Senior Event Planner - Springfield, MA

LIMRA AND LOMA; Springfield (MA); On-site; USD 70,000 - 100,000; Full time

Job summary

LIMRA and LOMA are seeking a Senior Event Planner to lead end-to-end planning and execution of major industry events. This role focuses on delivering exceptional events, managing budgets, coordinating with vendors, and ensuring post-event analysis to drive future improvements.

The ideal candidate has 2–3 years of event planning experience, strong vendor management skills, and the ability to work in a fast-paced, collaborative environment.

Qualifications

• Bachelor's degree in Hospitality Management, Marketing, Business, or Communications.
• 2–3 years experience planning and executing events of varying sizes.
• Experience managing multiple conferences up to 5 per year.
• Ability to manage external vendor resources and relationships.
• Team-oriented but capable of working independently.

Responsibilities

• Oversee end-to-end lifecycle of events from concept to completion and post-event analysis.
• Manage budgets, vendor relations, contracts, and logistics for multiple conferences.
• Coordinate pre-event marketing, onsite execution, and post-event follow-up.
• Build strong relationships with clients and internal stakeholders.

Skills

Event coordination

Communication

Time management

Attention to detail

Vendor relations

Teamwork

Initiative

Education

Bachelor's degree in Hospitality Management, Marketing, Business, or Communications

Tools

Microsoft Office (Word, Excel, PowerPoint, PDF)

Job description

LIMRA and LOMA are widely respected organizations that serve as trusted sources for industry knowledge within the financial services sector. As leaders in providing research, training, development, and networking solutions, they help financial services companies navigate an ever-changing marketplace. With a steadfast commitment to their members' success, LIMRA and LOMA enable life insurance and financial services organizations around the world to make informed business decisions with confidence. Known for their industry insight and practical solutions, these organizations act as catalysts for innovation and growth through comprehensive research and benchmarking, strategic planning, and leadership development programs.

LIMRA and LOMA's membership base benefits from a range of offerings that include ongoing research, learning and development programs aimed at increasing productivity and training future leaders, as well as valuable networking opportunities through study groups, committees, and conferences. These resources are thoughtfully designed to support their members' operational and strategic needs, facilitating a dynamic and connected industry community.

The role of Senior Event Planner at LIMRA and LOMA offers a unique opportunity for an enthusiastic and capable professional to play a pivotal role in the planning and execution of key industry events. This full-time position involves overseeing the entire life cycle of events from initial conception and planning stages through to completion and post-event analysis. The Senior Event Planner will be expected to deliver exceptional customer service while organizing memorable events that consistently meet high-quality standards and contribute to the organizations' overall mission.

This role demands a high level of organizational skill and attention to detail. Responsibilities include managing resource needs, pre-event marketing, onsite coordination, and rigorous follow-up to ensure each event's success. The Senior Event Planner will cultivate strong relationships with clients and internal stakeholders to fully understand event needs while also liaising with external vendors and venues to negotiate contracts and manage logistics. Budget management is a critical component, requiring careful reconciliation to ensure fiscal accountability across multiple events annually.

This position requires strong communication and collaboration abilities, particularly when working alongside marketing, PR, multimedia teams, production partners, and speakers. The Senior Event Planner is also charged with maintaining compliance with various legal, insurance, health, and safety regulations, and is often the direct point of contact for hotel and venue management. Additionally, the role involves post-event data analysis and strategic review to continuously improve event quality and impact.

LIMRA and LOMA foster an inclusive work environment committed to diversity, equity, and inclusion, where individuals feel valued and empowered. They seek candidates who thrive in both team settings and independent work, who are highly motivated, detail-oriented, and adept at managing multiple projects in a fast-paced environment. This is an excellent opportunity for a professional with a passion for event planning, a keen sense of initiative, and a strong work ethic to contribute to an organization that values ongoing learning and meaningful contributions to the financial services industry.

• Bachelor's degree preferably in Hospitality Management, Marketing, Business, or Communications
• 2 - 3 years experience planning and executing events of varying sizes
• Previous experience managing multiple conferences up to 5 per year
• Ability to manage external vendor resources and relationships
• Thrives in a team environment, working well both as a team and individually as required
• Strong attention to detail
• Strong event production and event design acumen
• Excellent time management and communication skills
• Ability to communicate well with Executive audiences
• Strong meeting facilitation ability
• Ability to tie experience to business purpose and goals to support the demand generation and pipeline for varied business units
• Ability to multi-task and adapt to changing priorities and duties
• Travel to budget approved conferences required, varies by assigned conferences and includes weekends, estimated six conferences or more
• Familiar with hotel practices and possessing overall knowledge of the hotel industry
• Proficiency with the Microsoft Suite, including Word, Excel, PDF and PowerPoint
• Ability to work in a fast-paced, multi-project environment, producing quality outcomes while ensuring all deadlines are met
• Possesses exceptional organizational and interpersonal communication (written and oral) skills
• Self-motivated, able to work both independently, and in a team environment
• Takes initiative and has willingness to take ownership for assigned work
• Strong work ethic with enthusiasm for learning all aspects of planning and executing conferences
• Willingness to identify ways to adapt and improve outcomes that encourage greater efficiency before, during and after conferences

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