Senior Construction Contracts Specialist

UCLA; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

UCLA invites a Contract Administrator to join a high-performing team, overseeing more than 900 construction contracts and design agreements valued at hundreds of millions. You will craft contracts, lead bid processes, and ensure compliance with UCPolicy and California Public Contract Code.

You will guide internal teams and manage complex documentation with minimal supervision. The ideal candidate demonstrates exceptional organizational skills, analytical thinking, and a proactive problem-solving

Qualifications

• 2 years relevant experience (Preferred)
• Ability to interact in a professional manner to establish and maintain cooperative working relationships with internal staff, campus departments, contactors and external entities (Required)
• Ability to maintain composure while resolving complaints, skill in motivating others to effective action, skill in working as part of a team; collaborating with colleagues, skill in speaking in individual and group settings with persons of various social, cultural, economic and educational backgrounds using appropriate vocabulary and grammar (Required)
• Ability to explain complex policies, procedures, and legal requirements; and educate others in the use of contract forms, ability to persuade others to accept the incumbent's interpretation of policies, procedures, and legal requirements (Required)
• Ability to read, analyze and interpret complex technical and legal documents including construction contracts and administrative manuals, ability to independently gather, organize and analyze information; expeditious identify deficiencies, obtain additional information and formulate recommendations based on analysis (Required)
• Skill in analyzing work processes and developing the most effective procedures for their accomplishment, skill in monitoring and adjusting workload to ensure all project demands and deadlines are met, skill in coordinating the preparation of documents by determining the time, place and sequence of actions to be taken based on data analysis (Required)
• Advanced skill in writing concise, logical, and grammatically correct business correspondence (Required)
• Advanced ability to work in a self-directed, highly detail-oriented manner, following through on assignments and meeting established deadlines, ability to perform repetitive work following established guidelines and procedures (Required)
• Advanced knowledge and experience using Microsoft suite applications (Windows, Word, Excel,SharePoint, Outlook), Adobe Acrobat, as well as ability to quickly learn new applications (Required)
• Ability to lift and move contract documents weighing up to 30 pounds (Required)
• Knowledge of applicable California Public Contract and Labor Codes statutes, requirements and procedures (Preferred)
• Knowledge of disciplines involved in construction projects and the interface between design professionals, project managers, contractors and inspectors, knowledge of construction/architectural/engineering trade terminology (Preferred)
• Previous work history at a large public entity (Preferred)

Responsibilities

• Lead pre-bid conferences and public bid openings.
• Provide guidance on UCPolicy and Public Contract Code requirements.
• Serve as an internal consultant on a broad range of contractual matters.
• Guide project teams through the creation of a contractual framework of documents for project success.
• Work is performed under minimal supervision.
• Independently initiates, prioritizes and completes ongoing tasks.

Skills

Effective communication

Contract analysis

Interdepartmental collaboration

Policy explanation

Reading and interpreting contracts

Project documentation

Microsoft Office

Attention to detail

Self-directed work

Lifting 30 pounds

Tools

Microsoft Office Suite

Adobe Acrobat

SharePoint

Excel

Job description

UCLA invites a Contract Administrator to join a high-performing team, overseeing more than 900 construction contracts and design agreements valued at hundreds of millions. You will craft contracts, lead bid processes, and ensure compliance with UCPolicy and California Public Contract Code.

You will guide internal teams and manage complex documentation with minimal supervision. The ideal candidate demonstrates exceptional organizational skills, analytical thinking, and a proactive problem-solving