Senior Estimating & Procurement Manager

formX; Sunnyvale (CA); On-site; USD 110,000 - 180,000; Full time

Job summary

FormX is seeking an Estimating & Procurement Manager to lead pre-construction cost estimating, subcontractor bidding, purchasing, and material procurement. The role ensures competitive pricing, accurate budgeting, and ready-to-execute projects in a fast-paced homebuilding environment.

Reporting to the Director of Construction, you will develop reliable project pricing, manage subcontractor relationships, procure materials on schedule, and drive continuous improvements in estimating and

Qualifications

• 5-10 years of residential construction estimating, purchasing, or pre-construction experience.
• Strong knowledge of residential construction methods, sequencing, and building materials.
• Ability to read and interpret architectural, structural, civil, mechanical, electrical, and plumbing plans.
• Experience performing quantity takeoffs and preparing detailed estimates.
• Strong negotiation and vendor management skills.
• Excellent organizational and analytical abilities.
• Advanced Microsoft Excel proficiency.
• Ability to manage multiple projects in a fast-paced environment.

Responsibilities

• Prepare detailed estimates for client change orders.
• Review drawings to develop accurate cost estimates.
• Perform quantity takeoffs and maintain estimating worksheets.
• Build and maintain historical cost databases and unit pricing.
• Identify value engineering opportunities while maintaining FormX quality standards.
• Support budgeting and cost forecasting for upcoming projects.
• Prepare and distribute bid packages to qualified subcontractors.
• Solicit, level, and compare subcontractor proposals.
• Review bids for completeness, exclusions, and scope alignment.
• Negotiate pricing and contract scope.
• Present bid comparisons and recommendations to the Director of Construction for award.
• Continuously expand and maintain FormX’s subcontractor network.
• Perform detailed material takeoffs from construction documents.
• Develop and issue purchase orders.
• Source materials from approved suppliers while obtaining competitive pricing.
• Negotiate pricing, lead times, freight, and delivery schedules.
• Coordinate material deliveries to align with project schedules.
• Track procurement status and proactively resolve supply chain issues.
• Ensure all materials are procured within approved project budgets.
• Build and maintain strong relationships with vendors and suppliers.
• Evaluate vendor performance based on cost, quality, service, and delivery.
• Identify alternative products and suppliers to improve cost and availability.
• Support strategic purchasing initiatives and annual pricing negotiations.
• Monitor procurement costs against project budgets.
• Track purchasing savings and cost trends.
• Maintain procurement logs and estimating reports.
• Support monthly forecasting and budget reviews.
• Develop and improve estimating and purchasing SOPs.
• Standardize bid comparison tools, takeoff templates, and procurement workflows.
• Improve estimating accuracy using historical project data.
• Support continuous operational improvements across the Construction Department.

Skills

Estimating

Purchasing

Pre-construction

Excel

Vendor management

Planning

Negotiation

Job description

FormX is seeking an Estimating & Procurement Manager to lead pre-construction cost estimating, subcontractor bidding, purchasing, and material procurement. The role ensures competitive pricing, accurate budgeting, and ready-to-execute projects in a fast-paced homebuilding environment.

Reporting to the Director of Construction, you will develop reliable project pricing, manage subcontractor relationships, procure materials on schedule, and drive continuous improvements in estimating and