Senior Corporate Paralegal - Governance & Finance

Arnold & Porter LLP; San Francisco (CA); Hybrid; USD 99,000 - 140,000; Full time

Benefits offered by this job

Overtime eligible

Discretionary annual bonus

Equal opportunity employer

Job summary

Arnold & Porter LLP seeks a Senior Paralegal for our Corporate Practice Group, supporting corporate and finance transactions across San Francisco, Seattle, or Silicon Valley offices. You will work closely with attorneys and practice specialists on governance, entity management, and transactional support.

The ideal candidate has seven years of experience, EDGAR proficiency, and familiarity with equity plans; strong organizational and communication skills; notary eligibility; and flexibility to

Qualifications

• Minimum of seven (7) years of experience supporting corporate and finance legal matters.
• Experience with EDGAR required.
• Demonstrated experience managing complex transactions and corporate governance activities.
• Must possess or be eligible to obtain a Notary commission in the state where based.

Responsibilities

• Transactional Support: support attorneys through all phases of corporate and finance transactions, including due diligence, document preparation, closings, and post-closing activities.
• Coordinate and prepare transaction closing documents and closing sets.
• Review and organize due diligence materials and maintain transaction records.
• Corporate Governance & Entity Management: prepare and file entity formation documents, including organizational certificates, bylaws, operating agreements, organizational minutes, amendments, qualifications, annual reports, dissolutions, and related filings, including blue sky and federal securities filings.
• Form legal entities and obtain certificates of good standing and other corporate certificates.
• Prepare stock certificates, promissory notes, and related corporate documentation.
• Complete IRS Form SS-4 applications and obtain EINs.
• Coordinate annual reports and state compliance filings across multiple jurisdictions.
• Draft annual resolutions, written consents, notices, authority documents, officer certificates, incumbency certificates, and other governance materials.
• Maintain entity records and electronic databases tracking ownership structures, management information, assets, and key organizational details.
• Emerging Companies and Venture Capital: manage and maintain corporate records, capitalization tables, and equity ownership information.
• Assist with the administration of equity incentive plans, including stock option grants, restricted stock awards, vesting schedules and related documentation.
• Prepare and coordinate board and stockholder approvals for equity issuances, option grants, financings, and other corporate actions.
• Support venture capital financing transactions by maintaining, reviewing and reconciling capitalization data, preparing closing checklists and coordinating updates.
• Monitor equity plan compliance and maintain records related to stock issuances, option exercises, and securities law filings.
• Finance & UCC Matters: prepare and file UCC-1 Financing Statements and UCC-3 Amendments, Continuations, and Terminations.
• Order, review, and analyze federal, state, and local UCC, lien, and litigation searches.
• Prepare status reports and summaries related to search results and filing activities.
• Client Service & Practice Support: manage audit letter requests, including due diligence review, drafting responses, and coordinating distributions.
• Maintain client files, minute books, and corporate records.
• Coordinate with service providers regarding entity filings, qualifications, dissolutions, withdrawals, annual reports, and UCC matters.
• Maintain investor subscription materials and electronic records.
• Create ownership and organizational structure charts using Microsoft PowerPoint.
• Track and process vendor invoices and client disbursements.
• Record billable time and maintain detailed matter-related records.
• Provide notary services as needed.

Skills

Attention to detail

Organizational skills

Project management

Communication skills

Independent work

Education

High school diploma

Bachelor’s degree preferred

Tools

EDGAR

Carta

Job description

Arnold & Porter LLP seeks a Senior Paralegal for our Corporate Practice Group, supporting corporate and finance transactions across San Francisco, Seattle, or Silicon Valley offices. You will work closely with attorneys and practice specialists on governance, entity management, and transactional support.

The ideal candidate has seven years of experience, EDGAR proficiency, and familiarity with equity plans; strong organizational and communication skills; notary eligibility; and flexibility to