Senior Engineering Contracts Assistant

Association of International Certified Professional Accountants; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

The Association of International Certified Professional Accountants is seeking support in the Engineering Contracts team in San Francisco. The role involves preparing RFPs, bids, and professional services agreements, reviewing invoices, payroll compliance, and maintaining department records.

You will liaise with engineers, vendors, and other district staff to ensure contract accuracy and timely delivery. Responsibilities include managing change orders, extra work bills, daily diaries, and

Responsibilities

• Assist in preparing RFPs, bids, and professional services agreements and construction contract documents
• Assist with contract amendments and change orders
• Review invoices to ensure they comply with contract requirements
• Review contractors' certified payrolls for wage compliance and SBE/DBE duties
• Assist with reviewing extra work bills from contractors
• Maintain budgeting and accounting records for the Engineering Department
• Type correspondence, reports, and forms related to engineering contracts
• Research government rules and historical documentation as needed
• Compose contract correspondence
• Compile daily diaries and match to Extra Work Bills, then enter data in spreadsheets
• Prepare project status reports and summaries of submitted invoices
• Establish professional relationships with district staff, customers, vendors, and others; provide excellent service
• Perform additional related duties and maintain regular attendance

Job description

Position Summary

Under general direction of the Director of Engineering Contracts, performs technical work related to preparation of contract documents, requests for proposals and formal bids, and administration of professional services agreements and construction contracts. May act as a liaison between District staff and professional consulting engineering firms or construction contractors. May serve as a contract administrative assistant to project engineers on design and construction projects. Maintains detailed and accurate records of contract compensation invoices, progress payments, status and schedules. Communicates with other District departments regarding engineering contracts. Performs related work as required.

Essential Responsibilities

• Assists in preparation of requests for proposals and formal bids, professional services agreements, and construction contract documents
• Assists with the preparation of contract amendments and contract change orders
• Performs invoice reviews and confirms invoices comply with contract requirements
• Reviews contractors' certified payrolls for compliance with contract requirements; performs labor and Small Business Enterprise / Disadvantaged Business Enterprise (SBE/DBE) compliance duties, such as, but not limited to, verifying certified payrolls with inspection daily diaries, performing contractor and sub-contractor employee interviews, verifying on-site postings of Federal and State required notices, keeping current records of Federal and State Wage Determination changes
• Assists with the review of extra work bills from contractors
• Assists with maintaining Engineering Department budgeting and accounting records
• Types correspondence, reports, forms and specialized documents related to the engineering contracts
• Researches information on the Internet and in the electronic and hard copy files for government rules, regulations and codes, historical information and certified documents
• Composes contract correspondence
• Assists with compiling Daily Diaries, matching them to their respective Extra Work Bills and entering the information onto a spreadsheet

• Prepares spreadsheets and reports for project status, summary of submitted invoices, requests for anticipated budget increases, etc.
• Establishes and maintains effective working relationships with District employees, customers, vendors and all others contacted during the course of work using principles of excellent customer service
• Performs additional related duties as assigned
• Regular and reliable performance and attendance is required