Senior Executive Administrative Assistant / Task Order Project Manager

Electrosoft; Fort Belvoir (VA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Equal Opportunity Employer/Veterans/​ 

Job summary

Electrosoft Services, LLC is seeking a Senior Executive Administrative Assistant / Task Order Project Manager to lead a nine-person EA team across four locations, ensuring on-time contract deliverables and executive support for senior government leadership.

The successful candidate will drive proactive problem-solving, maintain SOPs, manage staffing and scheduling, and coordinate with the Division Director and VP to align budgets with project goals. Onsite work is required during all weekdays.

Qualifications

• Five years of relevant experience in senior administrative roles.
• Experience supporting senior government leaders or officials.
• U.S. citizenship and DoD secret clearance are required or strongly preferred.

Responsibilities

• Provide leadership and明确 direction for a team of Executive Assistants across four locations.
• Ensure delivery of contract requirements using experience and proactive problem solving.
• Support the client as Senior Executive Assistant when needed and backfill roles as required.
• Ensure seamless team operations to support the client’s mission.
• Identify process improvements to enhance support for the mission.
• Lead efforts to prevent single points of failure and ensure backup plans are in place.
• Maintain and train office staff, supervise scheduling, and ensure SOP compliance.

Skills

Leadership

Executive support

Security clearance

DoD experience

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Electrosoft Services, LLC is an award-winning company that provides comprehensive technology-based solutions and services to federal customers. While cybersecurity is our specialty, we also focus on ICAM, Zero Trust, digital engineering and transformation, and enterprise AI and intelligent automation. We always seek to delight our customers, so we retain highly qualified employees and offer them meaningful work, growth opportunities, and work-life balance. What sets us apart from all other contractors is the sense of teamwork our employees feel - and the knowledge that outstanding effort is recognized and rewarded. The camaraderie we share emanates from Lunch & Learn sessions where we explore new ideas together, fun group activities ranging from escape rooms to miniature golf, and much, much more.

Senior Executive Administrative Assistant / Task Order Project Manager

Responsibilities and Duties:

• Provide Leadership and clear, positive direction for a team of nine (9) Executive Assistant (EA) staff across four locations all directly supporting Senior Government Leaders.
• Ensure delivery of contract requirements using experience and proactive problem solving.
• Support the client as a Senior Executive Assistant when needed and temporarily backfill any role on the team.
• Ensure seamless team-focused operations by the EAs to support the client's Mission.
• Lead and Manage proactively identifying potential process improvements to improve support for the client's Mission.
• Drive the EA's #1 mission to make the Government Leadership successful.
• Drive proactive problem solving and planning that includes the standard practice of creating backup plans and redundancy to avoid a single point of failure.
• Drive the standard practice of responding immediately and with a sense of urgency to any request from the client or suggested change from the client.
• Maintain office staff by recruiting, selecting, orienting, and training employees.
• Ensure EAs follow standard operating procedures (SOPs). Conduct periodic review of SOPs to ensure best practices are applied to ensure continuous process improvement.
• Approve work schedules and coverage requirements for the team at all four locations.
• Create, provide quality assurance review, and submit monthly reports and deliverables to the client on time and free of errors.
• Work with Division Director and Vice President to set budget for the project to ensure financial success.
• Must be able to work onsite each working weekday.

Basic Qualifications:

• Minimum of Five (5) years' relevant experience
• Minimum of Five (5) years' leadership experience with progressively greater responsibilities
• Bachelor's degree
• Must be a US Citizen
• Must possess a DOD Secret Security clearance
• Expert level experience with Microsoft Office products and Office Automation
• Prior experience with DoD (Department of Defense) or equivalent is strongly preferred
• Experience in executive level administrative support or supporting senior management officials at the flag/General Officer/Senior Executive/GS-15 or O-6 level
• Project Management Professional (PMP) certification preferred but not required at start.

Pay Range

$90,000 - $100,000 USD

Electrosoft is an Equal Opportunity Employer/Veterans/Disabled