Senior Contracts & Admin Lead – Public Health

King County; Seattle (WA); On-site; USD 105,000 - 135,000; Full time

Job summary

King County's Public Health – Seattle & King County seeks an experienced contracts professional to lead contract administration as Administrator III (Contracts and Administrative Services Lead) within the Health Sciences Division's Administration and Finance unit.

This role oversees end-to-end contracting, reviews revenue and expenditure contracts, amendments, and scopes of work, and provides day-to-day technical direction to staff while ensuring compliance with federal, state, and county

Qualifications

• Three (3) years of progressively responsible experience in contract administration and management, including contract development and review, compliance monitoring, invoice and payment review, and closeout, with contracts funded by multiple sources (local, state, and/or federal).
• Demonstrated experience independently interpreting and applying contracting, procurement, and grants compliance requirements, including the ability to reach and defend a sound decision where established guidance does not directly address the situation.
• Lead or supervisory experience, including assigning and reviewing the work of other staff, setting work standards, and providing performance feedback.
• Demonstrated experience monitoring budget-to-actuals, performing variance analysis, and developing spending projections for programs with multiple funding sources.
• Intermediate or advanced proficiency with Microsoft Excel and experience using enterprise financial, procurement, or contract management systems.
• Demonstrated ability to explain technical contractual and fiscal requirements clearly to program staff and external contractors who do not have a finance background.
• Demonstrated attention to detail and proven ability to manage multiple competing deadlines in an organized and timely manner.
• Demonstrated ability to build and maintain effective working relationships and to address complex or sensitive administrative issues constructively.

Responsibilities

• Review and approve revenue and expenditure contracts, amendments, scopes of work, and contract exhibits for the division, ensuring appropriate terms and conditions and compliance with federal, state, county, and departmental requirements.
• Serve as the division's technical authority on contracting and procurement. Independently interpret and apply contracting, procurement, and grants compliance requirements, including resolving non-routine questions where established guidance does not clearly apply.
• Prepare and process contracts, amendments, and procurement documents directly as workload and complexity require, routing to the Finance and Administrative Services Manager for final approval.
• Supervise assigned administrative staff and assign and balance workload, set quality and turnaround standards, review technical work, provide timely feedback, and complete performance evaluations.
• Develop, document, and maintain division contracting standards, workflows, checklists, and file documentation requirements. Train administrative and program staff and provide ongoing technical assistance.
• Oversee contract invoice review, payment tracking, and troubleshooting, ensuring expenditures are allowable, allocable, supported, and charged to the correct funding source.
• Perform budget-to-actuals monitoring, variance analysis, and spending projections for an assigned program; use results to inform contract, procurement, and spending decisions and to support program leadership.
• Support subrecipient and contractor fiscal monitoring, including documentation review and follow-up on identified issues.
• Serve as administrative services liaison between the division, the central contracts and procurement unit, accounts payable, and external contractors.
• Analyze administrative and business systems and recommend improvements to contracting and fiscal processes.
• Assure division compliance with county, department, and division policies related to contracting, purchasing, and administrative operations.
• Perform other duties as assigned.

Skills

Contract administration

Leadership / supervision

Budget monitoring

Communication

Analytical thinking

Attention to detail

Multifunding experience

Education

Bachelor's degree in business, accounting, finance, public administration

Tools

Microsoft Excel

Agiloft

Oracle EBS

iProcurement

iExpense

Job description

King County's Public Health – Seattle & King County seeks an experienced contracts professional to lead contract administration as Administrator III (Contracts and Administrative Services Lead) within the Health Sciences Division's Administration and Finance unit.

This role oversees end-to-end contracting, reviews revenue and expenditure contracts, amendments, and scopes of work, and provides day-to-day technical direction to staff while ensuring compliance with federal, state, and county