Senior Coordinator Booking

Sphere Entertainment Group, LLC; Las Vegas (NV); On-site; USD 51,000 - 70,000; Full time

Job summary

Sphere Entertainment Co. is seeking a Senior Coordinator Booking to support our Live Concerts & Entertainment team in Las Vegas. The role focuses on client relationship building, activation needs, research, and negotiations, with essential clerical and administrative duties across the department.

You will assist with activations, travel, schedules, invoicing, and communications, while coordinating with promoters, artist reps, and production teams. Flexible scheduling and overtime may be required.

Qualifications

• 1-3 years experience in live event space.
• Strong experience in the live entertainment industry (2 years preferred).
• Excellent knowledge, with proven experience, of Microsoft Office applications.
• Strong oral and written communication skills with ability to interact with all levels of management.
• Excellent communication skills.

Responsibilities

• Help execute event activations to ensure client satisfaction and retention, including space walk-throughs, production requirements, catering, staffing, ticketing requirements & content ideation.
• Provide administrative support to bookings team: generate internal and external correspondence, facilitate communications between supervisors and internal/external contacts; coordinate travel, maintain and update schedule, process business expenses, maintain and update departmental supplies, answer and screen telephone calls, equipment & systems; maintain record of departmental timesheets.
• Maintain & update active event files, tracking progress of contracts, ticket sales, and production logistics daily.
• Ensure all departmental functions such as invoicing, contact lists, calendars and concert/event announcements are completed on time and maintained.
• External outreach & relationship management with promoters/artist reps, as well as producers.
• Partners with Legal & Finance departments to navigate all stages of contractual negotiations.
• Work with related departments on all aspects of event production (calendar holds, deal letters, budgets, and contracts, invoice payments to vendors, marketing staff, facilities staff, ticketing, and finance).
• Facilitate communications between the Company and Promoters of events, including production-related needs and issues, and ancillary/sponsor needs.

Skills

Communication

Project management

Teamwork

Flexibility

Organizational skills

Problem-solving

Self-motivation

Microsoft Office

Tools

Microsoft Office

Job description

Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a second venue planned for Abu Dhabi. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG , delivering a wide range of live sports content and other programming. More information is available at www.sphereentertainmentco.com.

Who are we hiring?

The Senior Coordinator Booking will support our Live Concerts & Entertainment team, with a focus on helping execute initiatives relative to client relationship building/maintenance, activation needs, research and negotiations. This position will also be responsible for performing clerical & administrative support for the department, requiring a thorough knowledge of the department’s language, policies and practices under limited supervision. Assignments generally involve work of a complex nature that ensures the efficient operation of department(s).

What will you do?

• Help execute event activations to ensure overall client satisfaction and retention, including space walk-throughs, production requirements, catering, staffing, ticketing requirements & content ideation.
• Provide administrative support to bookings team: generate internal and external correspondence, facilitate communications between supervisors and internal/external contacts; coordinate travel, maintain and update schedule, process business expenses, maintain and update departmental supplies, answer and screen telephone calls, equipment & systems; maintain record of departmental timesheets.
• Maintain & update active event files, tracking progress of contracts, ticket sales, and production logistics on a daily basis.
• Ensure all departmental functions such as invoicing, contact lists, calendars and concert/event announcements are completed on time and maintained.
• External outreach & relationship management with promoters/artist reps, as well as producers.
• Partners with Legal & Finance departments to navigate all stages of contractual negotiations.
• Work with related departments on all aspects of event production (calendar holds, deal letters, budgets, and contracts, invoice payments to vendors, marketing staff, facilities staff, ticketing, and finance).
• Facilitate communications between the Company and Promoters of events, including production-related needs and issues, and ancillary/sponsor needs. Support post-production wrap-up and coordination, correspondence, etc.
• Independently gathers, compiles and analyzes information from multiple sources; prepares a variety of detailed memos, reports, or itineraries. Composes routine and non-routine. Correspondence, memoranda, reports, etc., which are generally confidential in nature.
• Maintenance venue calendars, ensuring the accuracy and timeliness of the information contained within.
• Review the accuracy and timely reporting of assigned venues’ attendance and revenue figures to related trade publications, coordinate with staff to meet quarterly and yearly deadlines.
• Independently gathers, compiles and analyzes information from multiple sources; prepares a variety of detailed memos, reports, or itineraries as needed.
• Composes routine and non-routine correspondence, memoranda, reports, etc., which are generally confidential in nature. Uses various PC software to produce high quality documents.
• Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.

What do you need to succeed?

• 1-3 years experience in live event space
• Strong experience in the live entertainment industry (2 years preferred)
• Excellent knowledge, with proven experience, of Microsoft Office applications.
• Strong oral and written communication skills with ability to interact with all levels of management.
• Excellent communication skills
• Excellent project management and problem-solving abilities.
• Flexibility — ability to multitask, interact with diverse entities
• Teamwork — ability to work across various departments in a fast-paced environment
• Excellent organizational and self-motivational skills
• Ability to identify problems and seek solutions

Special Requirements

• Must be flexible to work overtime on short notice
• Must be able to work a flexible schedule, inclusive of nights, weekends and holidays as needed

LI-Onsite

Pay Range
$51,000—$70,000 USD

At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.

We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. MSG complies with all applicable federal, state, and local laws governing nondiscrimination, including considering requests for reasonable accommodations as required.