Senior Construction Administrator

Jobtailor; Rochester (MN); On-site; USD 120,000 - 180,000; Full time

Job summary

Jobtailor in Rochester, MN is seeking a Senior Construction Administration professional to act as the prime liaison among client, owner, and design teams. You will lead risk assessment during construction, manage CA staff on-site and remotely, coordinate with document control and quality leadership, and guide the team in applying firm CA policies.

The role requires a minimum of a Bachelor's in Architecture/Engineering/Construction and 12+ years in CA, with healthcare/education project experience

Qualifications

• Bachelor's degree required.
• 12+ years of experience in construction administration.
• Healthcare and/or education project experience preferred.
• LEED accreditation preferred.

Responsibilities

• Serve as prime liaison between client, design teams, and builder.
• Lead and contribute to the project Risk Assessment process during Construction Administration.
• Identify and communicate potential risks; mitigate and resolve issues.
• Assign team members to Construction Administration scopes in coordination with project leadership.
• Manage CA team on-site and remotely; coordinate with coordinators, Document Control and Quality Leaders.
• Guide the team in applying firm CA policies.
• Attend meetings with senior staff to discuss quality and challenges; document minutes as needed.
• Review progress on-site; prepare site visit reports and other required documents.
• Lead review of construction documents and coordination of field changes with consultants and team.
• Lead issue resolution on-site and propose contract changes as necessary.
• Track document changes and cost tracking entries with reason codes.
• Identify key risk issues and escalate to senior leadership as needed.
• Oversee RFI and Submittals processing and responses.
• Review and approve change proposals from builders.
• Review progress, status, and payment applications; assist with project completion status.
• Participate in hiring Construction Administration staff for the project.
• Contribute to capturing institutional knowledge and process improvements for large projects.
• Lead CA performance metrics reporting to project leadership and clients.
• Assist in preparing Certification of Substantial Completion for Architect/Engineer of Record.

Skills

Verbal communication

Written communication

Project coordination

Construction administration

Education

Bachelor's degree in Architecture, Engineering, Construction or related field

Tools

Procore

Bluebeam

Microsoft Office

Job description

Responsibilities

• Be a prime liaison between builder, client/owner, and design teams.
• Lead and contribute with other team members in developing and maintaining the project Risk Assessment process during Construction Administration.
• Proactively identify potential risks during the Construction Administration process; communicate, mitigate and collaboratively resolve project-related issues.
• Work with overall Project Director and individual Project Managers to assign team members to various scopes of the Construction Administration process.
• Manage internal Construction Administration efforts and team, both on site, remotely in offices, working closely with Construction Administration Coordinators, Document Control and Quality Leaders.
• Guide the team to implement the firm’s Construction Administration policies.
• Meet regularly with the project’s Senior Project Architect(s) and Engineering Discipline Leaders to discuss quality reviews and ongoing challenges seeking to resolve issues early.
• Attend site meetings, including but not limited to scheduling, cost management, pre-installation, and weekly meetings. Review and edit, as necessary, the official meeting minutes issued by the contractor.
• Review progress of work on site. Prepare site visit and other reports as contractually obligated.
• Lead, monitor and participate in the review and interpretation of construction documents, the development and issuance of documentation related to field conditions and issues, and coordination of the work with consultants and the project team.
• Lead, monitor and participate in the resolution of problems that arise on the construction site, development of recommendations and coordination of changes to the contract documents.
• Lead, monitor and participate in tracking the changes made to documents and applying appropriate reason codes and the internal cost tracking log related to changes and reason codes.
• Identify key risk issues and engage senior project leadership and risk management teams when needed.
• Lead and monitor the processing, review and response to Requests for Information and Submittals.
• Review, comment and approve change proposals from the builder.
• Review construction progress, advise status on project completion and authorize payment applications as required.
• Participate with the Project Technical Director and their designee in hiring of Construction Administration team for the project.
• Contribute to the capture and reuse of institutional knowledge and process improvements within the firm focused on very large project implementation and share with the Technical Leadership Group.
• Lead the monthly reporting of CA performance metrics and issues back to project leadership, firm and client as required.
• Lead, monitor and participate in preparation of Certification of Substantial Completion for authorization by Architect/Engineer of Record.
• Adhere to established on-site project procedures.
• Adhere to CannonDesign and construction site safety program requirements and work rules.
• Will work under the supervision of a Licensed Architect when required.
• Travel as required.
• Perform other assigned duties.

Requirements

• Minimum Bachelor’s degree in Architecture, Engineering, Construction or related field required.
• Minimum of 12 years relevant experience in the construction administration required.
• Institutional and/or commercial project experience for at least the last 5 years required.
• Healthcare and Education Project experience strongly preferred.
• Registration or Licensure preferred.
• LEED accreditation preferred.
• Knowledge of building codes and requirements.
• Must have strong verbal and written communication skills.
• Technical knowledge, coordination skills, and the ability to build a rapport with the project team is essential.
• Familiarity with Microsoft Office and Bluebeam is required.
• Familiarity with the operation of construction management software Procore is required.