Senior Controller & Financial Ops Lead — Hybrid (Miami)

DataStars USA Corp.; Miami Beach, Northern (FL, KY); Hybrid; USD 30,000 - 42,000; Part time

Job summary

DataStars USA Corp. in Miami Beach seeks a senior financial operator to own the books across advisory and product operations. You will manage deal-level accounting, fee tracking, and invoicing while building scalable financial infrastructure.

This role also leads people operations, payroll setup in Florida, retirement plan administration, and tax filings. You will partner with the CEO and external CPAs to ensure timely reporting and compliance in a fast-paced, data-driven real estate analytics

Qualifications

• 5+ years in accounting, controllership, or finance operations.
• Direct experience registering and administering a small-company 401(k).
• Florida payroll experience: reemployment tax, new-hire reporting, workers' comp.
• Proficiency in QuickBooks Online or Xero.
• Working knowledge of W-2 vs 1099 classification rules.
• Ability to work independently without an accounting department.

Responsibilities

• Maintain books across advisory and intelligence revenue streams.
• Track and reconcile fee accruals against brokerage partner reporting.
• Manage recurring subscription billing and variable per-engagement invoicing.
• Prepare monthly financial summaries for the CEO.
• Coordinate with external CPA on quarterly estimates and annual filings.
• Register and administer a 401(k) plan and Florida payroll.
• Handle Florida reemployment tax registration and quarterly filings.
• Maintain employee files and contractor agreements.
• Track commission splits and fee waterfalls across engagements.
• Reconcile advance credits against earned fees.

Skills

Accounting/Finance operations

CPA mindset / certification

Education

CPA designation

Tools

QuickBooks Online

Xero

Job description

DataStars USA Corp. in Miami Beach seeks a senior financial operator to own the books across advisory and product operations. You will manage deal-level accounting, fee tracking, and invoicing while building scalable financial infrastructure.

This role also leads people operations, payroll setup in Florida, retirement plan administration, and tax filings. You will partner with the CEO and external CPAs to ensure timely reporting and compliance in a fast-paced, data-driven real estate analytics