Senior Events Associate - CoStar Group - Arlington, VA

Visual Lease; Arlington (VA); On-site; USD 67,000 - 91,000; Full time

Benefits offered by this job

Health, Vision & Dental

401(k) retirement plan with matching

Tuition reimbursement

On-site fitness center

Job summary

CoStar Group in Arlington, VA is seeking a Senior Events Associate to plan and execute public facing and internal events across brands, including tradeshows, sponsorships, conferences, and partnerships. The role is a hands-on, individual contributor position within a fast-paced, matrixed environment.

The ideal candidate will have 3+ years of corporate event experience, strong PM and communication skills, and proficiency in MS Office.

Qualifications

• Bachelor's degree required and shown track record
• 3+ years planning and executing corporate events, tradeshow management, conferences, executive events, and/or sponsorships
• Strong project management and organizational skills to manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite, notably Excel, PowerPoint, and Teams
• Willingness to travel 15-20% and work extended hours as needed

Responsibilities

• Coordinate participation in industry events across internal departments, handling branding materials, A/V, budgeting and on-site execution
• Coordinate booth logistics, floorplans, graphics, furniture, tech, shipping and install/dismantle
• Manage exhibitor portals and ensure timely documentation and deadlines
• Collaborate with sales and marketing to align events with business objectives
• Develop event space layouts, rooming lists, and agendas
• Manage internal portable booth program and attendee communications
• Create and manage event websites, forms, surveys, and registrations
• Process invoices, coding, POs, and procurement steps
• Create PowerPoint updates for planning teams and leadership
• Source attendee gifts and customized materials for brands
• Build Excel grids for budgeting, timelines, staff schedules, and expenses
• Support RFP processes for venues and services
• Identify trends and best practices; develop SOPs for team reference

Skills

Project management

Organizational skills

Communication skills

Travel readiness

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Teams

Job description

Senior Events Associate - CoStar Group - Arlington, VA

Job Description

Senior Events Associate – CoStar GroupCoStar Group is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index, CoStar Group is on a mission to digitize the world’s real estate, empowering all people to discover properties, insights and connections that improve their businesses and lives.We have been living and breathing the world of real estate information and online marketplaces for over 35 years, giving us the perspective to create truly unique and valuable offerings to our customers. We’ve continually refined, transformed and perfected our approach to our business, creating a language that has become standard in our industry, for our customers, and even our competitors. We continue that effort today and are always working to improve and drive innovation. This is how we deliver for our customers, our employees, and investors. By equipping the brightest minds with the best resources available, we provide an invaluable edge in real estate.Role Overview: Senior Events AssociateArlington, VA | In office, Monday-FridayReporting to the Senior Manager, Events, Sponsorships & Partnerships, the Senior Events Associate is an individual contributor within the Events, Sponsorships & Partnerships team. This role will plan and execute public facing and internal events for various CoStar Group brands, including tradeshows, sponsorships/partnerships, special events, conferences, and event projects that cut across multiple departments. The goal will be to maximize internal or external customer engagement, brand recognition, sales lead generation, a return on investment and overall attendance. This position is an exciting opportunity for an individual contributor who can work efficiently in a matrixed, fast-paced environment on several projects at one time.The ideal candidate is a collaborative, proactive, creative, and detailed events specialist who can manage multiple projects while partnering with Events team members and staff across the organization to ensure that every project is executed to the highest standards, on budget, and professionally. This candidate should be comfortable operating in environment of constant change, results-oriented, highly motivated, service-minded, and enthusiastic, demonstrating strong time management and communication skills.The ideal candidate will possess the following skills:

• Coordinate CoStar Group participation in industry events as assigned, collaborating with internal departments in planning, branded materials sourcing, audio visual and tech requirements, décor and furnishings, budgeting, signage, invoice reconciliation, and on-site execution.
• Coordinate booth logistics, including floorplans, graphics, furniture, technology, shipping, installation and dismantle schedules.
• Manage exhibitor portals and ensure completion of all required event documentation and deadlines.
• Partner with sales and marketing leadership to align event participation with business objectives and customer engagement strategies.
• Collaborate on event space usage, layouts, rooming lists, and agendas.
• Manage internal portable booth program.
• Build event applications, websites, registration sites, forms, surveys, and attendee communications.
• Manage events mailboxes, event calendars, design request submissions, and vendor orders.
• Process invoices, financial coding, contract submissions, purchase orders, and other procurement steps.
• Create PowerPoint presentations for core planning teams or event leads as updates to brand or organization leadership, proposals for approvals, or planning tracking of major projects.
• Source and manage attendee gifting and other customized materials for various brands.
• Create and manage Excel grids for all event purposes, including but not limited to food and beverage planning, housing, budgets, project timelines, staff schedules, space usage, agendas, event logistics specifications, transportation, activities, data comparisons, or expense reporting to Finance.
• Support request for proposals (RFP) processes and comparisons of event venues, hotels, and/or services for presentation and selection by stakeholders.
• Help to identify appropriate new business relationships, trends, technology, or best practices, creating standard operating materials for team reference.

Basic Qualifications

• Bachelor's degree from an accredited, not-for-profit, in person, University or College.
• A track record of commitment to prior employers.
• 3+ years planning and executing corporate events, tradeshow management, conferences, executive events, and/or sponsorships.
• Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
• Strong communication skills, both written and oral.
• Proficiency with Microsoft Office Suite, notably Excel, PowerPoint, and Teams.
• Ability to travel for events and pre-event preparation – 15-20%.
• Ability and willingness to work extended hours and varying work schedules as needed.

Preferred Qualifications

• Experience with Cvent.
• Effective negotiation skills.
• Team player who collaborates and can easily pivot to assist other projects as needed.
• Proven ability to adapt to fast-paced and changing environments.
• Ability to work quickly and effectively under pressure, delivering on last-minute requests and remaining detailed oriented.
• Flexibility and ability to push through indecision and ambiguity to deliver results.
• Ability to exert up to 20 pounds of force to move objects/boxes.

What’s In It For You?

If you are a driven professional looking for a high-growth, high-reward career, CoStar Group offers the ideal opportunity. Be part of a best-in-class company with strong year-over-year growth that invests in your success. Enjoy a rewarding atmosphere where you can learn, excel, and grow.When you join CoStar Group, you’ll experience a collaborative and innovative culture working alongside the best and brightest to empower our people and customers to succeed.We offer you generous compensation and performance-based incentives. CoStar Group also invests in your professional and academic growth with internal training and tuition reimbursement.

• Comprehensive healthcare coverage: Medical / Vision / Dental / Prescription Drug
• Life, legal, and supplementary insurance
• Virtual and in person mental health counseling services for individuals and family
• Commuter and parking benefits
• 401(K) retirement plan with matching contributions
• Employee stock purchase plan
• Paid time off
• Tuition reimbursement
• On-site fitness center and/or reimbursed fitness center membership costs (location dependent)
• Access to CoStar Group’s Employee Resource Groups
• Complimentary gourmet coffee, tea, hot chocolate, fresh fruit, and other healthy snacks

SponsorshipWe welcome all qualified candidates who are currently eligible to work full‑time in the United States to apply. However, please note that CoStar Group is not able to provide visa sponsorship for this position.

The final salary or hourly rate offered for this role will fall within the range set forth below based on a variety of factors, including but not limited to, geographic location, skills, and competencies.Base Compensation: $67,000.00 - $91,000.00 AnnuallyCoStar Group is an Equal Employment Opportunity Employer; we maintain a drug‑free workplace and perform pre‑employment substance abuse testing#LI-MN2CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre‑employment substance abuse testing