Senior Contract Compliance Administrator (Procurement Services) - (Non-Civil Service)

City of Dallas; Dallas (TX); On-site; USD 37,000 - 43,000; Full time

Job summary

The City of Dallas is seeking a Senior Contract Compliance Administrator to monitor, administer, and ensure compliance of contracts awarded by various City departments with city, state, and federal regulations.

The role oversees RFQ/RFP processes, tracks contract performance, and coordinates with the City Attorney's Office and City Secretary's Office to uphold procurement standards and internal controls.

Qualifications

• Knowledge of City contract policies, procedures and requirements.
• Knowledge of City regulations such as Local Government Code of the State of Texas and other directives.
• Knowledge of City insurance requirements for facility usage.
• Ability to negotiate and administer contracts and contractual logistics.
• Ability to use spreadsheet and database software to generate reports.
• Communicating effectively verbally and in writing.
• Establishing and maintaining effective working relationships.

Responsibilities

• Develops, administers, and coordinates contracts and contract exhibits to ensure services and standards meet City requirements.
• Coordinates RFQ and RFP processes.
• Monitors M/WBE compliance for contractors and vendors.
• Conducts on-site visits to monitor compliance.
• Prepares and reviews contract changes and amendments.
• Advises contractors on reporting requirements and budget controls.
• Reviews program and financial records for compliance and improves internal controls.
• Implements contract tracking methods for management reporting.
• Reviews and authorizes payment vouchers and maintains budget.

Skills

Contract policies or procedures

Regulatory knowledge

Negotiation

Reporting with spreadsheets

Written and verbal communication

Interpersonal relationships

Education

Bachelor's degree in Business/Public Administration or Social Science

Tools

MS Excel

DB/Spreadsheet software

Job description

Dallas is Growing. Grow With Us.

Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture,

Dallas is Growing. Grow With Us.

Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture,

we're committed to helping you thrive while you help our city flourish. Be part of a team that's committed to service, innovation, and community.

Job Summary

Monitors and administers contracts awarded by various City departments to ensure compliance with contract terms and city, state and federal regulations.

Overview

Job Description

The Senior Contract Compliance Administrator oversees, monitors, and administers contracts awarded by various City departments to ensure compliance with all contractual terms and city, state, and federal regulations.

Essential Functions

• 1 Develops, administers, and coordinates contracts and contract exhibits which state the services to be provided and contractual standards to ensure that City requirements and regulatory program requirements are met; coordinates department or division contract development process.
• 2 Coordinates, facilitates, and administers the Request for Qualification (RFQ) and Request for Proposal (RFP)
• 3 Monitors the City of Dallas Business Development Plan for Minority & Women Business Enterprise (M/WBE) compliance from contractors and vendors.
• 4 Conducts on-site visits to agencies or project sites to monitor compliance with City contractual agreements.
• 5 Prepares and reviews contract change orders, supplemental agreements, contract addenda and amendments, subcontractor changes, and Administrative Actions for compliance with the City's procedures; maintains file of contract documents.
• 6 Advises and coordinates with contractors, subcontractors, or outside agencies on reporting requirements, reimbursement procedures, budgetary controls and other issues to ensure compliance with the contract terms and applicable regulatory requirements.
• 7 Reviews program and financial records of contracted programs or projects to ensure compliance with contract specifications; makes recommendations for improving service delivery and internal controls; acts as the liaison for Administrative Actions, Contract Extensions, and Contracts for the buyers between the City Attorney's Office and City Secretary's Office
• 8 Develops and implements contract tracking methods to provide information to City management on expenditures, minority participation, work schedules, vendor performance, contract action dates, insurance obligations, and other data; tracks proposals and the selection process.
• 9 Reviews and authorizes payment vouchers from contractors; develops and administers division budget; drafts and presents agenda items related to procurement, contracts and other items.
• 10 Performs any and all other work as needed or assigned.

Knowledge, Skills And Abilities

• 1 Knowledge of City contract policies, procedures and requirements.
• 2 Knowledge of City regulations such as Local Government Code of the State of Texas, and other City Administrative Directives and/or Codes.
• 3 Knowledge of City insurance requirements for facility usage.
• 4 Ability to negotiate and administer contracts and contractual logistics.
• 5 Ability to use spreadsheet and database software to generate reports.
• 6 Communicating effectively verbally and in writing
• 7 Establishing and maintaining effective working relationships

Minimum Qualifications

EDUCATION

• Bachelor's degree in a Business/Public Administration or Social Science field.

Experience

Two (2) years of experience in one (1) or more of the following areas:

• Evaluating/auditing fiscal and performance requirements of grant programs or contracts
• Managing, negotiating or developing contracts
• Monitoring federal programs

LICENSES AND CERTIFICATIONS

Valid driver's license with good driving record.

EQUIVALENCIES

• High school diploma or GED plus six (6) years of the required experience will meet the education and experience requirements.
• Associate's degree in any field plus four (4) years of the required experience will meet the education and experience requirements.
• Bachelor's degree or higher in a non-specified field plus four (4) years of the required experience will meet the education and experience requirements.
• Master's degree or higher in a specified field will meet the education and experience requirements.

Salary Range

$26.65 - $31.28

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.