Senior Executive Assistant

Vitan Equipment; Delta Charter Township (MI); On-site; USD 70,000 - 90,000; Full time

Job summary

Vitan Equipment is seeking a proactive Senior Executive Assistant to support the CEO in a fast-paced environment. This role involves managing schedules, preparing reports, and ensuring efficient operations while handling sensitive information with professionalism. Join a growing company focused on innovation and efficiency.

Benefits

Competitive compensation and benefits package

Key contributor to executive initiatives

Qualifications

• Minimum 5+ years supporting C-level executives.
• Expert-level skills in Microsoft PowerPoint and Excel.
• Exceptionally organized with strong communication skills.

Responsibilities

• Manage CEO's calendars, travel arrangements, and priorities.
• Prepare high-quality presentations for meetings.
• Coordinate executive meetings and confidential communications.

Skills

Organizational abilities

Communication skills

Discretion

Business acumen

Tools

Microsoft PowerPoint

Microsoft Excel

Job description

Fraza and Vitan Equipment is a full-service material handling business with over 300 skilled employees across Michigan and the East Coast. Our team uses innovative equipment and processes to push your business forward and increase efficiency. We're always on the lookout for talented individuals to join our team and grow their careers in a challenging but positive environment.

Job Summary

We are seeking a highly skilled and proactive Senior Executive Assistant to provide direct support to our CEO. This is a high-impact, fast-paced role that requires strong business acumen, exceptional organizational abilities, and advanced proficiency in PowerPoint and Excel. The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic environment.

Key Responsibilities

• Serve as a trusted partner and primary point of contact for the CEO, managing calendars, travel arrangements, and daily priorities.
• Prepare high-quality presentations and reports using PowerPoint and Excel for internal and external meetings.
• Coordinate executive meetings, board materials, off-site events, and confidential communications.
• Anticipate needs and proactively manage information flow, follow-ups, and deadlines.
• Handle sensitive information with the highest level of discretion and professionalism.
• Collaborate cross-functionally with internal stakeholders and external partners to support key initiatives.
• Identify opportunities to improve processes and enhance productivity for the CEO’s office.
• Record notes within meetings and communicate to the appropriate parties, when applicable
• Complete various ad hoc assignments as requested with minimal supervision
  
  

What We're Looking For

• Minimum 5+ years supporting C-level executives, preferably in a fast-paced or manufacturing/distribution environment.
• Expert-level skills in Microsoft PowerPoint and Excel (pivot tables, data analysis, charts, and executive decks).
• Exceptionally organized with the ability to manage multiple priorities and pivot quickly.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and judgment.
• Demonstrated growth mindset and eagerness to continuously improve systems and self.
• Ability to work onsite with a hands-on approach and high degree of flexibility.
  
  

Why Join Us

• Be a key contributor to the success of a growing, forward-thinking company.
• Collaborate directly with executive leadership and drive high-visibility initiatives.
• Competitive compensation and benefits package.