Senior Coordinator for Growth and Advancement

California Lutheran University; Thousand Oaks (CA); On-site; USD 41,000 - 52,000; Full time

Job summary

California Lutheran University is seeking a Senior Coordinator for Growth and Advancement to provide high-level administrative and operational support to the Vice President for Growth and Advancement in Thousand Oaks. The role coordinates priorities, schedules, meetings, communications, travel, expenses, and follow-up while supporting fundraising staff and key initiatives.

The incumbent will coordinate cross-functional projects, prepare materials for donor meetings, and analyze data for reports

Qualifications

• Bachelor's degree and four years of executive/administrative/operational/coordination experience.
• Experience supporting senior leadership or equivalent.
• Strong communication and organizational skills.

Responsibilities

• Provide high-level administrative and operational support to the Vice President for Growth and Advancement.
• Coordinate priorities, schedules, meetings, communications, travel, expenses, and follow-up.
• Support fundraising staff and other areas under the Vice President's leadership as assigned.
• Coordinate cross-functional projects and track timelines, action items, and deliverables.
• Prepare materials for donor and prospect meetings and presentations.
• Maintain and analyze operational and financial data for reports and leadership.
• Assist with planning workshops, meetings, and events within assigned areas.

Skills

Executive support

Project coordination

Budget management

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Database systems

Job description

Senior Coordinator for Growth and Advancement

Senior Coordinator for Growth and Advancement

Position Category:

Staff (Exempt)

FLSA:

Non-exempt

FTE:

1

Location:

Thousand Oaks

University Background

The mission of California Lutheran University is to educate leadersfor a global society who are strong in character and judgment,confident in their identity and vocation, and committed to serviceand justice. Founded in 1959 in beautiful Ventura County, theuniversity has an enrollment of about 4,000 undergraduate andgraduate students who come from across the nation and around theworld from a diversity of backgrounds, cultures and faiths. As afederally recognized Hispanic-Serving Institution, Cal Lutheran islooking for candidates with a dedication to and success in workingin diverse communities. The university is committed to an inclusivelearning and work environment that values individual differencesand respects each person's dignity.

Basic Function

Reporting directly to the Vice President for Growth andAdvancement, the Senior Coordinator for Growth and Advancementprovides high-level administrative, operational, and projectcoordination support to the Vice President and assigned areas underthe Vice President's leadership. The position coordinates projects,communications, meetings, reporting, and operational activities;supports fundraising, donor and prospect activities and otherfunctional areas as assigned; and serves as a key point ofcoordination for internal and external constituencies. Theincumbent exercises a high degree of initiative, discretion, andindependent judgment in the performance of assigned duties.

Representative Duties

• Anticipate and coordinate donor and prospect communications andactivities in support of Growth and Advancement goals.
• Provide high-level administrative and operational support tothe Vice President for Growth and Advancement, includingcoordination of priorities, schedules, meetings, communications,travel, expenses, and follow-up.
• Provide administrative, project, and operational support tofundraising staff and other areas under the Vice President'sleadership as assigned.
• Coordinate cross-functional projects and initiatives involvingassigned areas under the Vice President's leadership; tracktimelines, action items, deliverables, and follow-up to supporttimely completion.
• Facilitate leadership and team meetings within the VicePresident's areas of responsibility as assigned, including agendadevelopment, preparation of materials, scheduling, logistics,documentation, and follow-up.
• Keep the Vice President for Growth and Advancement apprised ofrequired event attendance, approaching deadlines, pending matters,project status, and other requested information.
• Coordinate and prepare materials for donor and prospectmeetings, fundraising activities, presentations, special projects,and other assigned initiatives.
• Facilitate communications with donors, prospects, and keystakeholders on behalf of the Vice President for Growth andAdvancement.
• Compose and prepare correspondence, reports, presentations,meeting materials, and other documents from notes, briefinstructions, or source materials.
• Collect, compile, organize, and analyze statistical, financial,and operational information for reports and presentations to theBoard of Regents, Executive Cabinet, University leadership, andother constituencies as assigned.
• Provide administrative and coordination support to theAdvancement Committee of the Board of Regents, includingpreparation and coordination of agendas, presentations, supportingmaterials, meeting logistics, minutes, and follow-up.
• Assist with planning and coordinating workshops, strategicmeetings, regular team meetings, special events, projects, andactivities within assigned areas.
• Prepare and process operational and financial documents relatedto business operations, including purchasing, contracts, requestsfor payment, expense documentation, credit card reconciliation, andother assigned transactions.
• Manage and monitor the Vice President's budget in collaborationwith the AVP for Advancement Operations.
• Create, develop, maintain, and update specialized forms,databases, logs, files, records, reports, and other resourcesnecessary to support assigned operations and projects.
• Coordinate updates to office procedures, operational resources,emergency information, and other administrative records asassigned.
• Review operational processes and recommend improvements tosupport efficiency, consistency, and effective coordination acrossassigned areas.
• Coordinate implementation of operational plans, priorities,procedures, and initiatives within assigned areas under the VicePresident's leadership.
• Respond to inquiries and requests for information related toassigned responsibilities and coordinate appropriate follow-up orreferral.
• Provide training support and coordination for onboarding newstaff within assigned areas.
• Perform other related duties as assigned to support theresponsibilities and priorities of the Vice President for Growthand Advancement.

