Senior Court Division Supervisor

Maine Judicial Branch; Portland (OR); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

Health insurance (employer-paid)

13 paid holidays

2+ weeks vacation

12 sick days

Parental leave

Gym membership

Childcare reimbursement

Public Service Loan Forgiveness

Tuition reimbursement

Life insurance

Wellness benefits

Job summary

The State of Maine Judicial Branch is seeking a Division Supervisor II to manage operations across Criminal, Civil, and Family divisions within a consolidated Clerk’s Office in Cumberland County Courthouse, Portland. You will coordinate staff, court processes, and docketing with judges, attorneys, and the public.

You will oversee staffing changes, training, performance evaluations, budgeting, and ensure compliance with HR and Clerks’ Manual policies while maintaining strong customer service and

Qualifications

• Three years responsible experience in case processing and three years supervisory/managerial experience.
• Associate’s degree in criminal justice, public administration, or related field or Clerk’s Certification.
• Excellent oral and written communication skills.
• Knowledge of court procedures as they relate to caseload management.
• Knowledge and experience with processes used by the District Court and Superior Court relating to the processing of Division cases.
• Experience in hiring, evaluating, and disciplining employees.
• Ability to train employees and to ensure appropriate cross-training.
• Knowledge of administrative and clerical procedures governing clerks’ offices, including Clerks’ Manual, and Judicial Branch policies.
• Ability to learn detailed computer applications.
• Skill in the use and care of various office equipment.

Responsibilities

• Responsible for planning, analyzing, and organizing the work of the Division.
• Hires and disciplines employees in consultation with the Clerk of Court.
• Supervises, trains, evaluates, and disciplines employees.
• Assigns, reviews, and evaluates work.
• Maintains a working knowledge of Human Resources Manual.
• Ensures staff provides courteous, professional assistance and maintains effective working relationships with all who interact with the Division.
• Handles complaints from both internal and external sources.
• Communicates with justices, judges, prosecutors, defense attorneys, self-represented litigants, and the public.
• Oversees docketing and case processing, and filing of matters before the Court.
• Calendars pre-trial activities, trials, motions, and other proceedings.
• Handles and processes fines, fees, costs, bail, and other funds paid to or through the Court and maintains books, ledgers and accounts.
• Oversees jury management activities, as appropriate.
• Issues, maintains, and recalls warrants of arrest, and reconciles warrant listing with repository listing.
• Prepares abstracts and reports for various agencies.
• Answers inquiries in person and over the telephone from the public and other entities.
• Oversees operation of electronic recording machines and courtroom clerks.

Skills

Excellent oral and written comms

Supervisory experience

Customer service focus

Ability to train employees

Planning and organization

Caseload management

Problem solving

Interpersonal skills

Typing speed 45 wpm

Knowledge of court procedures

Education

Associate’s degree in criminal justice or related field

Tools

MEJIS

Job description

The State of Maine Judicial Branch is seeking a Division Supervisor II to manage operations across Criminal, Civil, and Family divisions within a consolidated Clerk’s Office in Cumberland County Courthouse, Portland. You will coordinate staff, court processes, and docketing with judges, attorneys, and the public.

You will oversee staffing changes, training, performance evaluations, budgeting, and ensure compliance with HR and Clerks’ Manual policies while maintaining strong customer service and