Senior Customer Experience Associate

Dr. Squatch; California (MO); On-site; USD 70,000 - 85,000; Full time

Job summary

Dr. Squatch is seeking a Senior Customer Experience Associate to lead the day-to-day management of our outsourced support partner and own processes, policies, and platforms to keep our customer experience at a high standard.

You will own escalations, design training, and drive CSAT/NPS programs, partnering with Marketing, Ops, Retail, and Product to advocate for the customer across the business. This full-time role is based in Marina Del Rey, CA with base compensation targeted at market rates.

Qualifications

• 4+ years of experience in customer experience, customer success, support operations, or an associate manager role.
• Hands-on experience with a modern help desk platform (Gorgias, Zendesk, Kustomer, or similar).
• Experience building and running training, onboarding, or quality programs for support teams.
• Comfortable owning escalations and making sound judgement calls on sensitive issues.
• Strong empathy for customers and a passion for revenue growth and world-class CX.
• Familiarity with review platforms and customer sentiment programs (Trustpilot, Yotpo, NPS).
• Looker Studio/Excel/Google Sheets for reporting is a bonus.
• Excellent written and verbal communication skills; ability to lead across time zones.

Responsibilities

• Serve as the day-to-day operational lead for our outsourced support partner, managing queue coverage and daily priorities.
• Build and deliver launch calendars, playbooks, and campaign briefs for monthly product launches and promotions.
• Design onboarding and ongoing training for partner agents with clear direction and feedback.
• Hold biweekly check-ins with partner leads and manage all Dr. Squatch communications to the partner team.
• Partner on relationship management, workforce planning, and budget inputs for the support team.
• Own first-level escalations end to end, resolving complex customer issues with urgency and care.
• Route escalated questions to cross-functional channels and drive issues to closure.
• Identify escalation patterns and convert them into policy/process/training fixes.
• Own ticket macros and support policies; update as products and policies evolve.
• Own non-ticket support processes; keep them documented and consistently executed.
• Co-own help desk content and ticket deflection initiatives to reduce contact rate.
• Drive high CSAT while maintaining low resolution time and supporting QA programs.
• Own review moderation and response across Trustpilot, Okendo, and other platforms.
• Run close-the-loop programs and own NPS reporting with cross-functional teams.
• Translate support data into clear takeaways and advocate for customer solutions.
• Collaborate with Marketing, Ops, Retail, and Product to flag customer-impinging issues early.

Skills

Customer experience

Outsourced/BPO management

Training program development

Escalation management

Customer empathy

Cross-functional collaboration

Communication skills

Tools

Gorgias

Zendesk

Kustomer

Looker Studio

Excel

Google Sheets

Job description

At Dr. Squatch (www.drsquatch.com), we’re raising the bar on men’s personal care with our line of natural, high-performance products. We’re on a high-growth, fast-moving ride, continually introducing new product categories, launching into retailers nationwide, and growing internationally. We have been recognized and certified by Great Place to Work® multiple times, and we achieved status as a certified B Corp in 2023. We are looking for passionate, talented people who want to join us in our mission to inspire and educate men to be happier and healthier!

Why We Exist and What We Do

At Dr. Squatch (www.drsquatch.com), we’re raising the bar on men’s personal care with our line of natural, high-performance products. We’re on a high-growth, fast-moving ride, continually introducing new product categories, launching into retailers nationwide, and growing internationally. We have been recognized and certified by Great Place to Work® multiple times, and we achieved status as a certified B Corp in 2023. We are looking for passionate, talented people who want to join us in our mission to inspire and educate men to be happier and healthier!

About the Role

Join our team at Dr. Squatch as our Senior Customer Experience Associate! We’re looking for a strategic, details-focused, and highly driven individual to lead the day-to-day management of our outsourced customer support partner and own the processes, policies, and platforms that keep our customer experience running at a high standard.

The Customer Experience Team is the driving force ensuring that customers are delighted with their overall Dr.Squatch experience. The team is responsible for customer service, engagement, and retention, as well as improving our overall digital and physical experiences.

In this role, you will be the primary point of contact for our business process outsourcing (BPO) partner, including, but not limited to: setting them up to win on every product launch, campaign, and peak season through clear playbooks, training, and communication. You will own our ticket macros and policies, non-ticket support processes, review moderation, and the platforms our agents rely on every day. You will also own escalations, resolving complex customer issues yourself and routing them to the right cross-functional partners when needed.

You’ll round this out by owning close-the-loop and NPS programs, turning customer sentiment into recommendations that shape how we operate and advocating for the customer in cross-functional forums.

This role will report to the Senior Manager, Customer Experience.

This is a full-time role with company benefits based in Marina Del Rey, CA.

The anticipated base compensation range for this role will be $70,000 to $85,000. Compensation will be commensurate with the candidate's experience and local market rates.

