Senior Clerk Typist (As-Needed) (1426/TEX)

Sylvania; San Francisco (CA); On-site; USD 90,922,000 - 92,299,000; Part time

Job summary

San Francisco Unified School District (SFUSD) in San Francisco is seeking a Senior Clerk Typist under general supervision to handle typing and clerical work for special education records, finances, and related reports. The role may supervise a small team and collaborates with families, school site staff and the public.

The strongest candidates will have clerical experience with confidentiality, data entry, and familiarity with FERPA/IDEA, plus strong organizational and communication skills and

Qualifications

• Two (2) years of verifiable clerical experience including at least one year at a level comparable to a 1424 Clerk Typist.
• Experience must have included data entry, preparing and maintaining a wide variety of documents and reports, public contact, checking and reviewing documents for completeness, and performing mathematical computations.

Responsibilities

• Provides clerical support to special education programs, including preparing, assembling and distributing IEP meeting notices, assessment plans and related documents.
• Maintains confidential student special education records in accordance with FERPA, IDEA and District policy, including filing, scanning and processing records requests.
• Enters accounting and financial statements, contracts, payrolls, receipts and similar materials into the appropriate system and submits to authorizing officials.
• Schedules IEP and other special education meetings, coordinates calendars for assessors, service providers, school site staff and families, and arranges interpretation as needed.
• Receives and communicates with families, school site staff and the general public in connection with providing information about special education programs and services.

Skills

Data entry

Public contact

Interpersonal skills

Analytical thinking

Microsoft Office

GSuite / Google Docs

Attention to detail

Tools

Microsoft Office Suite

GSuite

Job description

Job Class: 1426 Senior Clerk Typist

Salary: $31.95 / hour

Appointment Type: Temporary Exempt, As-Needed (what does this mean?)

Length of Appointment: Appointment not to exceed 1,040 working hours in a one (1) year rolling period. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the appointing officer.

Calendar: As-Needed

Who We Are

The San Francisco Unified School District (SFUSD) is the seventh largest school district in California, serving more than 50,000 students who speak more than 44 documented languages across 130 schools in the city of San Francisco every year. We aim for every student who attends SFUSD schools to discover his or her spark, along with a strong sense of self and purpose, and that all students graduate from high school ready for college and career, and equipped with the skills, capacities and dispositions outlined in SFUSD’s Graduate Profile. Every day in our quest to achieve this mission we provide each and every student the quality instruction and equitable support required to thrive in the 21st century.

What It Means to Work Here

The SFUSD community is unified by our Core Values:

• Student-centered: We put students’ needs first
• Fearless: We persist through challenges
• United: We celebrate and build on each other's strengths
• Social Justice: We stand with those most vulnerable in our community
• Diversity-driven: We respect and seek to understand each person

We are also inspired by Vision, Values and Guardrails which captures our aspirations and vision for the future of public education in San Francisco. Alongside the District’s strategic plan. SFUSD is reimagining how public education will change over the next decade to meet the dynamic future of San Francisco. As a CORE district, SFUSD is also a leader in critical systems change for more comprehensive school accountability and innovations that help strengthen the instructional core, which is the foundation of our strategic plan and goals.

Who We Want

We want talented people from diverse backgrounds and experiences, who are inspired by our mission, steeped in equity, and who are motivated to unleash our children’s potential. We want people who are strong collaborators, skilled communicators, and problem solvers who are comfortable in a community of continuous learning.

Under general supervision, the 1426 Senior Clerk Typist works on an as-needed basis in Special Education Services and performs difficult and specialized typing and office clerical work in connection with the preparation and maintenance of a wide variety of operating, financial, purchasing, accounting and similar records and reports, including confidential special education records; may supervise a small group of subordinate typing and clerical personnel engaged in varied clerical work; and performs related duties as required.

Requires responsibility for: interpreting, carrying out and enforcing existing departmental methods and procedures in connection with office operations; making regular contacts with other departmental personnel, school site staff, families, the general public and outside organizations relative to office operations; preparing, checking and reviewing detailed and important office operational records and reports.

