Senior Document Production Associate - 1st Shift

RR Donnelley & Sons; Wheeling (WV); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Adoption assistance

Employer discounts

Job summary

RR Donnelley & Sons in Wheeling, WV, is seeking a Senior Document Production Associate to provide word processing and document production services for clients on 1st shift (Mon-Fri 9:00 a.m. - 6:00 p.m.).

You will assess requests, edit, proofread, convert, and create documents to meet client satisfaction while handling confidential information. Ideal candidates have 3+ years in a legal, banking, or large corporate setting, strong MS Office skills, and the ability to work independently and as

Qualifications

• High school diploma or equivalent required; higher education preferred.
• Minimum 3 years' experience in legal, banking or large corporate environment.
• Document production and word processing experience preferred.
• Advanced MS Office skills required.
• Ability to work in a fast-paced, team environment, independently and collaboratively.
• Strong attention to detail with focus on accuracy and quality.

Responsibilities

• Perform document production work according to established policies and procedures.
• Thoroughly assess job requests, identify correct process to produce documents and ensure completion.
• Edit, proofread, convert, create, transcribe or complete production requests to client satisfaction.
• Demonstrate intermediate to advanced use of equipment/technology/software and hardware.
• Assist with coordination of document production services, intake, and workflow within team.
• Troubleshoot more complex software or hardware problems.
• Use logs and/or tracking software for all assigned work.
• Meet contracted deadlines and communicate with peers or clients.
• Foster proactive service and client relationship building.
• Handle sensitive and/or confidential documents and information.
• Perform Quality Assurance on work of others.
• Train more junior staff members.
• Interact with clients in person, over the phone or electronically.
• Adhere to company and client site policies.
• Use equipment and supplies cost-effectively.

Skills

Document production

Keyboarding / typing

Fast-paced team environment

Customer service

Verbal and written communication

Education

High school diploma or equivalent

Higher education or equivalent experience

Tools

MS Word

MS Excel

MS PowerPoint

Legal timekeeping system

Job description

Company Description

RRD provides marketing, packaging, print, and business services to the world's most respected brands. The company's proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

The Senior Document Production Associate position is responsible for providing word processing and/or document production services for our clients.

1st Shift Schedule: Monday - Friday 9:00 a.m. - 6:00 p.m.

• *Perform document production work according to established policies and procedures
• *Thoroughly assess job request, identify correct process needed to produce documents and ensure appropriate completion throughout task lifecycle
• *Exercise independent judgment & use established procedures, standards and formats to edit, proofread, convert, create, transcribe or otherwise complete document production requests to client satisfaction
• *Demonstrate intermediate to advanced use of equipment/technology/software and hardware necessary to perform job functions
• *Assist with coordination of document production services, preparation, intake, and workflow within team
• *Troubleshoot more complex software or hardware problems
• *Utilize appropriate logs and/or tracking software for all assigned work
• *Meet contracted deadlines for accepting, completing, and delivering all work
• *Communicate with peers, supervisor or client on job or deadline issues
• Help foster a proactive environment of continuous service enhancement and relationship building with the client
• Handle sensitive and/or confidential documents and information
• Perform Quality Assurance on work of others
• Train more junior staff members
• Assist peer teams with proofreading, design or other document production and preparation, as needed
• Complete other tasks and assignments as assigned by management
• Interact with clients in person, over the phone or electronically
• Adhere to company policies in addition to client site policies
• Use equipment and supplies in a cost-efficient manner

Qualifications

• Highschool diploma or equivalent required. Higher level education preferred or equivalent work experience
• Minimum 3 years' experience preferably in a legal, banking or large corporate environment
• Document production, word processing experience preferred
• Advanced skill in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
• Adept with other software programs for editing and/or creating documents
• Knowledge of a legal timekeeping or job tracking system is preferred
• Ability to work in a fast-paced, team environment, working both independently and collaboratively
• Ability to prioritize work, balance projects and meet deadlines in a timely manner
• Strong attention to detail with good organizational skills and emphasis on accuracy and quality
• Ability to handle sensitive and/or confidential documents and information
• Ability to make independent decisions that conform to business needs and policy
• Ability to troubleshoot more complex or advanced tasks, equipment, or software concerns on own; understands when to elevate a problem to a supervisory level
• Excellent verbal and written communication skills, including professional telephone and email etiquette in the face of immediate needs and pressure
• Must be self-motivated with positive can-do attitude
• Proven customer service skills are required to create, maintain and enhance customer relationships
• Must be able to interact effectively with multi-functional and diverse backgrounds

Additional Information

The salary range for this role at the noted RRD location is $17.02-23.46/ hour. Starting pay decisions
are determined based on multiple factors including but not limited to relevant education, qualifications,
skills, experience, certifications, proficiency, performance, shift, location, and other businessneeds. Typically, roles follow step progressions to a target rate or set increments over time. Depending onthe role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call‑in, and/or stand‑by pay. RRD's benefit offerings includemedical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, lifeinsurance and other voluntary supplemental insurance coverages, plus parental leave, adoptionassistance, tuition assistance and employer/partner discounts.

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RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.