Senior Coordinator, Payroll

Athletics - Business Operations; Las Vegas (NV); On-site; USD 60,000 - 85,000; Full time

Job summary

Athletics - Business Operations in Las Vegas, NV is seeking a Senior Payroll Coordinator to ensure accurate, timely payroll processing in alignment with federal, state, and local regulations. You will maintain payroll records, review timekeeping, resolve discrepancies, and support reporting and compliance.

The role requires collaboration with People Operations, Finance, and other departments to ensure payroll data integrity in a fast-paced environment. On-site work in Las Vegas is required.

Qualifications

• 2+ years of experience in payroll processing, payroll administration, accounting, or related field.
• Experience with multi-state payroll, per diem payments, wage garnishments, and EDD reporting; union dues a plus.
• Working knowledge of payroll processes, timekeeping systems, payroll deductions, and regulations.
• Experience with ADP payroll or HRIS platforms.

Responsibilities

• Support end-to-end payroll processing to ensure timely payment of employees.
• Process and track vacation and sick leave accruals.
• Maintain and file quarterly payroll tax returns; year-end W-2 processing and state reconciliations.
• Respond to payroll inquiries from employees and stakeholders.
• Coordinate payroll processing and communicate with the payroll service provider (ADP).
• Provide payroll run backup files and reports to Accounting for GL posting and month-end close.
• Reconcile 401(k) contributions and related payroll records.
• Perform payroll reconciliations for MLB and MiLB operations.
• Calculate payroll taxes to assist budgeting and forecasting.
• Report new hires to applicable agencies.
• Provide payroll data to People Operations for reporting, compliance testing, and audits.
• Prepare special reports and support additional projects.

Skills

Attention to detail

Communication skills

Organizational skills

Analytical skills

Problem-solving

Discretion with confidential data

Prioritization under pressure

Education

Associate’s or Bachelor’s degree in Accounting/Finance/Business Administration or related field

Tools

ADP Payroll

HRIS platforms

Microsoft Excel

Job description

The A's are a baseball team founded in 1901. They have a rich history, having won nine World Series championships and 15 American League pennants. The A's are known for pioneering the "Moneyball" approach to team-building, which focuses on using statistical analysis to identify undervalued players.

In addition to their success on the field, the A's also have a positive and dynamic work culture. They have been recognized twice as the Front Office Sports, Best Employers in Sports.

The A’s are defined by their core pillars of being Dynamic, Innovative, and Inclusive. Working for the A's offers the opportunity to be part of an innovative organization that values its employees and strives to create a positive work environment.

Description

The Senior Coordinator, Payroll supports the accurate and timely processing of payroll for the organization, ensuring employees are paid correctly and in accordance with applicable federal, state, and local regulations. This role is responsible for maintaining payroll records, reviewing timekeeping and compensation data, resolving payroll discrepancies, and assisting with payroll reporting and compliance.

The ideal candidate is detail-oriented, highly organized, and committed to maintaining confidentiality while delivering a positive employee experience. This individual will collaborate closely with People Operations, Finance, and other departments to support payroll operations and ensure the integrity of payroll data.

Responsibilities

• Support end-to-end payroll processing to ensure accurate and timely payment of employees.
• Process and track vacation and sick leave accruals.
• Maintain and file quarterly payroll tax returns and complete year-end W-2 processing and state payroll reconciliations.
• Respond to and resolve payroll-related inquiries from employees and internal stakeholders.
• Coordinate payroll processing and maintain communication with the payroll service provider (ADP).
• Provide payroll run backup files and summary reports to Accounting to support general ledger posting and month-end close.
• Reconcile 401(k) contributions and related payroll records.
• Perform payroll reconciliations for Major League and Minor League operations.
• Calculate payroll taxes to support budgeting and forecasting.
• Report new hires to applicable agencies in accordance with legal requirements.
• Provide payroll data and documentation to People Operations to support reporting, compliance testing, and audits.
• Prepare special reports and support additional projects as requested.
• Perform other duties as assigned.

Qualifications/Requirements

• 2+ years of experience in payroll processing, payroll administration, accounting, or a related field.
• Demonstrated experience processing multi-state payroll and handling per diem payments, wage garnishments, and EDD reporting; experience with union dues is preferred.
• Working knowledge of payroll processes, timekeeping systems, payroll deductions, and applicable employment and payroll regulations.
• Experience with ADP payroll or HRIS platforms
• ABI MasterMind experience preferred.
• Proficiency in Microsoft Excel.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills, with the ability to provide responsive and professional employee support.
• Ability to manage confidential information with discretion and integrity.
• Ability to manage competing priorities, meet deadlines, and work effectively in a fast-paced environment.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred; equivalent relevant experience may be considered.

Social Impact & Belonging Statement

Social Impact & Belonging are in our organizational DNA. Our commitment to these values is unwavering – on and off the field. Together, we continue to build an inclusive, innovative, and dynamic culture that encourages, supports, and celebrates belonging and amplifies all voices. Combining a collaborative and innovative work environment with talented team members, we've created a workforce in which every team member has the tools to reach their full potential.

Equal Opportunity Consideration

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

This position requires the individual to be on-site in Las Vegas, Nevada.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Athletics - Business Operations’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.