SENIOR CLERK - 64051226

My Florida CFO; Miami (FL); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Florida Department of Health in Miami is seeking a specialized clerical professional for the Sexually Transmitted Disease Program. The role involves data entry, maintaining confidential surveillance records, and coordinating field follow-up with providers and field staff.

Strong judgment, attention to detail, and courteous communication are essential. Responsibilities include processing STD reports, updating electronic records, and supporting clinic operations across Miami‑Dade County as needed.

Qualifications

• Critical Thinking — Using logic and reasoning to identify strengths and weaknesses of solutions.
• Analyzing Data or Information — Identifying underlying principles by breaking down information.
• Communications and Media — Knowledge of effective communication and dissemination methods.
• Establishing and Maintaining Interpersonal Relationships — Building cooperative work relationships over time.

Responsibilities

• Receives, dates stamps, and sorts positive STD tests and enters data into PRISM per guidelines.
• Creates and updates computerized client records and performs routine record searches.
• Maintains confidential STD surveillance data and liaises with other counties as required.
• Responds to inquiries from units and agencies and conducts field follow-up per protocol.
• Provides back-up support at Miami‑Dade clinic sites as directed by management.

Skills

Critical Thinking

Data Analysis

Communications & Media

Interpersonal Relationships

Bilingual (English/Spanish/Creole)

Job description

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

This position is a specialized clerical position requiring the exercise of judgment and initiative in the Sexually Transmitted Disease Program (STD) of the Miami-Dade County Health Department. The incumbent is assigned to the STD surveillance unit and may be required to periodically work in other areas as required by management. This position is designated as a sensitive position and the incumbent is required to maintain confidential information in accordance with DOH and Miami-Dade County Health Department Information Security Policy, Protocols and Procedures. The incumbent is responsible for maintaining and securing the following confidential sets: STD case reporting, surveillance information, and clinical information. The position is responsible for reviewing and updating confidential information in electronic database. Incumbent is expected to communicate in a courteous and professional manner at all times.

Receives, dates stamps, and sorts incoming positive STD tests and enters data into PRISM in accordance with program guidelines.

Creates, modifies and updates computerized client records following established protocols. Performs routine computerized record searches. Ensures accuracy, timeliness and completeness of data. Maintains a current jail log in order to ensure accurate information is available when initiating field records on inmates. Acts as liaison with other counties.

Receives incoming STD reports by telephone and fax. Verifies treatment of reported STDs by telephone with private providers and obtains necessary demographic information for field follow-up. Initiates field records to field staff for follow-up investigations in accordance with program guidelines.

Organizes and maintains filing system for epidemiologic field records and maintains laboratory surveillance files, records and reports. Responds to special requests and analysis of STD data as required.

Collects statistical data and performs other administrative duties relative to the position.

Accepts telephone requests from units and agencies, accesses computerized clients records and communicates requested information after proper verification of requestor’s identity.

Pick up field records from AREA11 ELR Lab folder to analyze for investigation to determine if record requires field follow-up or disposition closure. Contacting patients and confirming identity (not disclosing health information) for purpose of proof of pregnancy status (when applicable), as well as provider/ treatment information and demographic verification. Communicate with medical personnel and agencies to inform practitioners of CDC treatment guidelines and FL Statutes on STD Reporting.

Provides back up to client registration or medical record maintenance duties at any Miami-Dade clinic site as directed by program management. Duties may include: register clients for STD clinic visit, interview clients to determine financial/insurance eligibility, collect and verify data needed for medical chart and billing.

Answer phone calls from general public not limited to addressing inquiries of COVID-19, Hepatitis, PrEP, HIV, STD screening and transferring callers to the appropriate department.

Attends meetings, training sessions and conferences. Performs incidental typing as required.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems · Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts. · Communications and Media — Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media. · Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others and maintaining them over time.

Qualifications:

Preferred - The incumbent in this position is preferred to be bilingual in English, Spanish and/or Creole.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

Innovation: We search for creative solutions and manage resources wisely.

Collaboration: We use teamwork to achieve common goals & solve problems.

Accountability: We perform with integrity & respect.

Responsiveness: We achieve our mission by serving our customers & engaging our partners.

Excellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work

1350 N.W 14th Street Miami, Florida. 33125

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit.Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.