Senior Construction Administrator

CMTA, Inc.; Indianapolis (IN); On-site; USD 95,000 - 130,000; Full time

Benefits offered by this job

401(k) Plan with Company Match

Health & Welfare Benefits

Life and Disability Insurance

Paid Time Off

Travel Expenses Reimbursed

Job summary

CMTA, a Legence Company, in Indianapolis is seeking an experienced Senior Construction Administrator to join our team. This full-time, in-office role focuses on managing project specifications and overseeing contract and construction documents.

Expect 2-3 days of site visits weekly with potential travel, and opportunities for professional growth within the organization. Ideal candidates have 10+ years in design engineering or construction administration, with proficiency in Bluebeam/Adobe,

Qualifications

• Bachelor’s Degree in Architectural, Mechanical, or Electrical Engineering or related field preferred but not required.
• 10+ years of experience as a design engineer or construction administration professional or skilled tradesperson.
• Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word, and Excel.
• Proficiency with electronic document management systems such as Newforma or Procore.
• Demonstrated ability to coordinate with multiple design team members to manage construction-related correspondence.
• High attention to detail, strong organizational skills, and ability to manage multiple tasks.
• Strong oral and written communication skills, including the ability to listen and understand internal customer expectations.
• Ability to manage schedules to meet critical deadlines.

Responsibilities

• Ensure compliance with project contract language, current code requirements, and current manufacturer information
• Assist with construction administration document processing activities, including shop drawings, RFIs, change orders, pay applications, and closeout documents
• Perform preliminary reviews of submittals and incorporate comments from the design team in final responses
• Prepare preliminary answers for RFIs and incorporate comments from the design team in the final responses
• Perform onsite construction inspections to ensure projects are constructed in accordance with contract documents and to resolve conflicts. Anticipated 2-3 days a week of construction site visits to monitor progress of projects (travel may be required, including full day and overnight)
• Prepare field observation reports
• Help to maintain and update electronic construction plan sets working with the design team
• Assist with maintaining project schedules and logs
• Communicate clearly and effectively with internal staff and external clients regarding project inquiries or procedures/requirements
• Mentor and train design staff based on constructability feedback and lessons learned from field observations and construction administration processes
• Coordinate completion of closeout documents

Skills

Project coordination

Communication

Multitasking

Education

Bachelors in Engineering

Tools

Bluebeam

Adobe

Newforma

Procore

MS Office

Job description

Overview

CMTA, a Legence Company, is one of the fastest growing engineering firms in the U.S. with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities.

Position

We have an immediate need for an experienced Senior Construction Administrator to join our diverse team of engineering professionals in our Indianapolis office. This is a full-time, in-office/job site role responsible for managing project specifications and overseeing contract and construction documents. Working hours are Monday through Friday, with opportunities for professional growth within the organization.

Responsibilities

• Ensure compliance with project contract language, current code requirements, and current manufacturer information
• Assist with construction administration document processing activities, including shop drawings, RFIs, change orders, pay applications, and closeout documents
• Perform preliminary reviews of submittals and incorporate comments from the design team in final responses
• Prepare preliminary answers for RFIs and incorporate comments from the design team in the final responses
• Perform onsite construction inspections to ensure projects are constructed in accordance with contract documents and to resolve conflicts. Anticipated 2-3 days a week of construction site visits to monitor progress of projects (travel may be required, including full day and overnight)
• Prepare field observation reports
• Help to maintain and update electronic construction plan sets working with the design team
• Assist with maintaining project schedules and logs
• Communicate clearly and effectively with internal staff and external clients regarding project inquiries or procedures/requirements
• Mentor and train design staff based on constructability feedback and lessons learned from field observations and construction administration processes
• Coordinate completion of closeout documents

Qualifications

• Bachelor’s Degree in Architectural, Mechanical, or Electrical Engineering or related field preferred but not required
• 10+ years of experience as a design engineer or construction administration professional or skilled tradesperson
• Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word, and Excel
• Proficiency with electronic document management systems such as Newforma or Procore
• Demonstrated ability to coordinate with multiple design team members to manage construction-related correspondence
• High attention to detail, strong organizational skills, and ability to manage multiple tasks
• Strong oral and written communication skills, including the ability to listen and understand internal customer expectations
• Ability to manage schedules to meet critical deadlines

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.

Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.

Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy-up for additional coverage.

Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)

Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based on relevant job-related factors, including experience, skills, and qualifications, as well as geographic and market considerations. We are committed to fair and competitive compensation for all employees and comply with applicable salary transparency laws.

Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information, political affiliation, military service, or other protected characteristics under applicable laws.

EEO is the Law