Senior Education Coordinator - Undergraduate Medical Education

UT Southwestern Medical Center; Dallas (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Tuition Reimbursement

Public Service Loan Forgiveness

Paid Parental Leave

Job summary

UT Southwestern Medical Center seeks a dedicated professional to coordinate residency and fellowship educational programs within the department. You will manage daily operations, support medical student activities, and contribute to program evaluation and reporting.

Responsibilities include budget oversight, policy development, accreditation compliance, and staff supervision in a hybrid work environment with on-site days required.

Qualifications

• Supervise staff and coordinate multiple educational programs.
• Communicate effectively with internal and external stakeholders.
• Design evaluations and generate reports for program outcomes.

Responsibilities

• Oversees daily operations for department residency and fellowships.
• Designs evaluations for programs and creates reports to interpret results.
• Maintains policies and procedures related to educational activities and ensures accreditation compliance.
• Develops budgets and monitors expenditures for educational programs.
• Ensures internal controls and compliance with laws and policies.
• May supervise clerical staff and oversee training.

Skills

Staff supervision

Effective communication

Program administration

Budgeting and reporting

Education

Bachelor's degree

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under direction to coordinate administration of residency and fellowship educational programs for department including financial & reporting responsibility for all of their fellowship programs. May also include medical student education, graduate student education, and internship training.

Work Schedule

Monday-Friday, typically 8:00 a.m.-5:00 p.m. This position follows a hybrid schedule, with in-office work required 2-3 days per week.

BENEFITS

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

• Required
• Education
  • High School Diploma Graduate or GED or
  • Bachelor's Degree
• Experience
  • 6 years of related experience with High School Diploma or GED or
  • 2 years of related experience with Bachelor's Degree

JOB DUTIES

• Oversees daily operations for multiple educational programs to including but not limited to department residency, clinical subspecialty fellowships, medical student rotations, summer student internships, post-doctoral research fellowships and research training programs. This includes participation in the match program, recruitment of other trainees, development and oversight of orientation of new trainees, training and evaluation of administrative staff who assist in this endeavor, implementing testing and evaluation of trainees.
• Designs evaluations for programs and creates reports to interpret the results. Creates advertisements for programs and monitors their publication. Represents the various educational programs at existing local and national meetings.
• Creates, reviews, and maintains policies and procedures related to all educational endeavors. Ensures compliance with accrediting agency standards as well as university and departmental policies regarding education. Acts as a resource to faculty, residents, medical students, and fellows regarding the interpretation and implementation of these policies.
• Develops and oversees budgets for the various educational programs as well as individualized educational stipends and research grant allotments for each trainee. Tracks, approves, and creates financial reports to summarize expenditures for each program ensuring that affiliated contracts regarding education are sufficient to meet program needs.
• Develops short and long term business plans for the Educational Programs and the departmental education unit. Creates reports to track progress and identify deviations from the business plan. Develop plans for new educational program endeavors and designs comparative studies of external programs for leadership review.
• Oversees the maintenance of all educational program records including preparation of complex reports for accrediting agencies and university administration, providing statistical analysis of educational programs within the department and administering malpractice coverage.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• May supervise clerical and administrative support staff; may oversee training and orientation of staff; may determines work priorities; may evaluates work progress and production.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Work requires ability supervise staff.
• Work requires ability to communicate effectively with various levels of internal and external contacts concerning policies and procedures.
• Work requires ability to coordinate and direct various functions related to program(s).
• Work requires