Senior Document Control Specialist

Parsons; Newark (NJ); On-site; USD 104,000 - 181,000; Full time

Job summary

Parsons is seeking a locally-based Senior Document Control Specialist in Newark, NJ to support a portfolio of large construction projects. The role centers on document control, archiving, file management, and coordination with project teams.

Ideal candidates have 10+ years of document control experience, strong Microsoft Office and SharePoint skills, and a proven ability to maintain accurate, accessible project records across digital and hard-copy formats.

Qualifications

• High School Diploma with 10+ years in related work, at least 8+ in document controls.
• Bachelor’s degree preferred.
• Strong experience with Microsoft Office applications.
• Experience with SharePoint preferred.

Responsibilities

• Support capital and non-capital rail-transit projects by applying electronic document archiving procedures
• Develop and maintain project files
• Follow the file naming convention
• Assist staff in retrieving documents from electronic file archives
• Perform quality control checks to ensure files are complete, legible, oriented, named consistently, and archived properly
• Scan hard copy documents into digital format and store per client structure
• Maintain all record drawings and contract close-out documents per policy
• Coordinate with project team, contractors, consultants, and IT to support close-out and PMSS onboarding
• Perform additional assignments as directed

Skills

Document control

Microsoft Office

Organizational skills

Communication skills

Education

High School Diploma

Bachelor’s degree preferred

Tools

SharePoint

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description:

Do you excel at document control and have experience supporting large scale, complex construction projects and/or engineering teams? If so, consider joining our team!

Parsons is seeking a local Senior Document Control Specialist to support our portfolio of projects.

DUTIES AND RESPONSIBILITIES:

• Support capital and non-capital rail-transit projects by applying appropriate and proper electronic document archiving procedures
• Develop and maintain projects files
• Follow the file naming convention
• Assist and consultant staff in retrieving needed documents from electronic file archives
• Perform quality control checks to ensure that digital files are Complete, Legible, Oriented correctly, Named consistently with the file naming convention, and Archived consistently with the file directory structure convention
• Scan hard copy historical documents into a digital format and save the scanned documents in the appropriate digital folder, in accordance with the digital file structure provided by the client
• Take the lead on maintaining all record as-built drawings, design drawings, standard drawings, as-is drawings, and contract close out documents in accordance with the policies and procedures set forth
• Coordinate with the project team, contractors, consultants, and Information Technology (IT) department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final repository
• Perform additional assignments as directed

EDUCATION/EXPERIENCE:

• High School Diploma and typically 10+ years of related work experience with at least 8+ years in document controls
• Bachelor’s degree preferred
• Experience working with documents, hard copy and digital, and file management
• High level of proficiency with Microsoft Office applications
• Strong organizational skills
• Experience performing quality control checks
• Ability to clearly and professionally communicate both verbally and written
• Ability to follow directions after receiving the project orientation criteria and work flow instructions
• Attention to detail
• Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information is preferred
• Experience working with SharePoint is preferred

Security Clearance Requirement:

None

This position is part of our Critical Infrastructure team.

For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions and to help them see what's next!

Salary Range: $103,500.00 - $181,100.00

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

About Us

Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.