Senior Creative Operations Coordinator

San Diego FC; San Diego (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

San Diego FC is seeking a highly organized Senior Creative Operations Coordinator to act as the operational engine of the Brand Creative department. You will architect master workflows in Asana, manage team capacity, and coordinate on-set logistics for digital and video shoots in a fast-paced sports environment.

The role requires 2–4 years in creative operations or related fields, a bachelor’s degree, and flexibility for non-traditional hours including matchdays and events.

Qualifications

• 2–4 years of experience in creative operations, agency traffic management, or video production coordination.
• Bachelor’s degree in Communications, Film/TV Production, Sports Management, Marketing, or equivalent.
• Ability to work non-traditional hours, including matchday evenings and weekends.

Responsibilities

• Creative Operations & Asana Management: Build and maintain the department's Asana workflows, templates, intake forms, routing, and dashboards.
• Traffic & Resource Management: Monitor bandwidth across videographers, designers, and editors to assign briefs and balance workloads.
• Cross-Departmental Intake: Gatekeeper for Marketing, Sponsorship, Ticketing, and Game Presentation requests; scope deliverables and deadlines.
• Production Scheduling & Shoot Logistics: Maintain master calendars, shoot schedules, milestones, and asset roadmaps for events.
• Matchday on-site Support: Coordinate on-site crews at Snapdragon Stadium ensuring real-time asset capture and fast post-production turnaround.

Skills

Asana project management

Traffic management

Production scheduling

Stakeholder coordination

Education

Bachelor's degree in Communications or related field

Tools

Asana

Job description

Summary

San Diego FC is seeking a highly organized, process-driven Senior Creative Operations Coordinator to serve as the operational engine of our Brand Creative department. This role bridges high-level creative project management with tactical production logistics—ensuring all visual assets, from matchday digital coverage and brand campaigns to partnership deliverables, move seamlessly from request to final delivery. You will own and architect our master workflows in Asana, manage team capacity, build detailed production schedules, and coordinate on-set logistics for digital and video shoots in a fast-paced sports environment.

Duties & Responsibilities

• Creative Operations & Asana Management
• System Architecture: Build, optimize, and maintain the department’s Asana environment, including custom project templates, intake request forms, automated task routing, and progress dashboards.
• Traffic & Resource Management: Monitor team bandwidth across videographers, graphic designers, and editors to assign incoming briefs, balance workloads, and mitigate timeline risks.
• Cross-Departmental Intake: Act as the primary gatekeeper for creative requests coming from Marketing, Sponsorship, Ticketing, and Game Presentation—scoping deliverables, establishing realistic deadlines, and managing stakeholder expectations.

Production Scheduling & Shoot Logistics

• Master Timelines: Maintain master production calendars, shoot schedules, edit milestones, and asset delivery roadmaps for pre-season, matchdays, and major club campaigns.
• Shoot Coordination: Oversee pre-production logistics for video and photo shoots—including player/talent scheduling, venue access, freelance crew bookings, equipment checkouts, and crafting/distributing call sheets.
• Matchday Operational Support: Coordinate matchday production schedules for on-site creative crews at Snapdragon Stadium, ensuring real-time asset capture, fast-turnaround edit schedules, and post-match archiving run smoothly.

Qualifications & Requirements

• Experience & Education
• 2–4 years of experience in creative operations, agency traffic management, or video production coordination (sports, entertainment, or live events experience is a plus).
• Bachelor’s degree in Communications, Film/Television Production, Sports Management, Marketing, or equivalent practical experience.
• Ability to work non-traditional hours, including matchday evenings, weekends, and select club events as required by the MLS schedule.

Technical & Software Skills

• Advanced Asana Skills: Proven ability to structure project management systems, intake forms, automated workflows, and workload views in Asana (or equivalent enterprise project management tools).
• Production Logistics: Hands-on experience creating production schedules, call sheets, and tracking multi-asset deliverables.
• Creative Workflow Familiarity: Strong understanding of post-production pipelines (video edit passes, motion graphics, graphic design iterations) and digital asset handoffs.

Core Competencies

• Adaptability: Thrives in a dynamic, schedule-shifting, game-day-driven environment while keeping project workflows structured.
• Precision & Detail: Meticulous attention to detail regarding call sheet logistics, asset specs, and deliverable deadlines.
• Communication: Exceptional interpersonal skills to liaise between creative staff, internal stakeholders, and external vendors.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.