Senior Coordinator, Legal Department

Academy Of Motion Picture Arts and Sciences; Beverly Hills (CA); On-site; USD 34,440 - 35,817; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision coverage

15 days of PTO plus holidays

401k retirement plan with company match

Employee Assistance Program

Free access to online courses through LinkedIn Learning

Job summary

The Academy Of Motion Picture Arts and Sciences is seeking a Senior Coordinator for the Legal Department. This role includes providing essential administrative support and managing records related to awards processes.

Applicants should have strong administrative capabilities, detail orientation, and proficiency in Microsoft Office. A commitment to professional communication and multitasking in a fast-paced environment is essential.

Benefits include comprehensive health coverage, PTO, and retirement plan contributions.

Qualifications

• 2+ years of experience providing administrative support.
• Detail-oriented with strong multitasking skills.
• Fluency in English with professional communication.

Responsibilities

• Provide administrative support to the Legal Department.
• Maintain records related to awards statuettes.
• Coordinate department payment requisitions and expense reports.

Skills

Administrative support

Microsoft Office Suite

Record-keeping databases

Communication Skills

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

Job description

Department: Legal

Job Type: Full-time – Regular

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles – 8949 Wilshire

Compensation: $25.00 - $26.00 per hour

Summary/Objective

The Senior Coordinator provides administrative support to the Legal Department, including department operations, records management, award-related processes, and general departmental administration.

Essential Functions of the Job

• Process department payment requisitions, expense reports, and maintain budget records.
• Maintain records related to awards statuettes.
• Coordinate awards statuette nameplate operation.
• Coordinate statuette repairs and replacements in accordance with Academy policy.
• Assist with trademark document matters, obtaining notarization and legalization of documents.
• Assist the Senior Manager of Legal and Business Affairs as needed.
• Assist the Legal Department attorneys as needed.
• Other duties as assigned.

Required Competencies

• A high school diploma or equivalent certificate of completion.
• At least 2 years’ work experience providing administrative support.
• Must be willing to become a Notary Public.
• Experience with record-keeping databases and document management.
• Proficiency in Microsoft Office Suite applications (Outlook, Word, Excel, and PowerPoint) at a beginner to intermediate level.
• Must be detail-oriented and able to work on multiple projects in a fast-paced environment.
• Flexibility, with the capacity to multitask, prioritize, meet deadlines, follow instructions, and work independently.
• Outstanding communications a must, including fluency in English and highly professional verbal and written communication with special attention to detail and accuracy.
• Ability to work professionally and gracefully with Academy members and the public.

Preferred Qualifications

• A bachelor’s degree is preferred.
• Experience with art preservation and repairs is preferred.

Required Vaccination

Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Our Benefits

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match.
• Clean Air Commuter Program.
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning.
• Free Academy membership screenings.
• Free tickets and screenings at the Academy Museum.
• Employee discounts through LifeMart and Working Advantage.