Senior Coordinator, Advancement and Alumni Engagement

Association of Fundraising Professionals; Houston (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

Association of Fundraising Professionals is seeking a Senior Advancement Coordinator to provide high-level administrative and project management support to the Office of Advancement and Alumni Engagement in Houston. The role handles scheduling, budgeting, donor communications, and alumni engagement tasks with a focus on accuracy and confidentiality.

The position requires strong MS Office skills, Raiser's Edge experience, and the ability to manage multiple tasks in a fast-paced environment while

Qualifications

• Bachelor's degree required with at least 1 year of administrative experience.
• Fundraising or development experience preferred; familiarity with higher education is helpful.
• Strong written and verbal communication and ability to handle confidential information.

Responsibilities

• Provide high-level administrative support to the Vice President and Office of Advancement, including scheduling, travel, expense reports, data entry, and filing.
• Track departmental budget and spending; create monthly budget reports and manage purchase orders, invoices, and vendor paperwork.
• Lead coordination of endowed fund and scholarship reporting; provide donors with timely updates on impact of their support.
• Track donor recognition efforts (naming opportunities, signage, recognition societies, honor rolls) for accuracy across platforms.
• Oversee milestone acknowledgments and timely distribution of personalized greetings to donors, alumni, and friends.
• Oversee selection, purchasing, and inventory of alumni gifts for stewardship and timely distribution.
• Maintain inventory of office supplies and coordinate deliveries; monitor Advancement emails and phones.

Skills

Multitasking

Communication

Discretion

Education

Bachelor's degree

Tools

Raiser's Edge

MS Office

Job description

SUMMARY

The Senior Advancement Coordinator provides high-level administrative and project management support to the Office of Advancement and Alumni Engagement. This role is responsible for managing administrative tasks and special projects related to fundraising, donor engagement and stewardship, and alumni engagement, including donor correspondence, scheduling, and financial reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide high-level administrative support to the Vice President and the Office of Advancement, including scheduling, travel arrangements, expense reports, data entry, filing, mailing, and general office support.
• Track departmental budget and spending and produce monthly budget reports for Advancement leadership; create and manage a system to submit, track, and process purchase orders, invoices, and vendor paperwork to ensure prompt payment and sound budget management.
• Lead the coordination and delivery of endowed fund and scholarship reporting, providing donors with timely, transparent, and personalized updates on the impact of their support.
• Track and manage donor recognition efforts, including naming opportunities, signage, recognition societies, and honor rolls, ensuring accuracy and consistency across platforms.
• Oversee milestone acknowledgments, including timely distribution of birthday, holiday, and other personalized greetings to donors, alumni, and friends of the law school.
• Oversee the selection, purchasing, and inventory of alumni gifts to ensure thoughtful stewardship and timely distribution.
• Maintain inventory of office supplies and equipment and coordinate deliveries; monitor general Advancement email and phone accounts to ensure timely routing and response.
• Support the database team by processing cash, check, or credit card donations as needed.
• Comply with all aspects of the law school's Customer Service Standards.

Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

N/A

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be professional and confidential of all department data and correspondence. The person must have a professional image; strong ability to multi-task and prioritize in a fast-paced environment, excellent interpersonal skills and the ability to interact effectively and efficiently with all employees, visitors and students while projecting a positive image for the area and law school. Service oriented with ability to make all visitors feel welcome. Must be computer literate with proficiency in MS Office applications with ability to learn new programs as necessary. Must be detail-oriented and flexible with job duties and responsibilities.

Strong written and oral communication skills, including the ability to prepare professional written materials and express ideas clearly and concisely. Proficiency in Microsoft Word (including mail merges), Excel (including basic formulas), PowerPoint, and Outlook required; database experience and proficiency required, with Raiser's Edge experience preferred. Ability to work effectively with faculty, staff, students, alumni, and donors, with excellent diplomacy and tact and the ability to maintain confidentiality and discretion. Demonstrated ability to prioritize multiple tasks and meet deadlines, exercise independent judgment, and problem-solve, with the reliability and resourcefulness to take initiative. Ability to work occasional evenings and weekends and to staff events.

EDUCATION and/or EXPERIENCE

A college degree and at least one year of administrative experience are required. Previous experience in fundraising or development environments is preferred, and knowledge of higher education, legal, or legal education fields is helpful.

LANGUAGE SKILLS

Proficient in both spoken and written English. Ability to interpret and explain complex data as necessary. Ability to effectively and professionally communicate in one-on-one and small group situations to students, alumni, clients, and other employees of the law school.

MATHEMATICAL SKILLS

Ability to perform basic math is essential.

REASONING ABILITY

Ability to define routine problems, collect data, establish facts, and draw valid conclusions and/or deal with a variety of variables in situations, especially when department head may be out of office or unavailable. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES AND/OR LICENSES

N/A

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee may be required to stand and walk based on the job duties. Ability to lift up to 5lbs. is required. Lifting from floor level, at waist, and above shoulders required. Infrequent bending and stooping necessary. Specific vision abilities required by this job include close vision in order to accurately input data and proofread; distance vision in order to recognize and assist visitors to the department.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Fast paced, multi-tasking, non-smoking work environment. Must be able to work the general business schedule of the law school (9:00 a.m. to 5:30 p.m.) with flexibility for extended hours as needed. Occasional evenings and weekends as necessary.