Senior Contracts Administrator

FLIR Systems, Inc.; Huntsville (AL); On-site; USD 65,000 - 95,000; Full time

Job summary

Teledyne Brown Engineering seeks an experienced Contracts Administrator to manage cradle‑to‑grave contract administration for government and commercial contracts. You will support proposal development, certifications, and regulatory compliance.

You will coordinate with program managers, maintain auditable records, and monitor performance to ensure contracts meet requirements and timelines. The role offers exposure to diverse contract types and cross‑functional collaboration.

Qualifications

• Bachelor's degree in a related field and extensive contract experience.
• Ability to manage cradle-to-grave contract administration.
• Familiarity with representations and certifications and regulatory compliance.

Responsibilities

• Reviews proposals, contracts, and related documents for completeness and acceptability.
• Submits proposals, SDRLs/CDRLs, reports, and exhibits as required.
• Maintains auditable contract databases and supports program teams.
• Monitors contract performance for compliance and schedule.
• Participates in negotiations and coordinates with customers and leadership.

Skills

Analytical

Problem Solving

Project Management

Oral Communication

Written Communication

Teamwork

Ethics

Adaptability

Education

Bachelor's degree in a related field

Tools

CostPoint

MS Outlook

MS Excel

MS Word

Job description

Be visionary Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research. We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins.

Job Description Job Summary: Teledyne Brown Engineering is seeking an experienced Contracts Administrator to join our growing team. In this role, you will manage cradle‑to‑grave contract administration for assigned Government and commercial contracts or subcontracts—from proposal development through final closeout. Responsibilities include supporting proposal preparation and submission, developing small business plans, completing representations and certifications, and ensuring compliance with the Truthful Cost and Pricing Data Act when required.

You will support fact‑finding and negotiations, review terms and conditions, and ensure contract acceptance aligns with company policies and procedures. After award, you will serve as a key member of an integrated program team, providing guidance on contractual matters with strong support from an experienced management team. This role includes managing customer correspondence, fostering positive customer relationships, and participating in technical and program review meetings. By proactively engaging with program teams and leadership, you will help identify, resolve, and document contractual performance issues, including the management and capture of contract changes. You may also coordinate cross‑functional efforts as needed.

The position offers exposure to a variety of both Government and commercial contract types, as well as opportunities to support other business agreements and legal document reviews. Teledyne Brown’s contracts team is a collaborative group committed to supporting both customer and company missions. Teledyne offers a stable environment poised for growth, a variety of defense, energy, and service contracts with interesting and varied scopes, redundant coverage for assigned programs, mentorship opportunities, training resources, and ongoing professional development to help you stay current in an evolving regulatory landscape.

Essential Duties and Responsibilities

• Reviews proposals, contracts, and other documents to ensure completeness, accuracy, and acceptability for upper‑level approval.
• Submits proposals, bids, SDRLs/CDRLs, test and progress reports, small business reporting, and other exhibits that may be required for assigned contracts.
• Completes contractual documentation such as representations and certifications.
• Prepares requests for approval on new proposals and/or contracts in alignment with company and corporate policy.
• Participates in fact find submissions and assists or leads in the negotiation of contracts with customers.
• With the support of program managers and other leadership, helps foster the establishment of positive customer relationships and interactions throughout performance.
• Administers most aspects of assigned contracts, including data entry into CostPoint.
• Monitors performance of assigned contracts to ensure compliance with contractual requirements and schedule, supporting program management and finance to ensure success.
• Requests amendments to or extensions of contracts when necessary.
• Understands and can articulate contractual and other compliance requirements and relate them back to program performance decisions and business processes.
• Advise departments and assigned program teams of contractual rights and obligations.
• Maintains auditable contract and proposal databases, including the documentation of required approvals for all actions.
• Reviews all customer correspondence for assigned awards and responds as necessary.
• Establishes and maintains contact with customers to ensure the smooth working of the contract awarding process.
• Attends and participates in regular status and other meetings, including customer visits and tours, in support of assigned contracts.
• Helps support the approval of invoicing for progress payments, when necessary.
• Provides intermittent support for payment receipt inquiries.
• Exercises sound judgement and maintains a high ethical standard when assisting in the resolution of contractual matters.
• Works with management and leadership to raise awareness and/or seek feedback on contractual concerns or other issues.
• Participates in opportunities for continuous learning which includes regular company sponsored training and involvement in new awards.
• Supports audit readiness and provides audit support, as assigned.
• Occasional availability to include evenings and weekends when necessary to reach goals and deadlines.

Supervisory Responsibilities

This job has no supervisory responsibilities but may include providing technical leadership to lower‑level Administrators and assigned program teams.

Competencies

• Analytical - Collects and researches data; Uses intuition and experience to complement data.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
• Project Management - Communicates changes and progress.
• Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
• Interpersonal Skills - Maintains confidentiality.
• Oral Communication - Listens and gets clarification; Responds well to questions; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively.
• Teamwork - Gives and welcomes feedback; Supports everyone's efforts to succeed.
• Business Acumen - Understands business implications of decisions; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Ethics - Treats people with respect; Works with integrity and ethically.
• Organizational Support - Follows policies and procedures; Supports organization's goals and values.
• Judgment – Exhibits sound and accurate judgment; Includes appropriate people in decision‑making process.
• Motivation - Demonstrates persistence and overcomes obstacles.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Completes work in timely manner; Strives to increase productivity.
• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.
• Initiative - Seeks increased responsibilities; Asks for and offers help when needed.
• Innovation - Generates suggestions for improving work.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree (B.A.) from four‑year college or university in a related field and a minimum of 10 years of directly related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read, analyze, and interpret general business periodicals, contractual documents, professional journals, technical procedures, or governmental regulations. Ability to write business correspondence, and contractual provisions. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Knowledge of MS Outlook; MS Excel and MS Word software.

Other Essential Duties

Follows all import/export requirements, consulting with facility import/export personnel as required.

Other Skills and Abilities

Basic Knowledge of ISO and/or AS9100. Working knowledge of Lean Manufacturing/6 Sigma/Kaizen. Knowledge of specific software (design, analysis, ERP…)

Other Qualifications

US Citizenship with ability to attain/maintain government security clearance.

Equal Opportunity Employer

Teledyne is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non‑merit based factor made unlawful by federal, state, or local laws.

You may not realize it, but Teledyne enables many of the products and services you use every day. Teledyne provides enabling technologies to sense, transmit and analyze information for industrial growth markets, including aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, energy, medical imaging and pharmaceutical research.