Administrative Coordinator, School of Law

Nonprofit Connect; Kansas City (MO); On-site; USD 25,000 - 33,000; Full time

Job summary

The University of Missouri–Kansas City Foundation (UMKC Foundation) is seeking an Administrative Coordinator for the School of Law Development team to provide senior administrative support, coordinate donor engagement, and manage fundraising operations.

You will handle calendar management, donor briefings, gift processing workflows with Ellucian Advance, and collaborate with marketing to communicate with donors and support leadership.

Qualifications

• Bachelor’s degree and a minimum of three years of relevant experience in administrative coordination or related field.
• Ability to manage complex priorities, exercise independent judgment, and support fundraising operations.
• Experience with donor portfolios, gift processing, and donor engagement is preferred.

Responsibilities

• Serve as primary administrative liaison for the School of Law Development team.
• Provide high‑level administrative support to senior development leadership, including calendar management and priority setting.
• Coordinate gift processing workflows, tracking, reconciliation support, and audit preparation.
• Support development officers with donor portfolios, briefings, and follow‑up actions.
• Coordinate donor engagement, events, communications, and donor recognition efforts.
• Develop donor profiles, visit materials, and strategic briefing documents for fundraising.
• Ensure integrity of the Ellucian Advance CRM for reporting and pipeline management.
• Serve as key contact for Law Foundation board members, coordinating meetings and materials.
• Prepare materials for donor visits and board/committee meetings with timely follow‑ups.
• Coordinate with marketing/communications to support development initiatives.
• Improve administrative processes to enhance development operations.
• Manage operational logistics including supplies, space, and events.

Skills

Donor relations

Event coordination

High level admin support

Education

Bachelor’s degree

Tools

Ellucian Advance

Microsoft Office

Job description

Position Description

Administrative Coordinator, School of Law

Office of Development

Purpose

The Administrative Coordinator serves as a senior administrative and operational partner for the School of Law Development team. This role is responsible for supporting fundraising operations, donor engagement activities, and executive-level coordination. The position plays a critical role in advancing development priorities through management of donor-related processes, strategic coordination, and high-level administrative support.

Organizational Relationship

The School of Law Office of Development is part of the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Development supports donors and friends of the law school in making leadership and major gift investments.

Essential Duties

• Serve as primary administrative liaison and point of contact for the School of Law Development team
• Provide high-level administrative and operational support to senior development leadership, including proactive calendar and priority management aligned with donor engagement strategies
• Coordinate gift processing workflows in partnership with the UMKC Law Foundation, including tracking, reconciliation support, and audit preparation
• Support development officers in managing donor portfolios, including tracking activity, preparing donor briefings, and coordinating follow-up actions
• Coordinate donor engagement and stewardship activities, including events, communications, and donor recognition efforts
• Develop and prepare donor profiles, visit materials, and strategic briefing documents to support fundraising activities
• Ensure integrity and strategic use of CRM system (Ellucian Advance) to support fundraising goals, reporting, and pipeline management
• Serve as key contact for Law Foundation board members and stakeholders, managing meeting logistics, communications, and materials
• Lead preparation of materials for donor visits, board and committee meetings, ensuring timely follow-up on action items
• Coordinate communications and collaborate with marketing and communications teams to support development initiatives
• Develop and improve administrative processes and workflows to enhance efficiency and effectiveness of development operations
• Manage operational logistics including supplies, space coordination, and event support
• Perform additional duties as assigned

Environmental Demands

This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver’s license is required.

Salary Hiring Range

Up to $22.00 per hour, Commensurate with education, experience, and internal equity.

Required Education And Experience

A bachelor’s degree and a minimum of three years of relevant experience in administrative coordination, development support, or related field. Demonstrated ability to manage complex priorities, exercise independent judgment, and support fundraising operations.

Preferred Qualifications

• Experience supporting development or advancement teams
• Experience working with donor databases such as Ellucian Advance
• Experience supporting senior leadership or executive-level operations
• Strong organizational, communication, and problem-solving skills
• Experience coordinating events or donor engagement activities
• Excellent computer skills, including proficiency with Microsoft Office Suite and databases, is preferred with emphasis on Excel and Word with the ability to apply knowledge.

Work Status

Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday.

UMKC

The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting.

About the UMKC Foundation

The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC.

Reasonable accommodation may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Aff... [phone].

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UMKC Foundation Mission and Vision

Our Mission

To foster a culture that inspires philanthropy to achieve university priorities.

Our Vision

To be the valued and trusted partner that inspires, enlists and unites philanthropic support for Kansas City’s premier urban university.