Senior Clerk - County Clerk - Civil Division

Denton County, Texas; Denton (TX); On-site; USD 34,000 - 54,000; Full time

Benefits offered by this job

Full benefits package

Paid holidays

Job summary

Denton County is seeking a Senior Clerk to perform specialized administrative work for the department of assignment. The role involves handling non-routine situations, troubleshooting procedures, coordinating with county offices, and providing public information and maintaining complex paperwork.

The position emphasizes extensive public contact, travel coordination for elected officials, and support to the County Clerk during busy periods and court days.

Qualifications

• High School Diploma or GED with at least two years of related experience.
• Some college coursework is preferred.

Responsibilities

• Schedules meetings and appointments for office staff; prepares agendas and memoranda.
• Performs data research and compiles information for special projects with deadlines.
• Maintains files and records for the department.
• Prepares office correspondence and ensures accuracy and professionalism.
• Receives, processes and distributes mail to the department or staff.

Education

High School Diploma or GED

Some college coursework

Job description

Description

The Senior Clerk performs specialized administrative and clerical work for the department of assignment. Work involves receiving and responding to non-routine situations and handling in accordance with procedures and guidelines established. This position is responsible for troubleshooting and evaluating current office procedures for efficient alternatives and coordinating office activities with other county offices, departments, and/or elected officials as necessary. This position is also responsible for considerable public contact in answering inquiries and providing information as well as processing a variety of complex paperwork.

Duties

• Schedules meetings and appointments on behalf of office staff; prepares agendas and related memoranda to notify participants.
• Performs research and compiles data for special projects or reports, as assigned, ensuring completion by specified deadlines and in accordance with outlined objectives and goals.
• Creates and maintains files and records related to the department.
• Prepares office correspondence on behalf of office staff; assumes responsibility for accuracy and professionalism.
• Receives, processes, and distributes mail to appropriate department or employee.
• Receives inquiries by phone and/or in person and responds in accordance with department policy and procedure; screens calls as necessary.
• Maintains office supply inventories, coordinating with each department supervisor and preparing the necessary paperwork.
• Regular and punctual attendance is required.
• Supervises deputy-level clerks, providing clerical assistance on court days and during peak business times.
• Provides executive assistance and support to the County Clerk; prioritizes incoming information and serves as a clearinghouse for correspondence.
• Makes travel arrangements and coordinates all travel plans for elected officials and staff; completes all details relating to registration; coordinates with Auditor's Office to ensure all payments are made in advance of conferences, including all travel-related accommodations.
• Assists the public with background searches as necessary; provides copies of legal documents from criminal case files.
• Calculates and posts payments for fines and court costs; processes and tracks cash bonds and cash bond checks; refunds cash bond money after the resolution of criminal cases; maintains related spreadsheets to track payments.
• Coordinates and educates the public on the initial steps of the local option elections.
• Receives, reviews, and processes legal paperwork, court motions and orders, and expunction orders from multiple sources as necessary.
• Balances assigned cash drawer as necessary; completes deposits as necessary.
• Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum of two years of experience in a related field; or an equivalent combination of education and related experience required.

Completion of some college-level coursework preferred.

Location

The primary location for this position is Denton. At times this position may require some travel to other satellite locations.

Benefits

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

• Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Equal Opportunity Employer

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

Family Medical Leave

Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave. The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition