Senior Designer/Project Manager – FF&E

aletoinc; Washington (District of Columbia); Hybrid; USD 100,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off including 11 federal holidays and 3 weeks PTO

401(k) retirement plan

Job summary

Aleto Inc. is seeking a Sr. Designer/Project Manager – FF&E to effectively manage and deliver turnkey furniture solutions across federal workspaces. This role involves coordinating various aspects of projects from planning and design through to installation and closeout.

The ideal candidate will possess a deep understanding of contract furniture solutions and at least 10 years of experience in federal project environments. The compensation range is between $100,000 and $125,000 depending on experience, with additional benefits such as medical insurance and a robust 401(k) retirement plan.

Qualifications

• 10+ years of experience supporting federal or commercial furniture projects.
• Proven experience with contract furniture procurement and installation.
• Strong understanding of contract furniture systems.

Responsibilities

• Manage furniture projects of varying size and complexity.
• Coordinate procurement, design, delivery, and installation activities.
• Develop and manage project schedules and logistics plans.

Skills

Contract furniture procurement

AutoCAD

Project management

Strong communication skills

Analytical skills

Education

Bachelor’s degree in interior design, Architecture, Engineering, Construction Management, or related field

Tools

AutoCAD

CAP 2020/Visual Impressions

Job description

Job Title

Sr. Designer/Project Manager – FF&E

Job Type

Full‑Time

Location

Hybrid / DC Area (project‑dependent), some travel may be required

Return‑to‑Office Disclaimer

Work location arrangements (remote, hybrid, or onsite) are subject to change based on business needs and client or government requirements. There is no guarantee that a fully remote or hybrid schedule will remain in place indefinitely.

Compensation

$100‑$125K DOE

Authorization Status

Must be authorized to work in the U.S.

Clearance Requirements

Ability to obtain and maintain HSPD‑12 (Moderate Risk Public Trust)

Job Overview

The Sr. Designer/Project Manager – FF&E is responsible for delivering turnkey furniture solutions across federal workspaces, supporting projects from planning and design through procurement, installation, and lifecycle closeout. The role combines deep contract furniture expertise with end‑to‑end project management ownership.

Key Responsibilities

• Manage furniture projects of varying size and complexity across short‑ and long‑term programs.
• Coordinate procurement, design, delivery, installation, storage, reuse, relocation, and closeout activities.
• Develop and manage project schedules, logistics plans, and phasing strategies.
• Maintain real‑time visibility into scope, schedule, budget, and risk.
• Provide expert guidance on furniture systems, manufacturers, finishes, and performance characteristics.
• Support and advise on finish selection, furniture standards, and product suitability in federal environments.
• Review dealer drawings, submittals, and Bills of Material (BOMs) for technical accuracy.
• Develop furniture layouts and drawings using AutoCAD in accordance with applicable CADD standards.
• Produce furniture design deliverables including floor plans, tagged plans, 3D views (as applicable), schedules, and installation drawings.
• Prepare redlines and electronic as‑built drawings for facility records and client closeout.
• Create existing office layouts including existing infrastructure, equipment, and furniture components.
• Create design intent layouts to include generic blocks and stacks, proposed buildouts, power/data infrastructure, equipment, and furniture components.
• Review RFQs, scopes of work, and specifications for completeness and constructability.
• Prepare itemized BOMs aligned with GSA MAS and approved contract pricing.
• Support bid leveling, vendor evaluations, and pricing negotiations as required.
• Coordinate site walks, field verifications, manufacturing timelines, delivery, and installation sequencing.
• Conduct pre‑installation walks and support installation execution.
• Oversee quality control, punch list development, issue resolution, and final acceptance.
• Ensure safe operations and minimal disruption to client occupants.
• Manage warehousing, temporary storage, and attic stock programs.
• Coordinate inventory tracking for phased installations, moves, or reuse initiatives.
• Align storage and logistics plans with master project schedules.
• Track and manage furniture warranties and service obligations.
• Support on‑site repair programs and warranty service calls.
• Produce recurring warranty, maintenance, and attic stock reports.
• Ensure furniture selections comply with sustainability and environmental requirements.
• Support recycled content, certified wood, and low‑emitting material criteria.
• Assist with LEED documentation, IAQ certifications (e.g., GREENGUARD), and VOC tracking.
• Serve as a primary furniture point‑of‑contact for assigned task orders and projects.
• Act as liaison with CORs, facility managers, designers, contractors, and vendors.
• Attend and lead project meetings, capture action items, and distribute meeting minutes.
• Provide proactive communication to occupants regarding upcoming furniture activities.

Employee Expectations

• Compliance with all Aleto processes, standards, and guidelines including utilization of the employee and intranet platforms.
• Participation in recurring 1:1 and performance development meetings with your Aleto team lead.
• Attendance at team meetings, tri‑annual company All‑Hands Meetings, and other company‑sponsored events.

Qualifications

• Bachelor’s degree in interior design, Architecture, Engineering, Construction Management, or related field or equivalent professional experience in contract furniture.
• 10+ years of experience supporting federal or commercial furniture projects.
• Proven experience with contract furniture procurement and installation.
• Strong understanding of contract furniture systems and federal environments.
• Working knowledge of AutoCAD; Revit a plus.
• Experience developing furniture specifications, RFQs, BOMs, and procurement packages.
• Familiarity with GSA MAS pricing and federal procurement processes.
• Strong analytical, organizational, and problem‑solving skills.
• Excellent written and verbal communication skills; comfortable presenting to clients and leadership.
• Ability to manage multiple concurrent projects in a fast‑paced environment.

Technical Skills

• AutoCAD (required)
• CAP 2020/Visual Impressions (required)
• Microsoft Office (Word, Excel, PowerPoint, SharePoint)
• MS Project or Primavera (preferred)
• Ability to quickly learn new planning, design, and asset management tools.

Benefits

• Medical, dental, and vision insurance through Aetna with Aleto contributing 75% of premiums.
• Pre‑Tax Savings Accounts (HSA or FSA).
• Company‑paid short‑term and long‑term disability insurance.
• Company‑paid life insurance.
• Paid time off: eleven federal holidays, 3 weeks PTO per year, 40 hours paid sick leave.
• 401(k) retirement plan.
• Professional development training.

Equal Employment Opportunity

Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.