Senior Construction Contract Administrator

HDR, Inc.; Raleigh (NC); Sur place; USD 90 000 - 130 000; Plein temps

Résumé du poste

HDR is seeking a Senior Construction Contract Administrator to support healthcare projects. You will represent HDR in contract administration, manage RFIs, submittals, change orders, and project documentation, and ensure compliance with contract requirements.

This role involves coordinating with design teams, preparing monthly reports, attending meetings, and maintaining records in project management systems. Ideal candidates have 7+ years of contract experience and strong Excel skills.

Qualifications

• 7 years contract-related experience; advanced degree or contract certification may substitute.
• Expert knowledge of contracting concepts and company/client requirements.
• Professional, self-motivated, well-organized and detail-oriented with multitasking ability.
• Ability to work independently and meet deadlines with minimal supervision.
• Proficient with Microsoft Office including complex Excel spreadsheets with formulas.
• Excellent writing and people skills.
• Strong math, analytical and organizational skills.
• Commitment to HDR’s employee-owned culture.
• Sponsorship for U.S. employment is not available.

Responsabilités

• Represent HDR in construction administration per contract requirements.
• Intake, review, log, and track RFIs, submittals, and other correspondence for compliance.
• Identify distribution lists and route documents to stakeholders for review.
• Track responses and closure of construction correspondence via project controls.
• Draft contract-related documents including change orders and responses.
• Conduct QA/QC reviews and assist with disputes as needed.
• Prepare monthly project reports and dashboards for the Owner.
• Attend meetings and document clear minutes; track action items.
• Coordinate with design teams and third parties; maintain project records.

Connaissances

Contract management

Documentation

Coordination

QA/QC

Independent work

Written communication

Analytical skills

Team collaboration

Formation

Bachelor's degree in Architecture/Engineering/Construction Management/Construction Technology

Outils

Microsoft Excel

Microsoft Office

Description du poste

Senior Construction Contract Administrator – (194311)

Responsibilities

• Represent HDR in construction administration activities in accordance with contract requirements, policies, and applicable procedures.
• Intake, review, log, and track RFIs, submittals, potential change items, and other contractor correspondence for contractual and procedural compliance.
• Identify appropriate distribution lists and route documents to stakeholders for review and response.
• Track responses and ensure timely closure of all construction correspondence through project document control systems.
• Draft correspondence, responses, task orders, change orders, and other contract-related documentation.
• Conduct project observations to determine progress of work and general compliance with contract documents.
• Coordinate and assist with providing clarification and enforcement of construction documents, including processing of contractor requests for information.
• Obtain, review, process, document, and maintain records relevant to a project, including claims, change proposals, change orders, RFIs, correspondence, payment application, contract documents, and other related documentation.
• Demonstrate knowledge while performing QA/QC reviews.
• Perform other duties as needed.

Document Control, Reporting & Pay Applications

• Maintain accurate and complete project records, logs, and correspondence files in project management systems.
• Coordinate with design team staff to ensure documents are properly filed, indexed, and retrievable.
• Prepare monthly project reports, summaries, dashboards, and status updates for the Owner.

Meeting Support & Project Coordination

• Attend weekly construction solutions meetings, look‑ahead schedule meetings, and other project meetings on behalf of the Owner’s team.
• Prepare clear, accurate, and detailed meeting minutes documenting discussions, decisions, action items, responsible parties, due dates; obtain approval of minutes from attendees.
• Distribute meeting minutes in accordance with established procedures and track action items to closure.
• Assist HDR’s Project Manager by identifying unresolved issues, recurring risks, and coordination concerns discussed during meetings.
• Coordinate with third‑party stakeholders as needed.

Schedule Awareness & Look‑Ahead Review

• Review and understand contractor‑provided schedules and short‑term planning documents.
• Assist the Construction Manager in tracking planned versus actual activities and identifying potential conflicts, constraints, or coordination issues.
• Coordinate with construction management, inspection staff, and third‑party stakeholders to verify upcoming work activities reflected in look‑ahead schedules.
• Maintain logs or summaries of activities and required actions as directed.

Claims & Dispute Support

• Support HDR’s Project Manager with research, documentation review, and fact‑finding related to disputes and claims.
• Assist in development of fact‑finding reports, chronologies, and position papers to support dispute resolution and claims avoidance.
• Maintain organized and complete records to support negotiations and issue resolution.

General Support

• Advise HDR’s Project Manager and project staff of document status, outstanding actions, and administrative risks.
• Perform other construction administration and project support duties as required to support successful project delivery.

Preferred Qualifications

• Licensed architect or engineer; local candidates are preferred.
• Ability to interpret construction schedules.
• Ability to problem‑solve and provide solution sets to HDR’s Project Manager.
• Bachelor’s degree in Architecture, Engineering, Construction Management, Construction Technology, or combination of education and relevant experience.
• Demonstrated construction administration experience on large healthcare projects.
• Fundamental understanding of contracts and familiarity with codes and laws governing construction.
• Ability to read and interpret construction drawings and specifications and identify discrepancies or conflicts within documents.
• Ability to work in a team environment.

Required Qualifications

• 7 years contract‑related experience; advanced degree or contract certification program may substitute for years of experience.
• Expert knowledge of contracting concepts and company and client requirements.
• Professional, self‑motivated, well‑organized, and detail‑oriented with flexibility and ability to prioritize and handle multiple tasks in a fast‑paced environment.
• Ability to work independently and meet deadlines, with minimal management oversight.
• Proficient with Microsoft Office software, including complex Excel spreadsheets with formulas.
• Excellent writing and people skills.
• Strong math, analytical, and organizational skills.
• Attitude and commitment to being an active participant of our employee‑owned culture is a must.
• Sponsorship (visa) for U.S. employment authorization is not available now or in the future for this position.

At HDR, we are committed to the principles of employment equity. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

We are an affirmative action and equal opportunity employer.