Senior Document Production & Governance Specialist

RRD Company; New York (NY); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Job summary

RRD Company is seeking a Sr. Document Production professional to deliver high-quality document production and governance support. You will serve as a senior, client-facing contributor, handling formatting, proofreading, QA, version control, and executive materials in a fast-paced financial services environment.

You will partner with client stakeholders to ensure timely, accurate delivery, manage confidential materials, and drive process improvements across templates, workflows, and reporting.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum 5 years of experience in document production and related professional services environment.
• Advanced proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
• Experience with Adobe Acrobat for PDF creation, editing, document assembly, bookmarking, redaction, and document management.
• Strong proofreading, editing, grammar, formatting, and document quality control skills.
• Experience supporting senior executives, governance functions, or client-facing business operations.
• Outstanding written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong analytical, organizational, and problem-solving abilities.
• Demonstrated ability to handle confidential and sensitive information.

Responsibilities

• Produce, revise, edit, format, and quality-check complex documents, presentations, reports, board materials, and executive communications.
• Ensure all deliverables meet established quality standards, formatting requirements, and brand guidelines.
• Perform advanced proofreading, document comparison, version control, and quality assurance activities.
• Manage confidential and highly sensitive materials with discretion and accuracy.
• Support governance and board-related workflows, including preparation, compilation, organization, and distribution of meeting materials.
• Assist with agenda packages, committee materials, approval documentation, and supporting records.
• Maintain organized electronic and physical filing systems in accordance with established procedures.
• Serve as a trusted point of contact for document production requests and service-related inquiries.
• Build effective working relationships with client stakeholders and business partners.
• Respond to urgent requests and changing priorities while maintaining service excellence.
• Communicate proactively regarding project status, deadlines, and potential risks.
• Identify opportunities to improve workflows, efficiency, quality controls, and service delivery.
• Recommend and support implementation of standardized templates, procedures, and best practices.
• Assist with operational reporting, production tracking, and service metrics.
• Support adoption and utilization of document technologies and productivity tools.
• Share knowledge and best practices with team members.
• Support cross-training initiatives and operational continuity efforts.
• Act as a senior resource for complex production requests and problem resolution.

Skills

Microsoft Office mastery

Adobe Acrobat expertise

Proofreading & editing

Executive support experience

Strong communication skills

Time management

Discretion with confidential info

Education

Bachelor's degree or equivalent

Job description

RRD Company is seeking a Sr. Document Production professional to deliver high-quality document production and governance support. You will serve as a senior, client-facing contributor, handling formatting, proofreading, QA, version control, and executive materials in a fast-paced financial services environment.

You will partner with client stakeholders to ensure timely, accurate delivery, manage confidential materials, and drive process improvements across templates, workflows, and reporting.