Senior Events Manager, New Student Programs and Events

The University of Texas at San Antonio; San Antonio (TX); On-site; USD 31,000 - 51,000; Full time

Job summary

The University of Texas at San Antonio (UT San Antonio) is seeking a Senior Events Manager to plan and coordinate support operations for a high-volume events program within a large facility or department. You will oversee event objectives, budgets, vendor contracts, transportation, facilities, catering, and communications equipment to ensure seamless execution.

This role requires at least five years of related experience and a high school diploma; additional education may substitute for

Qualifications

• Five years of related work experience.
• Additional education may substitute for experience on a one-for-one basis.
• This position may require security and integrity compliance.

Responsibilities

• Schedules and supervises events and coordinates technical, physical, and other required support.
• Initiates, plans, schedules, and manages on- and off-site university events, including coordination of locations, facilities, and services.
• Coordinates work orders and maintenance for event rooms or equipment.
• Coordinates financial transactions, including budget tracking, invoicing, billing records, and payroll.
• Ensures sufficient support personnel are hired, trained, and available.
• Acts as a liaison with internal and external customers and agencies to coordinate and facilitate co-sponsored events.
• Communicates facility use, program operations, regulations, and procedures to customers and the University community.
• Creates, develops, and produces marketing materials for events.
• Prepares reports and statistical information to evaluate success of events and inform planning.
• Performs other duties as assigned.

Education

High School Diploma

Job description

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UT San Antonio Today or on X , Instagram , Facebook , YouTube or LinkedIn.

Salary Range

Up to $51,300 annualized, commensurate with education, experience, and qualifications.

Job Type

Full Time

Posting Close Date

Applications will be accepted through 11:59 PM CDT on 9/20/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials

• Resume is required
• Cover Letter is preferred

Job Details

Job Summary

The Senior Events Manager plans and coordinates support operations for a large volume of events for a large facility or department. The position develops and directs events that support the organization's strategic goals and objectives, while being responsible for event objectives and requirements, budgets, vendor contracts and management, transportation, facilities, catering, signage, communications equipment, and other aspects of events. This role coordinates event activities and monitors the effectiveness and return on investment.

Core Responsibilities

• Schedules and supervises events and coordinates technical, physical, and other required support.
• Initiates, plans, schedules, and manages on- and off-site university events, including coordination/procurement of locations, facilities, technical services, supplies, marketing, publicity, and personnel.
• Coordinates work orders and maintenance for event rooms or equipment.
• Coordinates financial transactions, including budget tracking, invoicing, billing records, and payroll. Monitors accounts for events.
• Ensures sufficient support personnel are hired, trained, and available.
• Acts as a liaison with internal and external customers and agencies to coordinate and facilitate co-sponsored events.
• Communicates information regarding facility use, program operations, and campus policies, regulations, and procedures to customers and the University community.
• Creates, develops, and produces marketing materials for events, including posters, flyers, programs, and other advertisements.
• Approves advertisements submitted by internal or external customers for advertisement in university-approved posting areas.
• Prepares reports and statistical information to evaluate the success of events and provide actionable insights for future strategic planning.
• Performs other duties as assigned.

Required Qualifications

• High School Diploma.
• Five (5) years of related work experience.
• Additional education may substitute for experience on a one-for-one basis.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Knowledge, Skills, And Abilities

• Event Management
• Logistics ManagementBudget Management
• Customer Relationship Management
• Digital Marketing
• Customer Experience Management
• Verbal and Written Communication
• Collaboration

Working Conditions

• In-person and on-campus position. Ability to travel to and from meetings, training sessions or other business-related events.After hours and weekend work is required on an occasional basis. Occasional after hours and weekend work or overtime may be required.

Physical Demands

• Occasional need to walk and stand for long periods of time. Exerts up to 20 lbs. of force occasional.

This position will work primarily on campus. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Aff…