

Qualifications

• 5+ years of related experience in an executive assistant role supporting C-level executives.
• Advanced proficiency in Microsoft Office suite.
• Ability to communicate effectively and professionally.

Responsibilities

• Coordinate daily calendars for executive leadership.
• Plan appointments and events.
• Act as point of contact between executives and clients.

Skills

Organizational Skills

Communication

Time Management

Proactive Thinking

Education

Bachelor’s degree from an accredited institution

Tools

Microsoft Office

Zoom

Job description

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Senior Executive Assistant to support the Office of the Chief Information Officer (OCIO), National Institute of Health (NIH) in Bethesda, MD.

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Senior Executive Assistant Terrestris do?

The NIH OCIO serves the NIH community by providing leadership and management support to ensure that NIH IT investments and resources that support NIH’s administrative, scientific, and research activities are well planned, effectively managed, in compliance with federal policies and mandates, adaptable to the IT architecture, and well secured. As a Senior Executive Assistant at NIH, you will provide high level administrative support in the workplace, including taking calls, scheduling meetings, managing executive requests, and other office duties. You may also oversee office functions and supervise other office employees. This position requires excellent verbal communication skills, good judgement, and strong time management skills to meet deadlines. This job is on-site at the NIH facility in Bethesda, MD. All candidates must be local or willing to relocate at their own expense.

What does a typical day look like for the Senior Executive Assistant?

You will:

• Coordinate daily calendars of executive leadership for OCIO.
• Plan and facilitate appointments and events.
• Act as the point of contact between executive leadership and employees/clients.
• Create regular reports and update internal databases.
• Make travel arrangements.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Respond promptly to managers’ queries.
• Facilitate internal communication (e.g. distribute information and schedule presentations).
• Suggest more efficient ways to run the office and troubleshoot malfunctions.

What qualifications do you look for?

You might be the professional we’re looking for if you have:

• A Bachelor’s degree from an accredited institution.
• 5+ years of related experience required in working in an executive assistant role supporting C-level executives.
• Advanced proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint) and other communications platforms (e.g., Zoom).
• Ability to communicate effectively and professionally.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Familiarity with online calendars, cloud systems, and ERPs.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

DILBERT 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.