What You'll Do

• BPO Management & Partnership
  • Serve as the day-to-day operational lead for our outsourced support partner, managing queue coverage and daily priorities.
  • Build and deliver launch calendars, playbooks, and campaign briefs so the partner team is fully prepared for monthly product launches, promotions, and marketing initiatives.
  • Design and implement onboarding and ongoing training for partner agents, and provide clear direction and feedback.
  • Hold biweekly check-ins with partner team leads and management, and own all communication flowing from Dr. Squatch to the partner team.
  • Partner with the Senior Manager on relationship management, workforce planning, and budget inputs for the support team.
• Escalations & Issue Resolution
  • Own first-level escalations end to end, resolving complex and sensitive customer issues with urgency and care.
  • Route escalated questions to the appropriate cross-functional channels and follow them through to closure.
  • Identify escalation patterns and turn them into policy, process, or training fixes that prevent repeat issues.
• Process & Policy Ownership
  • Own our ticket macros and support policies. Including writing, auditing, and updating them as products, promotions, and policies evolve.
  • Own non-ticket support processes and keep them documented, current, and consistently executed.
  • Co-own our help desk content and ticket deflection initiatives alongside the Senior CX Analyst, reducing contact rate while protecting customer satisfaction.
  • Drive high CSAT while keeping resolution time low, and support the quality assurance program.
• Reviews & Customer Sentiment
  • Own review moderation and response across Trustpilot, Okendo, and other review platforms, protecting brand voice and reputation.
  • Run and manage close-the-loop (CTL) programs across channels, ensuring detractor feedback is acted on and closed out.
  • Own NPS reporting by tracking trends, surfacing themes, and recommending actions to the CX and cross-functional teams.
• Reporting & Cross-functional Collaboration
  • Own general CX reporting in partnership with the Senior Manager, translating support data into clear takeaways for the business.
  • Deep dive into data from support channels and customer sentiment sources to identify root causes and improvement opportunities.
  • Advocate for thoughtful, game-changing customer solutions in meetings with cross-functional and executive partners.
  • Partner with Marketing, Ops, Retail, and Product teams to flag customer-impinging issues early and represent the customer voice in planning.

About You

• 4+ years of experience in customer experience, customer success, support operations, or an associate manager role, including time spent managing outsourced or BPO support teams.
• Hands-on experience with a modern help desk platform (Gorgias, Zendesk, Kustomer, or similar), including macro, rule, and workflow configuration.
• Experience building and running training, onboarding, or quality programs for support teams.
• Comfortable owning escalations and making sound judgment calls on sensitive customer issues.
• Strong empathy for customers and a passion for revenue growth and providing world-class customer experience.
• Familiarity with review platforms and customer sentiment programs such as Trustpilot, Yotpo, or NPS surveys.
• Comfort with reporting and analytics tools such as Looker Studio, Excel, or Google Sheets is a bonus.
• Excellent written and verbal communication skills, with a natural ability to connect with and lead a team in a different country and time zone.
• Comfort with rapidly changing work environments and competing priorities.
• A scrappy attitude with big ideas, and a bias toward owning the outcome.
• A collaborative team player

Who We Are

Our core values come naturally and make us a better, more whole, and unique team. We are Bold & Innovative - we are creative, rethink how things are done, and find a way. We Play to Win - we have high standards, we encourage ownership of work, we are scrappy, we act with urgency, and we invest in the outcome of our work. We are Team Squatch - we are humble, help others outside our own wheelhouse, stay positive, have fun, and have approachable and transparent leadership.

We offer a competitive salary in a growth-focused & collaborative team environment. Benefits include medical, dental, vision, 401k with Squatch match, and PTO. We also have great perks like healthy snacks, frequent company events, and of course, free products!

For Applicants with Disabilities

Reasonable accommodation will be made so that qualified applicants with disabilities may participate in the application process. If you need any accommodations during the hiring process, please let us know when you submit your application and we'll do our very best to adjust as needed.

For Information regarding Data Privacy

please review https://privacy.drsquatch.com/.

Unsolicited Resume Policy

Dr. Squatch (“DRSQ”) employs an internal Talent Acquisition department. Exceptionally, DRSQ may choose to supplement that internal team with support from temporary staffing agencies, placement services, and/or recruiting agencies ("Agency"). Agencies are hereby specifically directed NOT to contact DRSQ employees directly in an attempt to present candidates. DRSQ’s Talent Acquisition team is responsible for all candidate presentations to our hiring managers.

To protect the interests of all parties, Dr. Squatch will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to DRSQ, including unsolicited resumes sent to a DRSQ email address or mailing address, directly to DRSQ employees, or to DRSQ’s resume database will be considered property of Dr. Squatch.

DRSQ will not pay a placement, service or other fee for any placement resulting from the receipt of an unsolicited resume. This also includes partial resumes, LinkedIn profiles, general candidate profiles, and/or candidate details or information. DRSQ will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.

DRSQ’s Talent Acquisition team must provide advance written approval to an Agency to submit resumes and/or profiles for a specific job-opening, and the approval must be in conjunction with a valid fully executed staffing, placement or other service agreement. DRSQ will not pay a fee to any Agency that does not have a fully executed agreement in place prior to submission, receipt and placement of candidates.