Senior Coordinator, Disbursements

Baylor College of Medicine; Houston (TX); Remote; USD 55,000 - 75,000; Full time

Job summary

Baylor College of Medicine is seeking a Senior Coordinator, Disbursements to manage the accounts payable process. The role requires accurate invoicing and coordination with various departments while providing mentorship to new staff. Ideal candidates will have a strong background in accounts payable, relevant software experience, and a high school diploma.

Qualifications

• Four years of relevant experience required.
• Experience with SAP S4 Hana preferred.
• Experience with Jaggaer as a plus.

Responsibilities

• Manages invoicing to payment workflow for high volume vendors.
• Educates departments on accounts payable processes.
• Performs audits of vendor invoices for payment accuracy.

Skills

Attention to Detail

Problem Solving

Communication

Education

High School diploma or GED

Tools

SAP S4 Hana

Jaggaer

Microsoft Office (Excel)

Job description

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Summary

The Senior Coordinator, Disbursements is responsible for end-to-end, accurate, timely and discretionary processing of Accounts Payable functions. Coordinates between the vendor/supplier, BCM departments, and Procurement on timely posting of goods receipts, funds availability, pricing/quantity discrepancies, open credits, order holds, etc. Assists Management with researching credit holds for assigned vendors and developing a clear action plan. Position is responsible for reviewing, researching and resolving supplier and vendor invoice issues. Serves as a preceptor and resource to entry level staff.

Summary

The Senior Coordinator, Disbursements is responsible for end-to-end, accurate, timely and discretionary processing of Accounts Payable functions. Coordinates between the vendor/supplier, BCM departments, and Procurement on timely posting of goods receipts, funds availability, pricing/quantity discrepancies, open credits, order holds, etc. Assists Management with researching credit holds for assigned vendors and developing a clear action plan. Position is responsible for reviewing, researching and resolving supplier and vendor invoice issues. Serves as a preceptor and resource to entry level staff.

This position is remote within Houston, TX.

Job Duties

• Manages the end-to-end invoicing to payment workflow for assigned set of complex, high volume vendors, and ensures timely and in-depth audit of invoices and purchase orders in accordance with established purchasing guidelines and practices, identifying root cause of match exceptions and failures.
• Educates BCM departments/end users on guidelines and regulations on processes related to the accounts payable cycle.
• Serves as a preceptor, mentor, and resource for new hires.
• Performs timely and in-depth audit of vendor invoices to identify match exceptions and payment failures.
• Researches exceptions and failures to identify root cause, corrects those causes, and finalizes the P2P process; corrective actions include intricate functions in SAP S4 Hana (Journal Entries); Jaggaer (Invoice Processing, Customer Master Maintenance, etc.); and Banking Systems (ACH Payment processing, Account Reconciliation, Credits, Fees, etc.); and others as defined by the on-going process improvement efforts in the Disbursements realm.
• Retrieves, reviews, refines, and reports invoice and customer account aging data to management.
• Recognizes and escalates to leadership, urgent or business-sensitive issues, and communicates those issues as needed with interdependent departments including Finance, Accounting, Treasury, Legal, Risk Management.
• Performs other job-related duties as assigned.
  
  

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.
  
  

Preferred Qualifications

• Experience in Microsoft Office products (esp Excel).
• Experience in SAP S4 Hana as related to Accounting practices.
• Experience with Jaggaer preferred.
  
  

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Higher Education

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