Senior Director’s Assistant

KellyMitchell Group; Oakland (CA); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Employee-Owned Profit Sharing (ESOP)

401(k) offered

Job summary

KellyMitchell Group is seeking a Senior Director’s Assistant to provide high-level administrative support within a Corporate Security team. The role is onsite in Oakland, CA, for an 18-week contract through January 15, 2027, with periodic travel to Bay Area offices such as San Ramon.

You will manage calendars for multiple Director-level leaders, coordinate meetings, prepare and format documents, process invoices, and support HR, compliance, and onboarding activities.

Qualifications

• 3+ years of administrative or executive-support experience within a large enterprise organization.
• Experience supporting multiple Director-level leaders or senior executives.
• Advanced calendar management, scheduling, and meeting-coordination experience.
• Proficiency with Microsoft Outlook, Excel, Word, and other Microsoft Office applications.
• Ability to manage competing priorities and reprioritize as urgent requests arise.
• Strong written and verbal communication skills.
• Ability to work onsite five days per week and travel locally between Bay Area offices.

Responsibilities

• Manage complex calendars and coordinate meetings for multiple Director-level leaders.
• Schedule conference rooms, virtual meetings, department events, travel, and catering.
• Prepare, edit, proofread, and format correspondence, presentations, reports, and agendas.
• Track action items, follow up on outstanding requests, and coordinate responses for department leaders.
• Process invoices, purchase orders, expense reports, and commercial card reconciliations.
• Support onboarding, HR administration, compliance, training, distribution lists, and organizational charts.
• Maintain department records, SharePoint documentation, reports, metrics, and electronic filing systems.

Skills

Calendar management

Executive support

MS Office

Prioritization

Communication

Travel coordination

Education

Associate’s degree

Tools

SAP

SharePoint

Job description

Job Summary

Our client, a leading energy and utilities provider, is seeking a Senior Director’s Assistant to join its Corporate Security organization. This position will provide high-level administrative and operational support to multiple Directors overseeing a large, complex department.

Contract Details

• Contract Length: 18-week, running through January 15, 2027
• Location: Oakland, CA
• Work Arrangement: Onsite 5 days a week
• Travel Required: Periodic to San Ramon and other Bay Area offices
• Potential for extension or conversion based on performance and business needs

Core Responsibilities

• Manage complex calendars and coordinate meetings for multiple Director-level leaders
• Schedule conference rooms, virtual meetings, department events, travel, and catering
• Prepare, edit, proofread, and format correspondence, presentations, reports, and agendas
• Track action items, follow up on outstanding requests, and coordinate responses for department leaders
• Process invoices, purchase orders, expense reports, and commercial card reconciliations
• Support onboarding, HR administration, compliance, training, distribution lists, and organizational charts
• Maintain department records, SharePoint documentation, reports, metrics, and electronic filing systems

Required Skills/Experience (Must-Haves)

• 3+ years of administrative or executive-support experience within a large enterprise organization
• Experience supporting multiple Director-level leaders or senior executives
• Advanced calendar management, scheduling, and meeting-coordination experience
• Proficiency with Microsoft Outlook, Excel, Word, and other Microsoft Office applications
• Ability to manage competing priorities and reprioritize as urgent requests arise
• Strong written and verbal communication skills
• Ability to work onsite five days per week and travel locally between Bay Area offices

Preferred Skills/Experience (Nice-to-Haves)

• Associate’s degree or equivalent professional experience
• 4+ years of administrative or executive-support experience
• Experience with SAP, SharePoint, procurement, HR, or timekeeping systems
• Experience processing invoices, purchase orders, expenses, and budget-related documentation
• Experience supporting a large department with multiple teams and leadership groups
• Background within utilities, cybersecurity, technology, or another highly regulated enterprise environment
• Experience coordinating travel, events, onboarding, and department operations

Key Competencies & Behaviors

• Proactive Communication
• Organization & Attention to Detail
• Adaptability to Change
• Collaborative Customer Service
• Confidentiality & Sound Judgment

Work Environment

• Location: Oakland, CA, with periodic travel to San Ramon and other Bay Area offices
• Work Arrangement: Onsite 5 days per week
• Schedule: Standard business hours, generally 8:00 AM–5:00 PM or 9:00 AM–5:30 PM
• Candidates must have reliable transportation for local travel between office locations

Compensation & Benefits

Pay Range: The approximate pay range for this position is between $26.00 and $38.00 per hour. Please note that the pay range provided is a good-faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.

• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401(k) offered