Knowledge Of

• Principles and practices of executive administrative andoperational support.
• Business communication, report preparation, and professionalcorrespondence.
• Project coordination, records management, and officeoperations.
• Basic budget administration, financial processes, and datareporting.
• Customer service and relationship management with internal andexternal constituencies.
• Standard office technology, including Microsoft Office anddatabase systems.
• Professional practices related to confidentiality, discretion,and handling sensitive information.

Ability To

• Provide high-level administrative, operational, and projectcoordination support to senior leadership.
• Manage multiple priorities, projects, meetings, and deadlineswith a high degree of organization and attention to detail.
• Exercise initiative, independent judgment, discretion, andconfidentiality in handling sensitive matters.
• Prepare professional correspondence, reports, presentations,meeting materials, and executive-level communications.
• Gather, organize, analyze, and present financial, operational,and other data.
• Communicate effectively and diplomatically with donors,University leadership, employees, and other internal and externalconstituencies.
• Identify issues, solve problems proactively, and recommendimprovements to administrative and operational processes.
• Establish effective working relationships and coordinate workacross multiple functional areas.

Minimum Qualifications

Any combination equivalent to a Bachelor's degree from anaccredited college or university and four years of responsibleexecutive, administrative, operational, or project coordinationexperience involving significant variability, complexity, andresponsibility.

Preferred Qualifications

Five or more years of progressively responsible experience inexecutive support, office operations, project coordination,advancement, fundraising, enrollment, higher education, nonprofit,corporate, or a related environment.

Licenses and Other Requirements

N.A.

Physical Abilities

Detect to understand appropriate written correspondence; operate acomputer and other office productivity machinery, such as acalculator, copy machine, and computer printer; communicate toexchange information in person, in writing, on the telephone and byemail; stationary position for extended periods of time; move ortransport light objects; position self to store and/or retrievefiles.

Working Environment

In-person, busy office environment; subject to frequentinterruptions and regular interaction with internal and externalconstituencies. Occasional evening and weekend work may be requiredto support University events and activities.

Hiring Range

$30.00-$38.00

Equal Opportunity Statement

California Lutheran University is committed to providing equalopportunity in employment for all persons, regardless of race,religious creed, color, national origin, ancestry, physicaldisability, mental disability, medical condition, marital status,sex, age, sexual orientation, genetic information, gender, genderidentity or expression, or any other basis protected by applicablelaw. No person shall be excluded from participation in, be deniedthe benefits of, or be subjected to discrimination in any program,activity or facility of the University on the basis of thesefactors in a manner consistent with applicable federal and statelaws, regulations, ordinances, orders and rules, and University'spolicies, procedures, and processes. Upon request, reasonable accommodations in the application processcan be provided to individuals with qualifying disabilities. Pleasecontact the Human Resources Department for further information orto request an accommodation.