Procurement Manager

formX; Sunnyvale (CA); On-site; USD 110,000 - 180,000; Full time

Job summary

FormX is seeking an Estimating & Procurement Manager to lead pre-construction cost estimating, subcontractor bidding, purchasing, and material procurement. The role ensures competitive pricing, accurate budgeting, and ready-to-execute projects in a fast-paced homebuilding environment.

Reporting to the Director of Construction, you will develop reliable project pricing, manage subcontractor relationships, procure materials on schedule, and drive continuous improvements in estimating and

Qualifications

• 5-10 years of residential construction estimating, purchasing, or pre-construction experience.
• Strong knowledge of residential construction methods, sequencing, and building materials.
• Ability to read and interpret architectural, structural, civil, mechanical, electrical, and plumbing plans.
• Experience performing quantity takeoffs and preparing detailed estimates.
• Strong negotiation and vendor management skills.
• Excellent organizational and analytical abilities.
• Advanced Microsoft Excel proficiency.
• Ability to manage multiple projects in a fast-paced environment.

Responsibilities

• Prepare detailed estimates for client change orders.
• Review drawings to develop accurate cost estimates.
• Perform quantity takeoffs and maintain estimating worksheets.
• Build and maintain historical cost databases and unit pricing.
• Identify value engineering opportunities while maintaining FormX quality standards.
• Support budgeting and cost forecasting for upcoming projects.
• Prepare and distribute bid packages to qualified subcontractors.
• Solicit, level, and compare subcontractor proposals.
• Review bids for completeness, exclusions, and scope alignment.
• Negotiate pricing and contract scope.
• Present bid comparisons and recommendations to the Director of Construction for award.
• Continuously expand and maintain FormX’s subcontractor network.
• Perform detailed material takeoffs from construction documents.
• Develop and issue purchase orders.
• Source materials from approved suppliers while obtaining competitive pricing.
• Negotiate pricing, lead times, freight, and delivery schedules.
• Coordinate material deliveries to align with project schedules.
• Track procurement status and proactively resolve supply chain issues.
• Ensure all materials are procured within approved project budgets.
• Build and maintain strong relationships with vendors and suppliers.
• Evaluate vendor performance based on cost, quality, service, and delivery.
• Identify alternative products and suppliers to improve cost and availability.
• Support strategic purchasing initiatives and annual pricing negotiations.
• Monitor procurement costs against project budgets.
• Track purchasing savings and cost trends.
• Maintain procurement logs and estimating reports.
• Support monthly forecasting and budget reviews.
• Develop and improve estimating and purchasing SOPs.
• Standardize bid comparison tools, takeoff templates, and procurement workflows.
• Improve estimating accuracy using historical project data.
• Support continuous operational improvements across the Construction Department.

Skills

Estimating

Purchasing

Pre-construction

Excel

Vendor management

Planning

Negotiation

Job description

Company Description

FormX is transforming the construction industry by reimagining the entire homeowner experience. Unlike traditional builders, FormX manages the complete customer journey—from initial design and permitting through construction and final delivery-using technology, AI, and streamlined operations to make building faster, more transparent, and more predictable.

Specializing in premium Accessory Dwelling Units (ADUs) and custom residential construction, FormX combines modern design, advanced technology, and operational excellence to dramatically reduce complexity while delivering a highly customized experience. Rather than simply building homes, FormX is creating a smarter, more efficient way for homeowners to bring their vision to life.

The Estimating & Procurement Manager is responsible for leading FormX’s pre-construction cost estimating, subcontractor bidding, purchasing, and material procurement functions. This role ensures every project is competitively priced, accurately budgeted, fully procured, and ready for successful field execution.

Working closely with the Director of Construction, the Estimating & Procurement Manager develops reliable project pricing, manages subcontractor relationships, procures materials on schedule and within budget, and drives continuous improvements in estimating and purchasing processes.

Key Responsibilities

Estimating

• Prepare detailed estimates for client change orders.
• Review architectural, structural, civil, and MEP drawings to develop accurate cost estimates.
• Perform quantity takeoffs and maintain estimating worksheets.
• Build and maintain historical cost databases and unit pricing.
• Identify value engineering opportunities while maintaining FormX quality standards.
• Support budgeting and cost forecasting for upcoming projects.

Subcontractor Bid Management

• Prepare and distribute bid packages to qualified subcontractors.
• Solicit, level, and compare subcontractor proposals.
• Review bids for completeness, exclusions, and scope alignment.
• Negotiate pricing and contract scope.
• Present bid comparisons and recommendations to the Director of Construction for award.
• Continuously expand and maintain FormX’s subcontractor network.

Procurement & Purchasing

• Perform detailed material takeoffs from construction documents.
• Develop and issue purchase orders.
• Source materials from approved suppliers while obtaining competitive pricing.
• Negotiate pricing, lead times, freight, and delivery schedules.
• Coordinate material deliveries to align with project schedules.
• Track procurement status and proactively resolve supply chain issues.
• Ensure all materials are procured within approved project budgets.

Vendor Management

• Build and maintain strong relationships with vendors and suppliers.
• Evaluate vendor performance based on cost, quality, service, and delivery.
• Identify alternative products and suppliers to improve cost and availability.
• Support strategic purchasing initiatives and annual pricing negotiations.

Cost Control & Reporting

• Monitor procurement costs against project budgets.
• Track purchasing savings and cost trends.
• Maintain procurement logs and estimating reports.
• Support monthly forecasting and budget reviews.

Process Improvement

• Develop and improve estimating and purchasing SOPs.
• Standardize bid comparison tools, takeoff templates, and procurement workflows.
• Improve estimating accuracy using historical project data.
• Support continuous operational improvements across the Construction Department.

Qualifications

Required

• 5-10 years of residential construction estimating, purchasing, or pre-construction experience.
• Strong knowledge of residential construction methods, sequencing, and building materials.
• Ability to read and interpret architectural, structural, civil, mechanical, electrical, and plumbing plans.
• Experience performing quantity takeoffs and preparing detailed estimates.
• Strong negotiation and vendor management skills.
• Excellent organizational and analytical abilities.
• Advanced Microsoft Excel proficiency.
• Ability to manage multiple projects in a fast-paced environment.

Preferred

• Experience with ADUs, production homebuilding, or custom residential construction.
• Familiarity with procurement and construction management software.
• California residential construction experience.