Senior Course Scheduler, Mathematics

The University of Texas at Austin; United States; On-site; USD 53,000 - 65,000; Full time

Job summary

The University of Texas at Austin; Department of Mathematics seeks a Senior Course Scheduler to manage course scheduling, classroom availability, and related administrative duties on the UT main campus. This role collaborates with the Associate Chair for Undergraduate Education and others to optimize offerings and resources.

Responsibilities include coordinating with staff, resolving conflicts, maintaining FaSET, CIS administration, and ensuring accurate reporting and documentation for all

Qualifications

• Bachelor's degree in a related field.
• At least three years of relevant administrative experience.
• Ability to multitask and meet deadlines.
• Attention to detail and ability to follow instructions.
• Excellent problem-solving and communication skills.
• Ability to work independently or as part of a team.
• Proficiency with Microsoft Office.
• Experience in higher education may be substituted as appropriate.

Responsibilities

• Oversee scheduling courses for the department with key academic leadership.
• Coordinate with staff to accommodate special program seat reservations.
• Resolve conflicts between requested courses and availability.
• Implement teaching loads and enrollment requirements.
• Oversee course inventory and FaSET updates.
• Administer Course Instructor Surveys (CIS).
• Upload final reports to departmental records.
• Manage grade reporting, input, and changes for all courses.
• Collect syllabi and faculty CVs for public viewing on UT Registrar site.
• Process Authorization to Teach Graduate Course forms and exam waivers.
• Manage waitlists during registration and manual entries when needed.
• Coordinate with student advisors and support undergraduate inquiries.
• Track data related to undergraduate programs.
• Attend CNS Dean’s Office meetings on undergraduate classes.
• Order textbooks and course materials; maintain classroom calendars.
• Perform other related duties as assigned.

Skills

Multitasking

Deadline management

Communication skills

Attention to detail

Team collaboration

Microsoft Office

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

Job Posting Title: Senior Course Scheduler, Mathematics

Hiring Department: Department of Mathematics

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Nov 30, 2026

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details: Purpose The Senior Course Scheduler, under limited supervision, works closely with the Associate Chair for Undergraduate Education and external units to schedule classes and ensure classrooms are available.

• Oversee scheduling courses for the department in coordination with the Associate Chair for Undergraduate Education, Chair of Graduate Studies and Graduate Advisor.
• Work with the scheduling staff to accommodate seat reservations by special university programs (e.g. FIG, TIPS).
• Consult as necessary with the Associate Chair in resolving conflicts between faculty requested courses/course times and availability.
• Implement college and departmental teaching loads and enrollment requirements.
• Oversee course inventory management, including updating Faculty and Student Electronic Tracking System (FaSET).
• Serve as the administrator of Course Instructor Surveys (CIS).
• Upload final reports into departmental records.
• Manage grade reporting, input, and changes for all courses including Individual Instruction courses.
• Collect course syllabi and faculty CV's each semester and upload them to the UT Registrar site for public viewing.
• Process Authorization to Teach Graduate Course forms and exam waivers when applicable.
• Manage waitlists during registration and submit manual entries of waitlist students during registration sessions.
• Coordinate with student advisors and provide resources for undergraduate inquiries.
• Track statistical data related to undergraduate programs.
• Attend meeting with CNS Dean’s office about undergraduate classes.
• Manage and order textbooks and courser materials.
• Maintain calendars of departmental classrooms and reservation request.
• Other related functions as assigned.

Required Qualifications

• Bachelor's degree in a related field.
• At least three (3) years of relevant administrative experience.
• Demonstrated ability to multitask and meet deadlines.
• Demonstrated ability to work with accuracy and attention to detail and follow instructions.
• Excellent problem-solving, interpersonal, verbal and written communication skills.
• Ability to be goal-driven and work independently or as a team member.
• Solid knowledge of office productivity tools (Microsoft Office).
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than three (3) years of relevant administrative experience.
• Experience in higher education.
• Experience in administrative support functions in a large unit in an academic unit.

Salary Range: $59,000+ depending on qualifications

Working Conditions: Work is performed in a standard office environment. Use of manual dexterity, repetitive use of a keyboard at a workstation. Work outside of standard business hours, including evenings and weekends, is required.

Required Materials: Resume/CV Letter of interest 3 work references with their contact information; at least one reference should be from a supervisor

Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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