Construction Administrator

C M T A Inc; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) Plan with Company Match

Health & Welfare Benefits

Life and Disability Insurance

Flexible vacation time

Expenses reimbursed per policy

Job summary

C M T A Inc. is seeking an experienced Construction Administrator for our Indianapolis office. In this full-time role, you will manage project specifications and oversee contract documents. The ideal candidate should have at least 5 years of experience in the construction field and proficiency in relevant software.

Key responsibilities include maintaining project specifications, coordinating templates, and ensuring compliance with project requirements. We offer a comprehensive benefits package including 401(k) matching and health insurance.

Qualifications

• Minimum of 5+ years of experience working with specifications.
• CDT certification is a plus.
• Experience with spec editing platforms.

Responsibilities

• Manage project specifications and oversee construction documents.
• Coordinate with clients on specifications templates.
• Assist with document processing including shop drawings and change orders.
• Technical editing for clarity and consistency.

Skills

Experience with specifications in the Architectural, Engineering, or Construction field

Knowledge of CSI MasterFormat

Proficiency with Adobe/Bluebeam

Proficiency with Microsoft Outlook, Word, and Excel

Proficiency with Electronic Document Management Systems

Education

Bachelor's degree in a relevant field

Tools

MasterSpec

VisiSpec

SpecLink

Job description

CMTA, 9225 Priority Way West Drive, Indianapolis, Indiana, United States of America

Job Description

Position Overview

CMTA, a Legence company, has an immediate need for an experienced Construction Administrator to join our diverse team of engineering professionals in our Indianapolis office. This position will be responsible for managing project specifications and serving in an administrative role to manage and oversee contract/construction documents. This is a full-time, onsite position, with working hours Monday through Friday, with opportunities for professional growth within the organization.

Key Responsibilities

• Participate in the creation and maintenance of specification masters.
• Oversee the development of project specifications involving multiple design team members.
• Review, format, and edit project specifications.
• Provide office wide support for all specification needs.
• Coordinate specifications templates, formats, and schedules with clients.
• Oversee bid document production and schedules for “Prime” projects.
• Assure compliance with project contract language with attention to current code requirements and current manufacturer information.
• Distribution and coordination of design documents to state and local review agencies.
• Assist with construction administration document processing activities including shop drawings, RFI’s, change orders, pay apps and closeout documents.
• Technical editing of deliverables which consists of proofreading and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
• Maintain and update electronic construction plan sets.
• Assist with maintaining project schedules and logs.
• Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements.
• Provide general office support as part of the administrative team.

Required Experience

• Minimum of 5+ years of experience working with specifications in the Architectural, Engineering, or Construction field.
• Knowledgeable of CSI MasterFormat; CDT certification is a plus.
• Experience with MasterSpec, VisiSpec, SpecLink, or other spec editing platform.
• Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word, and Excel.
• Proficiency with Electronic Document Management Systems such as Newforma and Procore.

Benefits Overview

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based on relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law