Senior Education Coordinator - Undergraduate Medical Education

UT Southwestern; Dallas (TX); Hybrid; USD 85,000 - 110,000; Full time

Job summary

UT Southwestern Medical Center in Dallas seeks an experienced administrator to coordinate residency and fellowship education programs across departments. The role includes financial reporting for all fellowship programs, allied with medical student education and internship training as needed.

Working Monday–Friday with a hybrid schedule, you will oversee program operations, develop evaluations, monitor budgets, and ensure compliance with accrediting bodies while partnering with faculty,

Qualifications

• Education: High School Diploma or GED or Bachelor's Degree.
• Experience: 6 years with HS or 2 years with Bachelor's.

Responsibilities

• Oversees daily operations for multiple educational programs including residency, fellowships, medical student rotations, and internships.
• Designs evaluations and creates reports to interpret results; represents programs at meetings.
• Develops and maintains policies; ensures accreditation, university and department compliance.
• Develops budgets and manages educational stipends and research grant allocations; tracks expenditures.
• Oversees records, prepares complex reports for accrediting agencies and university administration.
• Ensures internal controls and safeguards for financial information; maintains confidentiality.

Education

High School Diploma or GED

Bachelor's Degree

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under direction to coordinate administration of residency and fellowship educational programs for department including financial & reporting responsibility for all of their fellowship programs. May also include medical student education, graduate student education, and internship training.

Work Schedule

Monday–Friday, typically 8:00 a.m.–5:00 p.m. This position follows a hybrid schedule, with in-office work required 2–3 days per week.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education High School Diploma Graduate or GED or Bachelor's Degree
• Experience 6 years of related experience with High School Diploma or GED or 2 years of related experience with Bachelor's Degree

JOB DUTIES

• Oversees daily operations for multiple educational programs to including but not limited to department residency, clinical subspecialty fellowships, medical student rotations, summer student internships, post-doctoral research fellowships and research training programs. This includes participation in the match program, recruitment of other trainees, development and oversight of orientation of new trainees, training and evaluation of administrative staff who assist in this endeavour, implementing testing and evaluation of trainees.
• Designs evaluations for programs and creates reports to interpret the results. Creates advertisements for programs and monitors their publication. Represents the various educational programs at existing local and national meetings.
• Creates, reviews, and maintains policies and procedures related to all educational endeavors. Ensures compliance with accrediting agency standards as well as university and departmental policies regarding education. Acts as a resource to faculty, residents, medical students, and fellows regarding the interpretation and implementation of these policies.
• Develops and oversees budgets for the various educational programs as well as individualized educational stipends and research grant allotments for each trainee. Tracks, approves, and creates financial reports to summarize expenditures for each program ensuring that affiliated contracts regarding education are sufficient to meet program needs.
• Develops short and long term business plans for the Educational Programs and the departmental education unit. Creates reports to track progress and identify deviations from the business plan. Develop plans for new educational program endeavors and designs comparative studies of external programs for leadership review.
• Oversees the maintenance of all educational program records including preparation of complex reports for accrediting agencies and university administration, providing statistical analysis of educational programs within the department and administering malpractice coverage.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• May supervise clerical and administrative support staff; may oversee training and orientation of staff; may determines work priorities; may evaluates work progress and production.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Work requires ability supervise staff.
• Work requires ability to communicate effectively with various levels of internal and external contacts concerning policies and procedures.
• Work requires ability to coordinate and direct various functions related to program(s).
• Work requires ability to interpret and ensure adherence to all policies and procedures of university and accrediting agencies.
• Work requires ability to maintain records and documentation related to activities of program participants.
• Work requires ability to perform statistical analysis, prepare budget/financial reports.
• Work requires ability to work with confidential information on daily basis.
• Work requires attention to detail and effective organization and multitasking skills.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Working Conditions

• Office Setting

Salary Information

Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.