Essential Duties

The duties specified below are representative of the range of duties assigned to the job code/class and are not intended to be an inclusive or exhaustive list.

• Provides clerical support to special education programs, including preparing, assembling and distributing IEP meeting notices, assessment plans and related documents
• Maintains confidential student special education records in accordance with FERPA, IDEA and District policy, including filing, scanning and processing records requests
• Enters and updates student, program and case data in District special education information systems and tracks compliance timelines for assessments and IEP meetings
• Schedules IEP and other special education meetings, coordinates calendars for assessors, service providers, school site staff and families, and arranges interpretation as needed
• May assign, supervise and review the work of subordinate clerical personnel in the performance of routine and somewhat varied clerical tasks
• May supervise and participate in the maintenance of a large variety of detailed clerical records, reports and similar materials
• Independently composes correspondence relative to standard or routine office operations
• Compiles and condenses data from various sources which requires an understanding of problems and terminology involved and relevant rules and regulations governing such activities
• Enters accounting and financial statements, contracts, payrolls, receipts and similar materials into the appropriate system and submits to authorizing officials, frequently requiring the use of independent judgment
• Monitors budget by logging purchases for contracts, purchases and other office needs in a spreadsheet or ledger, may assist in budget planning
• May compose and type routine correspondence requiring knowledge of departmental operations and regulations
• Receives and communicates with families, school site staff and the general public in connection with providing information about special education programs and services and/or directs them to the appropriate personnel
• May receive and account for moderate amounts of money
• Receives, organizes and files a variety of information and data in connection with the maintenance of office records
• Assembles materials and information from various sources relative to the typing of various documents and distributes to staff and/or the general public
• Operates various office machines
• Checks and reviews a variety of documents for sufficiency and conformance to established standards and requirements
• Submit and track work order requests for building maintenance issues
• Purchase, inventory and monitor the use of office supplies
• Other duties as assigned

The strongest candidates will have:

• Knowledge of San Francisco’s public schools/urban public schools and a passionate belief in SFUSD’s commitment to instructional leadership as a lever toward delivering on the SFUSD Graduate Profile
• Experience providing clerical or administrative support in a special education, student services or other setting with strict confidentiality and compliance timelines
• Familiarity with special education processes and terminology, including IEPs, assessment plans, and related state and federal timelines
• Strong analytics and systems thinking necessary to interpret data to inform goals and strategy, as well as build infrastructure where none exists
• Ability to work effectively across multiple functions and roles within a complex organization
• A proven record of effectively planning, organizing and using resources to take action and achieve goals
• The ability to learn quickly and adapt as needed in a fast-paced environment
• Outstanding organizational skills and exceptional attention to detail
• A flexible, “can do” work ethic with a focus on identifying challenges and proactively working to find solutions while maintaining a bigger picture lens and focus on what can be delivered instead of what cannot be done
• Excellent data analysis skills and experience synthesizing data to drive action steps
• Strong interpersonal skills and the ability to build effective working relationships with senior level district staff and colleagues
• Effective written and verbal communication and the ability to clearly communicate complex, bureaucratic processes to a variety of audiences
• Ability to work effectively in difficult situations that involve confidential and sensitive matters
• Strong computer skills including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and GSuite (Google Docs, Slides, Sheets, Forms)

Minimum Qualifications

Two (2) years of verifiable clerical experience including at least one year at a level comparable to a 1424 Clerk Typist. Experience must have included data entry, preparing and maintaining a wide variety of documents and reports, public contact, checking and reviewing documents for completeness, and performing mathematical computations. Working as a sales clerk or restaurant help does not qualify.

Substitution

A recognized clerical training program of 240 hours or the equivalent of 15 semester units in graded clerical college units may substitute for up to 6 months of experience.

What We Offer

SFUSD offers a competitive salary of $31.95 per hour commensurate with experience in a similar position. We offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.

Note

Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the San Francisco Unified School District.

Non-Discrimination Policy

San Francisco Unified School District programs, activities, and practices shall be free from unlawful discrimination, harassment, intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics. This policy extends to San Francisco County Office of Education, including community school programs and activities.

For more information about the District's non-discrimination policy, please review Board Policy 4030.