Senior Communications Coordinator

Academy of Motion Picture Arts and Sciences; Beverly Hills (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

PTO and holidays

Summer & Winter hours

Parental leave

401k with company match

Commuter program

Employee assistance program

LinkedIn Learning access

Free Academy membership screenings

Free tickets and screenings at Academy

Job summary

Academy of Motion Picture Arts and Sciences in Beverly Hills seeks a Senior Coordinator to provide administrative support to the Communications team. You will manage calendars, travel, and run errands for publicity efforts and events, working across Academy-wide initiatives.

The role requires strong MS Office skills, attention to detail, and at least two years in an admin capacity, preferably within film/entertainment. Some nights/weekends may be required.

Qualifications

• Bachelor's degree required; equivalent experience considered.
• Minimum two years of admin support experience.
• Experience in film, entertainment, and PR agency work preferred.
• Proficient in MS Office; CRM knowledge a plus.

Responsibilities

• Schedule meetings, travel, and handle invoices/expenses for VP, Communications and Talent Relations.
• Provide logistical support for internal and external meetings and events.
• Support publicity efforts, press opportunities, and Academy Museum events.
• Monitor press inbox, press distribution, and respond to inquiries promptly.
• Assist talent relations with travel logistics and on-site support.
• Maintain confidential records and ensure proper formatting of documents.

Skills

MS Office

Communication skills

Deadline driven

Attention to detail

Administrative support

Education

Bachelor's degree

Bachelor's degree or equivalent

Tools

CRM systems

Relational databases

Job description

Department: Marketing, Communications and Content

Reports to: Vice President, Communications and Talent Relations

Job Type: Full time – Regular

Job Classification: Hourly (non-exempt)

Workplace Location: Beverly Hills – 8949 Wilshire

Compensation: $25 - $27

Summary/Objective:

The Senior Coordinator will provide administrative support to the Academy's Communications team. You will manage calendars, relay timely and sensitive messages and information, process documents, book travel, support publicity efforts and events, and manage projects as assigned. You will work collaboratively and strategically across Academy-wide initiatives and programs.

Essential Functions of the Job:

• In support of the VP, Communications and Talent Relations, schedule meetings, sessions and calls, make travel arrangements, and manage invoices and expense reimbursements.
• Provide logistical and administrative support for internal and external meetings.
• Work with team members on various special events and press opportunities, including the Student Academy Awards, Gold Rising events, member meetings, Academy Museum events and all Oscar-related special events.
• Monitor publicity inbox and press coverage, daily press distribution, press list maintenance. Respond to press inquiries in a timely manner.
• Member communications support as assigned.
• Support talent relations team with logistics, including but not limited to booking travel/car service, grooming and on-site assistance.
• Process invoices and track expense reimbursements for department and senior leaders.
• Maintain confidential records, data and documents pertaining to department administrative needs and any notes and data related to those files.
• Review a variety of documents for proper formatting and spelling to ensure consistent output.
• Other duties and special projects as assigned.
• A bachelor's degree is required. An equivalent combination of education and experience will be considered in lieu of the degree.
• Minimum two years of administrative support experience is required; experience performing these duties in a film, entertainment, and PR agency work environment is preferred.
• Intermediate knowledge of MS Office applications (Outlook, Word, Excel and PowerPoint). Experience with relational databases a plus (CRM desired).
• Proven work experience in meeting deadlines and remaining flexible to last-minute changes in a fast-paced and high-pressure environment.
• Outstanding communication skills, including highly professional verbal and written communication skills with special attention to detail and accuracy.
• Ability to work, meet deadlines, and remain flexible to last minute changes in a fast pace and high-pressure environment.
• Availability to work some nights and weekends as needed and possibly assigned on short notice.
• Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.
• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through ComPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage