Senior Contracts Analyst

Bay Cove Human Services; Boston (MA); On-site; USD 91,000 - 94,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Retirement plan

Job summary

Bay Cove Human Services seeks a Senior Contracts Analyst to lead the financial health of its 185+ program portfolio. You will oversee contract management, analyze state, city, and federal contracts, and support budgeting and forecasting for a large nonprofit.

You will partner with program leaders to maximize revenue, ensure compliance, and provide actionable insights to executive leadership and the Board of Directors.

Qualifications

• Minimum 7 years of progressive FP&A or budgeting in a nonprofit or government-adjacent environment.
• Experience managing federal/state/municipal contracts with complex multi-program budgets.
• Strong analytical skills and ability to translate financial data to program leadership.

Responsibilities

• Lead contract management across enterprisewide contracts, including budgeting and forecasting.
• Develop dashboards and KPIs for executive leadership and Board review.
• Collaborate with program directors to optimize contract utilization and financial performance.
• Audit contract billing and ensure proper backup and compliance with regulations.
• Prepare official fiscal reports for public funders and maintain timely renewals.

Skills

Advanced Excel

Education

Bachelor’s degree in Finance/Accounting/Economics

MBA preferred

Tools

Adaptive Planning

ERP Systems

Job description

Bay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program sites throughout Greater Boston and southeastern Massachusetts.

Reports To:

Senior Director of Finance

Position Summary

The Senior Contracts Analyst serves as a critical strategic partner in managing the financial health of our $185M+ organization. With over 175 distinct programs, this role requires a dynamic professional who thrives on complexity. You will lead the organization’s contract management, providing deep-dive analysis of state, city, and federal contracts to program directors and executive leadership. You will also support the annual budgeting process, financial forecasting, and. The ideal candidate blends high-level financial acumen with a passion for our mission, translating intricate financial data into actionable programmatic insights.

Key Responsibilities

• Contract Financial Management
• Manage and analyze the administrative and operational aspects of the contract lifecycle, including intake, review coordination, execution, amendments, renewals, and closeout.
• Coordinate with agency staff to ensure all stakeholders are aware of contract renewal dates and understand contract terms and requirements.
• Establish and maintain strong working relationships with Bay Cove’s funding agencies, working with funders to update contract budgets and resolve issues as needed.
• Monitor contract budgets, expenditures, and revenue performance.
• Ensure contract funding is fully optimized and aligned with operational activity.
• Analyze reimbursement methodologies, rate changes, and funding impacts.
• Partner with program leaders to maximize contract utilization and financial performance.
• Evaluate proposed contract amendments and model their financial impact.
• Preform regular audits of contract billing to confirm that submissions are have appropriate backup, including the general ledger, payroll detail reports and service delivery reports.
• Prepare, review, and submit mandatory fiscal reports required by public funders, ensuring strict adherence to uniform guidance and agency-specific regulations.
• Collaborate with billing and program teams to ensure revenue maximization, including revenue reconciliation against qualified expenses and services delivered.
• Complex Budgeting & Forecasting
• Development of the operating budget, consolidating inputs from a large volume of programs, with diverse operational and funding models.
• Build and maintain dynamic, rolling 12-month cash flow and expense forecasts to ensure organizational agility.
• Manage complex cost-allocation models for shared staff and overhead across multiple funding streams and programs.

Financial Analysis & Variance Reporting

• Analyze monthly financial results, identify key variances against budget, and flag potential deficits or surpluses early.
• Partner with Program Directors to review financial performance, evaluate program sustainability, and optimize resource allocation.
• Design and maintain clear financial dashboards and KPIs for executive leadership and Board of Directors review.
• Systems, Process & Strategic Support
• Continuous improvement of budgeting tools, ERP systems, and reporting templates to streamline data collection across 185+ programs.
• Conduct "what-if" financial modeling for new program launches, policy shifts, or changes in funding landscapes.

Qualifications & Skills

Required Experience & Education

• Education: Bachelor’s degree in Finance, Accounting, Economics, or a related quantitative field. MBA preferred
• Experience: 7+ years of progressive experience in financial planning, analysis, or corporate budgeting, experience working in Human Service or other mission driven environment preferable.
• Public Contract Expertise: Minimum of 7 years of hands-on experience managing and budgeting for federal, state, or municipal contracts within a high-volume nonprofit or government-adjacent environment.
• Scale Experience: Proven track record working in a highly complex, multi-entity, or large-scale nonprofit environment ($100M+ budget minimum).

Technical Skills

• Advanced Excel Skills
• ERP Systems: Deep familiarity with enterprise-level financial software, preferably Adaptive Planning.

Core Competencies

• Navigating Complexity: Ability to pivot smoothly between looking at the $185M macro-picture and drilling down into the micro-details of an individual program.
• Relationship Management: Exceptional communication skills to translate complex financial jargon into clear concepts for non-financial Program Managers.
• Analytical Rigor: A natural curiosity to look beyond the numbers to find the "why" behind financial trends.

Bay Cove Human Services is an Equal Opportunity Employer and does not discriminate on the basis of race, ethnicity, religion, sex, gender identity or expression, national origin, sexual orientation, disability, age, veteran status, or any other groups as protected by Massachusetts or federal law.

All qualified candidates, regardless of background, are encouraged to apply.

Bay Cove Human Services does not offer visa sponsorships at this time and will require candidates to be authorized to work in the United States.

Pay Range: $91,000-$94,000