Senior Department Administrator, SPVR

Rutgers University; New Brunswick, Northern (NJ, KY); Hybrid; USD 82,000 - 126,000; Full time

Job summary

Rutgers University’s Mason Gross School of the Arts seeks a Senior Department Administrator SPVR for the Music Department. The role directs non‑academic operations, budgets, procurement, and payroll, reporting to the Director of Music and MGSA leadership.

Responsibilities include supervising staff, managing unrestricted and restricted funds, and ensuring efficient administrative and financial processes across multiple buildings on the New Brunswick campus.

Qualifications

• Bachelor’s degree in business or related field and at least five years of financial management experience, preferably in nonprofit or higher education.
• Outstanding organizational, leadership, communication, and management abilities.
• Strong accuracy, deadline focus, and ability to represent the university externally.

Responsibilities

• Provide administrative leadership in department accounting, budgeting, purchasing, payroll, facilities coordination, events, and administrative, operational, and financial functions.
• Manage departmental accounts and grants, gifts, and endowments, supporting faculty and staff.
• Build and oversee a team of staff and maintain a professional, responsive department atmosphere.

Skills

Organizational skills

Leadership

Communication

Management

Computer skills

Education

Bachelor's degree in business

MBA (preferred)

Five years financial management experience

Tools

Oracle Cloud Financial Management

Jaeggar Marketplace

Concur Travel & Expense

Excel

Tableau

Cornerstone

Course Scheduling System

Job description

Job Category Staff & Executive - Administrative & Support

Department

Department Music

Overview

Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers–New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation’s eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers–New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Senior Department Administrator SPVR for the Music Department, Mason Gross School of the Arts ( MGSA ). Reporting directly to Director of Music Department and dotted line reporting MGSA Associate Dean for Finance & Administration, serves as the chief non-academic officer for the Music Department.

Among the key duties of the position are the following:

• Provides administrative leadership in department accounting and budgeting, purchasing, personnel and payroll, facilities coordination, events, and all administrative, operational, and financial functions.
• Manages departmental accounts, unrestricted and restricted accounts, including and not limited to, faculty research funds and grants, gifts, and endowment.
• Builds and oversees a team of staff and ensuring an inviting, professional, responsive atmosphere for students, faculty, staff, and other stakeholders.

FLSA

FLSA Exempt

Grade

Grade 06

Salary Details

Minimum Salary

Minimum Salary 82166.000

Mid Range Salary 104002.000

Maximum Salary

Maximum Salary 125837.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Position Status Full Time

Working Hours

Working Hours 37.5

Standard Hours

Standard Hours 37.50

Daily Work Shift

Daily Work Shift Day

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description

Union Description Admin Assembly (MPSC)

Payroll Designation

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree in business, or a related field, and at least five years of financial management experience, preferably in a non-profit or higher education setting.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Outstanding organizational, leadership, communication, and management skills.
• Strong attention to detail and commitment to accuracy, balanced with an ability to meet deadlines.
• Outstanding multi-tasking and strategic planning skills.
• Must be trustworthy and able to effectively represent the university to external individuals and groups.
• Strong computer skills and proficiency with software for developing spreadsheets, budget forecasts, balance statements and other accounting reports.
• Ability to maintain a high degree of confidentiality.

Preferred Qualifications

• MBA strongly preferred.
• Experience in a higher education setting.
• Experience with Oracle Cloud financial management, Jaeggar Marketplace, and Concur Travel and Expense Management.

Equipment Utilized

• Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Course Scheduling System, ROCS , RAPSS , Researcher’s Dashboard, HCM , ECRT , MGSA appointments system, Canvas, and know or will learn any and all systems Rutgers University (RU) uses for grants management and accounting, travel and expense reimbursement, parking, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management, and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment

• Fast paced, deadline driven work environment.
• Department physical footprint is spread across multiple buildings on the Douglass campus.
• Frequent travel from building to building is required.
• Occasionally travels to other New Brunswick campus for meetings.

Special Conditions

Posting Details

Posting Number 26ST1679

Posting Open Date 08/28/2026

Special Instructions to Applicants

Regional Campus

Home Location Campus

City

State

State NJ

Location Details

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Non-Discrimination-Statement .