Senior Events Manager, New Student Programs and Events

University of Texas at San Antonio; San Antonio (TX); On-site; USD 31,000 - 51,000; Full time

Job summary

The Senior Events Manager at The University of Texas at San Antonio coordinates and supports a high volume of events for a large facility or department on campus in San Antonio, Texas.

Responsibilities include managing budgets, vendor contracts, marketing materials, and cross‑functional collaboration to meet strategic goals, with travel to events as needed.

Qualifications

• High School Diploma is required.
• Five (5) years of related work experience. Additional education may substitute for experience on a one-for-one basis.

Responsibilities

• Schedules and coordinates support for a large volume of events.
• Plans, initiates, and manages on- and off-site university events including locations, facilities, services, supplies, marketing and personnel.
• Coordinates work orders and maintenance for event rooms or equipment.
• Monitors budgets, invoicing, payroll, and financial transactions related to events.
• Ensures sufficient support personnel are hired, trained, and available.
• Liaisons with internal and external customers and agencies for co-sponsored events.
• Communicates facility use rules and campus policies to customers and community.
• Creates and produces marketing materials for events (posters, flyers, programs, etc.).
• Prepares reports to evaluate event success and provide insights for future planning.

Skills

Event Management

Logistics Management

Budget Management

Customer Relationship Management

Digital Marketing

Customer Experience Management

Verbal and Written Communication

Collaboration

Education

High School Diploma

Job description

Senior Events Manager, New Student Programs and Events

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 16260

Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence - advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT SanAntonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Up to $51,300 annualized,commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will beaccepted through 11:59 PM CDT on 9/20/2026. At the discretion ofthe hiring department, this posting may close once a sufficientnumber of qualified applications have been received.

Required Application Materials

• Resume is required
• Cover Letter is preferred

Job Summary

The Senior Events Manager plans andcoordinates support operations for a large volume of events for alarge facility or department. The position develops and directsevents that support the organization's strategic goals andobjectives, while being responsible for event objectives andrequirements, budgets, vendor contracts and management,transportation, facilities, catering, signage, communicationsequipment, and other aspects of events. This role coordinatesevent activities and monitors the effectiveness and return oninvestment.

Core Responsibilities

1. Schedules and supervises events and coordinates technical,physical, and other required support.
2. Initiates, plans, schedules, and manages on- and off-siteuniversity events, including coordination/procurement of locations,facilities, technical services, supplies, marketing, publicity, andpersonnel.
3. Coordinates work orders and maintenance for event rooms orequipment.
4. Coordinates financial transactions, including budget tracking,invoicing, billing records, and payroll. Monitors accounts forevents.
5. Ensures sufficient support personnel are hired, trained, andavailable.
6. Acts as a liaison with internal and external customers andagencies to coordinate and facilitate co-sponsoredevents.
7. Communicates information regarding facility use, programoperations, and campus policies, regulations, and procedures tocustomers and the University community.
8. Creates, develops, and produces marketing materials for events,including posters, flyers, programs, and otheradvertisements.
9. Approves advertisements submitted by internal or externalcustomers for advertisement in university-approved postingareas.
10. Prepares reports and statistical information to evaluate thesuccess of events and provide actionable insights for futurestrategic planning.
11. Performs other duties as assigned.

Required Qualifications

• High School Diploma.
• Five (5) years of related work experience.
  • Additional education may substitute for experience on aone-for-one basis.
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Knowledge, Skills, and Abilities

• Event Management
• Logistics Management
• Budget Management
• Customer Relationship Management
• Digital Marketing
• Customer Experience Management
• Verbal and Written Communication
• Collaboration

Working Conditions

• In-person and on-campus position. Ability to travel to and frommeetings, training sessions or other business-related events.After hours and weekend work is required on an occasional basis.Occasional after hours and weekend work or overtime may be required.

Physical Demands

• Occasional need to walk and stand for long periods of time.Exerts up to 20 lbs. of force occasional.

This position will work primarily on campus.Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor VehicleRecord (MVR) may be completed as applicable. Applicantsselected must be able to show proof of eligibility to work in theUnited States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Affine candidate. The University iscommitted to the Affine candidate. The University iscommitted to the Affine candidate.