Senior Coordinator, Regional Office

AJC; Atlanta (GA); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

Medical, vision, and dental plans

Paid Time Off (PTO)

Paid Holidays

403(b) participation

Job summary

American Jewish Committee in Atlanta is seeking a Senior Administrative Coordinator to provide essential support to the department, streamline communications, and help execute advocacy initiatives. You will manage calendars, organize events, and coordinate travel and logistics for a range of projects.

The role emphasizes strong written and verbal communication, organization, and collaboration with diverse teams. Evening/weekend coverage may be required as needed.

Qualifications

• Minimum of 3 years of experience and proficient job skills and knowledge.
• Excellent communication, written and verbal, with strong interpersonal abilities.
• Strong organization and project management skills, attention to detail.

Responsibilities

• Support the execution of the department's strategy, goals, objectives, and action plans by completing a variety of administrative tasks.
• Coordinate logistics and communications for advocacy and outreach projects, events, and meetings.
• Plan and implement research projects.
• Maintain calendars and schedule meetings.
• Arrange complex and detailed travel plans, itineraries, and agendas.
• Process expense reports and other tracking/reporting tasks.
• Maintain inventory of office and event supplies.
• Take notes at meetings with internal and external stakeholders.
• Organize and maintain department documentation files.
• Prepare and disseminate group mailings.
• Draft correspondence, documents, spreadsheets, and other communication materials.

Skills

Communication skills

Organizational skills

Project management

Microsoft Office

Google Workspace

Zoom

Tools

Microsoft Office

Google Workspace

Zoom

Job description

American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. We create trusted partnerships with leaders around the world to ensure Jews and Israel are safe and thriving.

With an unparalleled reach spanning six continents, AJC engages leaders in more than 110 countries through 40 offices and dozens of partnerships with Jewish communities worldwide. Wherever the Jewish people and Israel need us, AJC is there—empowering leaders in government, education, partner communities, and the private sector to counter antisemitism and act as allies.

The challenges we face are global. AJC is leading the global response. Join us.

Your Department

AJC's Regional Offices connect the local communities with AJC’s global advocacy work to enhance the well-being of the Jewish people and Israel. We maintain the agency's nationwide presence by attracting leaders and donors to AJC, enhancing the organization’s influence with key local, national, and international decision makers and stakeholders, implementing advocacy initiatives at the state and local level, and establishing and nurturing community relationships.

Your Impact

This position makes an impact at AJC by providing effective execution of tasks and providing essential support to the success of the team/department; may lead moderate projects. Works with regular oversight to solve routine and moderately complex problems and make routine and moderately complex decisions.

Incumbents provide essential administrative support to the department, enabling their team to function effectively and efficiently. The senior coordinator is responsible for completing a variety of administrative, communications, and event coordination tasks and assisting with or leading projects and initiatives aligned with AJC’s priorities. Senior coordinators bring experience and knowledge to the position, consistently demonstrate excellent performance, skills, and achievements, and they handle assignments of larger scope, increased complexity, and greater impact, reflecting their elevated role within the team.

Your Role

• Support the execution of the department's strategy, goals, objectives, and action plans by completing a variety of administrative tasks
• Coordinate logistics and communications for advocacy and outreach projects, events, and meetings
• Plan and implement research projects
• Maintain calendars and schedule meetings
• Arrange complex and detailed travel plans, itineraries, and agendas
• Process expense reports and other tracking/reporting tasks
• Maintain inventory of office and event supplies
• Take notes at meetings with internal and external stakeholders
• Organize and maintain department documentation files
• Maintain the department's contacts and mailing lists
• Execute departmental reporting and tracking (e.g., financial reports, budgets, expenses, program updates, donor contributions, contracts)
• Serve as a point of contact for AJC colleagues and external stakeholders
• Organize, prioritize, and manage incoming and outgoing communications (phone calls, email, and mail)
• Respond timely to inquiries and requests from internal and external stakeholders
• Prepare and disseminate group mailings
• Draft correspondence, documents, spreadsheets, and other communication materials

Specific to This Role

• Create and send AJC emails and invitations using HubSpot
• Manage marketing and communications projects for AJC Atlanta across AJC teams by overseeing graphic requests and communicating with AJC's marketing and communications teams.
• Communicate with vendors for office supplies and catering needs.
• Support events with set up and staffing
• Responsible for supplies for events and programs hosted outside of the office.
• Ability to work mornings, evenings, and weekends, as necessary

Education, Training, and Experience

• Minimum of 3 years of experience and proficient job skills and knowledge

Knowledge, Skills, and Abilities

• Passion for the mission, goals, and objectives of AJC
• Committed to AJC’s core values: respect, accountability, integrity, innovation, and collaboration
• Demonstrates professionalism and high standards of conduct
• Ability to work collaboratively with individuals from diverse backgrounds
• Excellent communication skills (written, verbal, and listening)
• Strong organization and project management skills, including the ability to set priorities and meet deadlines
• Excellent attention to detail and follow-through
• Capacity to multitask and work in a fast-paced and changing environment
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook), Google Suite applications, and Zoom
• Ability to work evenings and weekends, when necessary

Physical Demands

• Remaining in a stationary position, often sitting or standing for prolonged periods
• Repeating motions that may include the wrists, hands, and/or fingers
• Communicating with others to exchange information
• Moving about to accomplish tasks or moving from one worksite to another

Disclaimers

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Compensation

The salary for this position is $52,000 - $58,000 depending on relevant experience and location.

• Regular Full-time employee benefits:
• Medical, vision, and dental plans
• Flexible Spending Account options
• Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment
• Paid Holidays (many Federal and major Jewish Holidays)
• 403(b) participation, after one year of employment

*After applicable waiting or probationary periods have been met