Senior Events Associate - CoStar Group - Arlington, VA

CoStar Group; Arlington (TX); On-site; USD 67,000 - 91,000; Full time

Benefits offered by this job

Healthcare coverage (Medical/ Vision/—

Life and supplementary insurance

Mental health counseling

Commuter benefits

401(K) with matching

Employee stock purchase plan

Paid time off

Tuition reimbursement

On-site fitness center or gym benefits

Employee Resource Groups

Snacks and beverages

Job summary

CoStar Group is seeking a Senior Events Associate to join the Arlington, VA team, working in-office Monday through Friday. You will plan and execute public-facing and internal events across multiple brands, including tradeshows, sponsorships, and conferences, with a focus on engagement, brand visibility, and lead generation.

The role requires collaboration with sales, marketing, and cross-functional partners to ensure events meet objectives, budgets, and timelines.

Qualifications

• Experience with coordinating industry events and sponsorships.
• Strong vendor and stakeholder coordination skills.
• Ability to manage multiple projects in a fast-paced environment.

Responsibilities

• Coordinate CoStar Group participation in industry events with internal departments.
• Manage booth logistics, floorplans, graphics, furniture, tech, and schedules.
• Create and manage event-related communications, websites, and registration pages.
• Prepare presentations and proposals for leadership buy-in and planning tracking.
• Source attendee gifts and manage budgets, timelines and reporting.

Skills

Cvent

Negotiation

Team player

Adaptable

Detail oriented

Pressure handling

Job description

Senior Events Associate - CoStar Group - Arlington, VA

Job Description

Senior Events Associate – CoStar Group

CoStar Group is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index, CoStar Group is on a mission to digitize the world’s real estate, empowering all people to discover properties, insights and connections that improve their businesses and lives.

We have been living and breathing the world of real estate information and online marketplaces for over 35 years, giving us the perspective to createtruly uniqueand valuable offeringstoour customers.We’vecontinually refined,transformedand perfected our approach to our business, creating a language that has become standard in our industry, for our customers, and even our competitors.We continue that effort today and are always working to improve and drive innovation.This is how we deliverforour customers, our employees, and investors.By equipping the brightest minds with the best resources available, we provide an invaluable edge in real estate.

Role Overview: Senior Events Associate

Arlington, VA | In office, Monday-Friday

Reporting to the Senior Manager, Events, Sponsorships & Partnerships, the Senior Events Associate is an individual contributor within the Events, Sponsorships & Partnerships team. This role will plan and execute public facing and internal events for various CoStar Group brands, including tradeshows, sponsorships/partnerships,special events, conferences, and event projects that cut across multiple departments. The goal will be to maximize internal or external customer engagement, brand recognition, sales lead generation, a return oninvestmentand overall attendance. This position is an exciting opportunity for an individual contributor who can work efficiently in a matrixed, fast-paced environment on several projects at one time.

The ideal candidate is a collaborative, proactive, creative, and detailed events specialist who can manage multiple projects while partnering with Events team members and staff across the organization to ensure that every project is executed to the highest standards, on budget, and professionally. This candidate should be comfortable operating inenvironmentof constant change, results-oriented, highly motivated, service-minded, and enthusiastic,demonstratingstrong time management and communication skills.

Basic Qualifications:

• Coordinate CoStar Group participation in industry events as assigned, collaborating withinternal departments in planning, branded materials sourcing, audio visual and techrequirements, décor and furnishings,budgeting, signage, invoice reconciliation, and on-siteexecution.

• Coordinate boothlogistics, including floorplans, graphics, furniture, technology, shipping, installation and dismantle schedules.

• Manage exhibitor portals and ensure completion of all required event documentation and deadlines.

• Partner with salesand marketingleadership to align event participation with businessobjectivesand customer engagement strategies.

• Collaborate on event space usage, layouts, rooming lists, and agendas.

• Manageinternalportable boothprogram.

• Build event applications, websites, registration sites, forms, surveys, and attendeecommunications.

• Manageeventsmailboxes,event calendars,design request submissions, andvendor orders.

• Process invoices, financial coding, contract submissions, purchase orders, and other procurement steps.

• Create PowerPoint presentations for core planning teams or event leads as updates tobrand or organization leadership, proposals for approvals, or planning tracking of majorprojects.

• Source and manage attendee gifting and other customized materials for various brands.

• Create and manage Excel grids for all event purposes, including but not limited to food andbeverage planning, housing, budgets, project timelines, staff schedules, space usage,agendas, event logistics specifications, transportation, activities, data comparisons, orexpense reporting to Finance.

• Support request for proposals (RFP) processes and comparisons of event venues, hotels,and/or services for presentation andselectionby stakeholders.

• Help to identifyappropriate newbusiness relationships, trends, technology, or bestpractices, creating standard operating materials for team reference.
  

Preferred Qualifications:

• Experience with Cvent.

• Effective negotiation skills.

• Teamplayerwho collaborates and can easily pivot toassistother projects as needed.

• Proven ability to adapt to fast-paced and changing environments.

• Ability to work quickly and effectively under pressure,delivering onlast-minuterequestsandremainingdetailed oriented.

• Flexibility and ability to push through indecision and ambiguity to deliver results.

• Ability to exert up to 20 pounds of force to move objects/boxes.

What’s In ItForYou?

Ifyou area driven professional looking for a high-growth, high-reward career, CoStarGroupoffers the ideal opportunity.Be part of a best-in-class companywith strong year-over-year growththat invests inyour success. Enjoy a rewarding atmosphere where you can learn, excel, and grow.

When you join CoStar Group,you’llexperience a collaborative and innovative culture working alongside the best and brightest to empower our people and customers to succeed.

We offer you generous compensation and performance-based incentives.CoStar Group also invests inyour professionaland academic growth with internal trainingandtuition reimbursement.

Our benefits package includes (but is not limited to):

• Comprehensive healthcare coverage: Medical / Vision / Dental / Prescription Drug

• Life, legal, and supplementary insurance

• Virtual and in person mental health counseling services for individuals and family

• Commuter and parking benefits

• 401(K) retirementplanwith matching contributions

• Employee stock purchase plan

• Paid time off

• Tuition reimbursement

• On-site fitness center and/or reimbursed fitness center membership costs (location dependent)

• Access to CoStar Group’s Employee Resource Groups

• Complimentary gourmet coffee, tea, hot chocolate, fresh fruit, and other healthy snacks

Sponsorship

We welcome all qualified candidates who are currently eligible to work full-time in the United States to apply.However, please note that CoStar Groupis not able toprovide visa sponsorship for this position.

The final salary or hourly rate offered for this role will fall within the range set forth below based on a variety of factors, including but not limited to, geographic location, skills, and competencies.

Base Compensation: $67,000.00 - $91,000.00 Annually

CoStar Group is an Equal Employment Opportunity Employer; wemaintaina drug-free workplace and perform pre-employment substance abuse testing

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CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre-employment substance abuse testing