Senior Executive Assistant

Davita Inc.; Columbia Township (MO); On-site; USD 55,000 - 80,000; Full time

Job summary

A leading University in Missouri is seeking a Senior Executive Assistant to the Dean of the College of Education and Human Development. The role involves managing schedules, organizing travel, and providing comprehensive administrative support to ensure the office runs efficiently. Candidates must possess a Bachelor's degree and have significant administrative experience.

Benefits

Comprehensive medical, dental, and vision plans

Paid time off

Retirement plans

Educational fee discounts

Qualifications

• Minimum 4 years of experience in administrative assistance.
• Professional demeanor and ability to work with diverse individuals.
• Strong proofreading and editorial skills.

Responsibilities

• Manage the Dean's daily schedule and prioritize meetings.
• Organize travel and prepare meeting materials.
• Assist with the Promotion and Tenure process.

Skills

Attention to detail

Organizational skills

Communication skills

Confidentiality

Multi-tasking

Education

Bachelor's degree or equivalent

Job description

Hiring Department

College of Education and Human Development

Job Description

The Senior Executive Assistant to College of Education and Human Development Dean provides comprehensive administrative support to ensure the Dean's productivity and efficient operation of the office.

Key Responsibilities include:
* Manage the Dean's daily schedule, prioritize meetings, and ensure timely attendance by confirming and reminding participants via email and/or phone.
* Assist the Dean in meeting deadlines by using reminders, checklists, and follow-ups on action items.
* Brief the Dean on upcoming campus meetings, providing background information, attendee bios, agendas, and logistical details.
* Organize the Dean's travel for alumni/development activities, conferences and meetings; considering time zones, customs, and providing detailed itineraries.
* Serve as a liaison with departments under the Dean's direct oversight to ensure the smooth and efficient operation.
* Plan and coordinate logistics for recurring events (e.g. leadership meetings, college wide meetings, spring annual awards banquet, & fall picnic).
* Prepare meeting agendas, materials and arrange meetings with appropriate parties.
* Take and distribute minutes for meetings chaired by the Dean.
* Handle purchases for the Dean and leadership (if needed) to include travel and office supplies.
* Assist with the Promotion and Tenure process.
* Perform additional tasks as assigned.

Shift

M-F; 8am - 5pm

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

• Prior administrative assistance experience
• Must have tremendous attention to detail and ability to multi-task
• Strong proofreading and editorial skills, experience composing correspondence and preparing presentation materials is necessary.
• Must exhibit a professional demeanor and possess ability to work with people of all levels.
• Excellent organizational, written and verbal communication skills.
• Must be able to appropriately, discreetly, and effectively handle and communicate sensitive information.
• Must possess a high level of confidentiality.
• Easily work collaboratively with others.
• Ability to engage in multiple simultaneous tasks and interruptions while remaining composed and professional.
  

Anticipated Hiring Range

Salary Range: $55,000 - $80,000 annually
Grade:GGS-10
University Title: Senior Executive Assistant
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.