Senior Estimator

AIR STREAM AIR CONDITIONING CORP; Town of Woodbury (NY); On-site; USD 100,000 - 140,000; Full time

Job summary

AIR STREAM AIR CONDITIONING CORP is seeking a Senior Estimator to lead complex commercial HVAC estimating within the NY Tri-State area. The role covers from bid review to final submission, serving as a technical resource for the estimating team.

The ideal candidate will bring advanced knowledge of HVAC systems, construction documents, and Takeoffs, with strong leadership and communication skills. This full-time, day-shift position is based at our Woodbury, NY headquarters.

Qualifications

• High school diploma or equivalent required; technical or college education preferred.
• Minimum of 6 years of commercial HVAC or mechanical construction experience.
• Minimum of 5 years of commercial HVAC estimating experience preferred.
• Extensive experience with mechanical drawings, specifications, schedules, and construction documents.
• Demonstrated experience with detailed HVAC takeoffs and complex project estimating.

Responsibilities

• Lead estimating for complex and high-value commercial HVAC installation projects.
• Review and interpret mechanical drawings, specs, schedules, and customer scopes.
• Perform and oversee detailed takeoffs for materials, labor, equipment, and ductwork.
• Develop comprehensive estimates, budgets, assumptions, exclusions, and proposals.
• Analyze quotations and negotiate pricing with vendors and subcontractors.
• Prepare and review final bid submissions for accuracy and profitability.

Skills

HVAC knowledge

Reading drawings

Estimating skills

Construction practices

Analytical skills

MS Excel

MS Word

MS Outlook

MS Access

Profitability risk

Attention to detail

Leadership mentoring

Communication skills

Bid management

Independent work

Customer-focused

Education

High school diploma or equivalent

Technical or college education preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Access

Job description

Job Details: Job Location: Corporate Headquarters - Woodbury, NY, Position Type: Full Time, Salary Range: $100000.00 - $140000.00Salary/year, Job Shift: Day, Position Overview:

The Senior Estimator is a highly experienced member of the Installation Estimating team responsible for leading complex commercial HVAC estimating activities and developing accurate, competitive, and profitable project proposals throughout the NY Tri-State area.

The Senior Estimator independently manages complex bids from initial review through final submission and serves as a technical resource to the estimating team. This position requires advanced knowledge of HVAC systems, mechanical construction, estimating methodologies, construction documents, labor requirements, material costs, and project risk.

Essential Job Functions:

• Lead the estimating process for complex and high-value commercial HVAC installation projects.
• Review and interpret complex mechanical drawings, specifications, schedules, architectural documents, and customer scopes.
• Perform and oversee detailed material, labor, equipment, ductwork, piping, and subcontractor takeoffs.
• Develop comprehensive estimates, budgets, assumptions, exclusions, and proposal documents.
• Analyze vendor and subcontractor quotations and negotiate pricing when appropriate.
• Identify scope gaps, inconsistencies, constructability concerns, and potential project risks.
• Develop conceptual budgets and preliminary estimates for projects with limited design information.
• Establish and maintain accurate historical cost data and estimating benchmarks.
• Coordinate with Operations, Project Management, Purchasing, and other internal departments during the estimating process.
• Participate in pre-bid meetings, site visits, customer meetings, and scope reviews as required.
• Prepare and review final bid submissions for accuracy, completeness, and profitability.
• Assist management in establishing project pricing and estimating strategies.
• Mentor and provide technical guidance to Estimator I and Estimator II employees.
• Review estimates prepared by other team members when requested.
• Develop and maintain strong relationships with customers, vendors, subcontractors, and internal personnel.
• Support post-bid reviews and assist with estimating lessons learned.
• Perform additional duties as assigned by management.

Key Competencies:

• Advanced knowledge of commercial HVAC systems and mechanical construction.
• Expert ability to read and interpret mechanical drawings, specifications, schedules, and construction documents.
• Advanced estimating, takeoff, budgeting, and pricing skills.
• Strong understanding of commercial construction practices and project execution.
• Exceptional quantitative, analytical, and critical-thinking skills.
• Advanced proficiency in Microsoft Excel, Word, Outlook, and Access.
• Ability to evaluate project profitability, risk, and scope.
• Exceptional attention to detail and accuracy.
• Strong leadership, mentoring, and decision-making abilities.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple high-priority bids and deadlines.
• Ability to work independently and exercise sound professional judgment.
• Professional, customer-focused, and solutions-oriented approach.

Required Education and Experience:

• High school diploma or equivalent required; technical or college education preferred.
• Minimum of 6 years of commercial HVAC or mechanical construction experience.
• Minimum of 5 years of commercial HVAC estimating experience preferred.
• Extensive experience with mechanical drawings, specifications, schedules, and construction documents.
• Demonstrated experience with detailed HVAC takeoffs and complex project estimating.
• Previous experience mentoring or supporting junior estimating personnel preferred.

Physical Requirements:

This role is primarily sedentary, involving extended sitting with occasional standing and walking. It requires the ability to lift up to 10 pounds and handle light office items. Repetitive motion for tasks like typing is also necessary.

Our Core Values

At our organization, we believe that how we work is just as important as what we achieve. We expect every team member to demonstrate the following core values:

• Integrity – Act ethically, keep commitments, and do the right thing even when no one is watching.
• Exceptional Service – Go above and beyond to meet the needs of internal and external customers.
• Employee Focus – Foster collaboration, support growth, and contribute to a culture of teamwork and mentorship.

These values guide our actions, shape our culture, and set the standard for success.

The Company is an Equal Opportunity Employer and complies with all applicable federal, New York State, and local employment laws. Employment decisions are made without regard to race, color, religion, creed, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, national origin, age, disability, genetic information, marital status, military or veteran status, citizenship status, domestic violence victim status, arrest or conviction record, or any other protected classification under applicable law.

Employment with the Company is on an at-will basis unless otherwise governed by a collective bargaining agreement or written employment agreement signed by authorized representatives of the Company. This means that either the employee or the Company may terminate the employment relationship at any time, with or without notice and with or without cause, subject to applicable law.