Senior Executive Assistant

Inspire Brands, Inc.; Atlanta (GA); On-site; USD 60,000 - 85,000; Full time

Job summary

Inspire Brands, Inc. is seeking an Executive Assistant to support the Chief Commercial Officer. This role involves managing schedules, organizing team events, and ensuring efficient administrative functions, contributing to team dynamics and engagement in a vibrant multi-brand restaurant environment.

Qualifications

• 4 years of experience in a senior executive-level support role is required.
• Strict confidentiality in dealing with sensitive information.
• Detail-oriented and excellent organizational skills.

Responsibilities

• Manage Chief Commercial Officer's calendar and travel logistics.
• Organize team events and manage onboarding of Leadership Team members.
• Prepare presentations and manage department seating chart.

Skills

Excellent typing and computer skills

Excellent time management

Outstanding interpersonal & communication skills

Effective project management skills

Sound decision-maker

Event planning

Education

2 years Associate's degree or equivalent experience

4 year bachelor's degree

Tools

Microsoft Office

Job description

Job Summary

This position is responsible for managing and facilitating all administrative functions and related activities to support the Chief Commercial Officer of Inspire Brands. In this role, the individual will coordinate, schedule and manage meetings, manage travel and logistics, and support information flow to the team. This individual will also take an active role in understanding team sentiment and organizing ideas, events, and solutions to improve team engagement.

DUTIES AND RESPONSIBILITIES

•Executive Support

• Maintain Chief Commercial Officer calendar: schedule appointments/conference calls, meetings, and holidays, send out reminders for upcoming meetings for preparation purposes

• Manage travel logistics: air travel, lodging, ground transportation; organize travel itinerary packets and read-ahead materials

• On occasion, and when necessary, arrange food for meetings and prep meeting space

• Prepare Power Point presentations as needed for company all teams, various speaking engagements, etc.; assist with proofing and formatting (to brand/organizational standards), and presentation clean-up and consistency

• Schedule recurring 1:1 with direct reports, team town halls, monthly staff meetings, and skip-level team member discussions, booking meeting rooms accordingly and managing note taking for LT meetings and off-sites

• Track and manage expenses for Chief Commercial Officer

• Partner as needed with other members of the Inspire Executive Assistant team

Support department engagement and overall team dynamics:

• Organize team events: event coordination, venue selection/procurement, logistics, catering, and scheduling

• Assist and mange onboarding of new Leadership Team members (e.g., computer and cube/office procurement, credentials, maintain dept email distribution lists)

• Maintain seating chart for department and manage necessary changes (e.g., new additions, change in locations, transitions)

• Support facilities with office/floor needs, as it relates to supported departments; maintain welcoming and clean working environment on the floor

EDUCATION AND EXPERIENCE QUALIFICATIONS:

• Minimum 2 years Associate's degree or equivalent experience

• 4 year bachelor's degree is preferred

• At least 4 years of experience in a senior executive-level support role is required

REQUIRED KNOWLEDGE, SKILLS or ABILITIES:

• Excellent typing and computer skills, including high proficiency with Microsoft Office – Outlook, Word, Excel, Power Point

• Ability to successfully manage multiple priorities in a fast-paced work environment

• Excellent time management and a high attention to detail

• Very detail-oriented and excellent organizational skills. Strictest confidentiality in dealing with sensitive and confidential information

• Outstanding interpersonal & communication skills, verbal and written; strong Emotional Intelligence

• Ability to interpret and analyze data and make recommendations based on findings

• Effective project management skills

• Experience with event planning and/or meeting planning

• Sound decision-maker

• Solid team player

• Must conduct himself/herself in a professional, respectful and appropriate manner at all times with the highest integrity

• Independent and collaborative worker

Inspire is a multi-brand restaurant company whose portfolio includes more than 33,000 Arby’s, Baskin-Robbins, Buffalo Wild Wings, Dunkin’, Jimmy John’s, and SONIC restaurants worldwide.

We’re made up of some of the world’s most iconic restaurant brands, but we’re much more than just a restaurant company. We’re a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table. We know that food is much more than a staple—it’s an experience. At Inspire, that’s our purpose: to ignite and nourish flavorful experiences.